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A G E N D A

 

Regular Meeting

of

August 4, 2008

 

2:00 p.m.

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

 

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

 

Order of Business

 

CALL TO ORDER & ROLL CALL
PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
APPROVAL OF MINUTES
ANNOUNCEMENTS
RATIFICATION AGENDA
CONSENT AGENDA
REGULAR AGENDA
SPECIAL ORDER OF BUSINESS – 4:00  P.M.
SEPARATIONS AGENDA
EXECUTIVE OFFICER’S REPORT
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
ADJOURNMENT

 

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

A.      Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260 and the web address is www.sfgov.org/civil_service/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

B.      Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

C.      Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

D.      Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be  considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

E.       Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

F.   Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

 

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.  Each presentation shall conform to the following:

 

1.        Opening summary of case (brief overview);

2.        Discussion of evidence;

3.        Corroborating witnesses, if necessary; and

4.        Closing remarks.

 

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

G.  Policy on Tape Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded.  These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.

 

H.      Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.

 

I.   Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Frank Darby, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

 

San FranciscoLobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

Materials Distributed to Commissioners After Distribution of Agenda Packet

If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

 

 

 

 

 

City and County of San Francisco

Civil Service Commission

 

Agenda for Regular Meeting

 

August 4, 2008

2:00 p.m.

 

 

ITEM NO.
(1)	CALL TO ORDER AND ROLL CALL
	President Donald A. Casper
	Vice President Morgan R. Gorrono
	Commissioner Mary Y. Jung
	Commissioner Yu-Yee Wu Sheridan
(2)	PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
(3)	APPROVAL OF MINUTES – Action Item
	Regular Meeting of  July 21, 2008
	Recommendation:	Approve.
(4)	ANNOUNCEMENTS
	Announcement of changes to agenda
	Other announcements

 

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.   Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(5)	Review of request for approval of proposed personal services contracts.  (File No. 0299-08-8) – Action Item

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
4187-07/08	Municipal Transportation Agency	$7,700,000	Will provide for the design and construction of a canopy system over working tracks in SFMTA’s Geneva Yard.	Regular	06/30/11
4189-07/08   Withdrawn	Public Utilities Commission	$50,000,000	Will provide advanced planning support and design of a biosolids (sludge) facility which includes digester, thickening, dewatering and gas handling systems.	Regular	12/31/16

 

	July 7, 2008:	(1)      Postpone PSC #4187-07/08 to the meeting of August 4, 2008 at the request of the Municipal Transportation Agency.  (2)      Postpone PSC #4189-07/08 to the meeting of August 4, 2008 at the request of the Public Utilities Commission.
	Recommendation of the Human Resources Director:	(1)      PSC #4189-07/08 withdrawn at the request of the Public Utilities Commission. (2)      Adopt the Human Resources Director’s report on PSC #4187-07/08.  Notify the offices of the Controller and the Purchaser.

 

(6)	Review of request for approval of proposed personal services contracts.  (File No. 0355-08-8) – Action Item

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
1011-08/09	Fire Department	$9,950	Will provide maintenance and repair of all Fire Department gas powered tools as necessary.	Annual	06/30/09
4006-08/09	Office of Economic & Workforce Development	$300,000	Will provide creation of Financial Reports and documents, conduct financial compliance reviews of WIA Service Providers.	Regular	06/30/09
4007-08/09	Municipal Transportation Agency	$400,000	Will provide core capacity analyses and service simulations with proposed remedial measures, e.g. infrastructure improvements such as switch reconfiguration, designed to resolve service delivery problems and improve reliability.	Regular	10/01/10
4008-08/09	GSA/Office of Contract Administration	$500,000	Will provide clean interior windows, skylights and roof windows, greenhouses, Plexiglas, mirrors, stained glass, etc. at City-owned or occupied facilities in San Francisco, San Mateo and Alameda Counties.	Regular	07/31/11
4112-06/07	Human Resources	Increase Amount $900,000 New Amount $1,500,000	Will provide computer software, licensing, and software support for proprietary workers’ compensation claims management system.	Modi-fication	06/30/11
4113-06/07	Human Resources	Increase Amount $6,063,250 New Amount $13,563,250	Will provide services for identification, acquisition, and implementation of human resources and attendance, payroll, and benefit administration software for City Department.	Modi-fication	06/30/10
4062-04/05	Public Health	Increase Amount $800,000 New Amount $5,900,000	Will provide programmatic and information systems support to various programs and related consulting/training.	Modi-fication	06/30/15

 

	Recommendation of the Human Resources Director:	Adopt the Human Resources Director’s report.  Notify the offices of the Controller and the Purchaser.

 

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.   Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(7)	Survey of Monthly Rates Paid to Police Officers and Firefighters in all Cities of 350,000 or More in the State of California. (File No. 0337-08-3)  - Action Item
	Recommendation of the Human Resources Director:	Adopt the report.  Transmit rates to the Retirement System in accordance with Charter Section A8.590.1 through A8.590-7; Provide report to the Board of Supervisors.

 

REGULAR AGENDA

 

(8)	Secondary Criteria for H-4 Inspector and H-6 Investigator, San Francisco Fire Department.  (File No. 0344-08-4)  - Action Item
	Recommendation:	Accept the recommendation of the Human Resources Director and approve the secondary criteria for H-4 Inspector and H-6 Investigator, San Francisco Fire Department.
(9)	Request for Postponement of Scheduled Follow-up Hearing on August 18, 2008 regarding the Requests for Hearing from Q-35 Eligibles on List ID 21055. (File No. 0268-08-1)  - Discussion and Possible Action Item
	April 21, 2008:	The Commission directed the Executive Officer to schedule a hearing on the requests for hearing filed.
	June 16, 2008:	1)        A classification action under Civil Service Commission jurisdiction has occurred. 2)        Appeals of the classification action were timely.

 

	Request for Information:	The Commission also scheduled a follow-up hearing on August 18, 2008 and requested the following additional information: 1.         The Civil Service Commission’s jurisdiction and its ability to interpret various provisions of the Stipulation and Order issued by the Court on October 26, 1998, regarding the selection process of the Q-35 examination and other related orders terminating the Consent Decree. 2.         A briefing of Administrative Code Sections 2A.75 through 2A.78 on the powers of the Chief of Police and Police Commission to reorganize the department and make assignments. 3.         The specific job duties of the Q-35, Q-50, and 0380 positions and their similarities and differences. 4.         What remedies does the Civil Service Commission have at its disposal in this situation?

	Recommendation:	Open for discussion.

 

SPECIAL ORDER OF BUSINESS – 4:00 P.M.

 

(10)	Department of Human Resources Report on Layoff Implementation and Response to its Impacts.  (File No. 0301-08-1)  - Action Item
	July 7, 2008:	Continue to the meeting of August 4, 2008 as a Special Order of Business at 4:00 p.m.
	Recommendation of the Human Resources Director:	Accept the report.

 

SEPARATIONS AGENDA

 

 

(11)	Determination of future employability: permanent civil service appointment of Tiana Blunt, Licensed Vocational Nurse (Job Code 2312) with the Department of Public Health.  (File No. 0243-08-7)  - Action Item
	Recommendation of the Department of Public Health:	Cancel any current examination and eligibility status; Future employment subject to the review and approval of the Human Resources Director after satisfactory completion of three (3) years work experience outside the City and County service.

EXECUTIVE OFFICER’S REPORT
(12)	Report on the Pending Appeals Log as of June 30, 2008.  (File No. 0356-08-1) – Action Item
	Recommendation:	Accept the report.
(13)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
(14)	COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
(15)	ADJOURNMENT