Arts_Task_Force
2009 2008 2007 2006 2005 MEETING OF THE ARTS TASK FORCE
Tuesday, January 31, 2006
5:30 p.m.
City Hall Room 201
Revised Minutes
The meeting was called to order at 5:42 p.m.
- Roll Call
Voting Members Present
Karen Ames
Jeffrey Ferns
Ken Foster
Rick Galbreath
Tim Gaskin
David Gluck
Elaine Katzenberger
Krissy Keefer
Tony Kelly
Pamela Wu Kochiyama
Maria X. Martinez
Anjali Nath
Vinay Patel
Pamela Peniston
Richard (Rick) Putz
Alma Robinson
Laird Rodet
Virginia (Ginny) Carollo Rubin
Marc Vogl
Debra Walker
Voting Members Absent
Darryl Smith
Nonvoting Members Present
Mike Farrah
Tim Hallman
Renee Hayes
John Killacky
Carolyn McMillan
Elizabeth Murray
Richard Newirth
Geraldine O’Brien
Charles Roppel
Nonvoting Members Absent
Bob Davis
Rich Hillis
P.J. Johnston
Gloria Woo
NOTE: ALL VOTES ARE UNANIMOUS UNLESS OTHERWISE RECORDED.
- Announcements by the Chair
The Chair reminded the Task Force that this was the last scheduled meeting, and thanked all who have served. She said that the Task Force will remain in effect until its successor is authorized, per recommendations for implementation, and its report is finalized. Subsequent meetings will be at the call of the Chair.
- Update on Expenditures
The invoice from Yolanda Alindor will be forwarded to the Controller for payment. The Chair indicated that the invoice is within the parameters previously approved by the Task Force. Approximately $75,000 remains available for implementing the Task Force recommendations.
A general colloquy regarding future expenditures of the balance of allocated funds ensued. Major themes were: setting aside portions for a well-polished report that would be widely distributed; reserving portions for fleshing out the recommendations using the Budget Analyst; City Attorney, Controller, etc.; setting up a website for additional distribution of the Task Force Report; and the possibility of using a fiscal sponsor to hold the money for future expenditure to avoid the complication of having the funds unspent at the turn of the fiscal year.
It was generally agreed that the Task Force should utilize local artists to create a theme/artistic framework for the design cover, internal artwork, etc. and create website, listserve, online advocacy and consider a public relations consultant for dissemination of the report in as effective a manner as possible. It was noted that doing a Request for Proposals (“RFP”) and jury process for the artistic design aspect of the report would likely take more time than it is worth.
Rich Newirth, Renee Hayes, and the City Attorney were requested to confer regarding suggestions and come back with recommendations.
Public Comment:
Andrew Wood counseled that the funds allocated for the implementation should be spent within the fiscal year, using it to develop a budget request in the near term.
Dmitri Stroganov, freelance muralist, offered that any RFP to the artists’ community would be quickly responded to and could be an efficient method to engage artists in the finalization of the report.
Zoe Kahana said that most arts organizations have funders that need to have specific requirements outlined to fund projects. An online, cut-and-paste capability is important for organizations to quickly draft funding requests.
There was no further public comment on this item.
- Update on Task Force Report
The recommended Program priorities were discussed with an emphasis on the fact that just because a program was not a high priority did not mean that it was not important.
There was an extensive colloquy regarding the Structure recommendations, with three versions of the proposal distributed for consideration eventually morphing into five proposals as versions were cut and pasted to make new versions.
Public Comment:
Jeff Jones said that arts agencies were advocating the status quo, and that if we didn’t advocate for real change by insisting on the Task Force’s priorities, then nothing tangible would come of the Task Force.
Dmitri Stroganov said that not only were people not speaking with one voice, but because of the differences between all the organizations, everyone was speaking with a different language. He advocated securing the money first, then arguing over its distribution.
Andrew Wood said that the difficulty in getting an agreement was over the recommendation language that allows agencies to do nothing. He said that there must be no impediment in the language that could be perceived as to permit nothing to happen.
There was no further public comment on this item.
Motion to adopt program prioritization in accordance with the last meeting’s straw poll was made by Mark Vogl, seconded Vinay Patel, and carried 18-0.
Structural recommendations were then considered.
Motion to add a recommendation number 14 to Program Recommendations was made by David Gluck, seconded by Rick Galbreath, and passed without objection; its language follows.
Strengthen Arts Service Organizations
Arts service organizations contribute to economic development by assisting individual artists, arts businesses and nonprofit arts organizations to become more self-sufficient through services, technical assistance and information about the arts business, legal issues and best management practices. Grants for the Arts will create a program to strengthen arts service organizations through:
A new grant program which provides support for organizations meeting criteria based on community needs, program quality and levels of service provided.
Opportunites to create innovative partnerships with government agencies, community cultural centers and art.
Motion to approve content and intent of the Task Force Report with the exception of implementation provisions of the Structure Recommendations was moved by Mark Vogl, seconded by David Gluck and passed 18-2.
The implementation provision of the Structure Recommendations which was incorporated from the original Murray/Killacky substitute proposal was further discussed with the several iterations of the proposal considered. Ultimately agreeing that two of the five possibilities were unworkable, adoption of the version printed on yellow paper for the convenience of the members, posted here (.doc), striking revenues assumptions, was moved by David Gluck, seconded by Jeffrey Ferns and passed 17-2.
The Chair then moved for extension of the Task Force pursuant to the recommendations and as per the announcement made at the beginning of the meeting. This was seconded by Tony Kelly, and passed 13-2.
- Outreach Update
This item was continued at the discretion of the Chair.
- New Business
This item was continued at the discretion of the Chair.
- Public Comment
There was no further public comment.
- Adjournment
There being no further business, the meeting was adjourned at 9:12 p.m.
Revised 4/14/06 DW/RG/spr
