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A G E N D A
Regular Meeting
of
December 17, 2007
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
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Order of Business
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CALL TO ORDER & ROLL CALL
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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APPROVAL OF MINUTES
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ANNOUNCEMENTS
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RATIFICATION AGENDA
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CONSENT AGENDA
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REGULAR AGENDA
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EXECUTIVE OFFICER’S REPORT
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
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ADJOURNMENT
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.sfgov.org/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Frank Darby, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San FranciscoLobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
December 17, 2007
2:00 p.m.
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ITEM NO.
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(1)
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CALL TO ORDER AND ROLL CALL
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President Alicia D. Becerril
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Vice President Donald A. Casper
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Commissioner Morgan R. Gorrono
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Commissioner Thomas T. Ng
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Commissioner Yu-Yee Wu
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(2)
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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(3)
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APPROVAL OF MINUTES – Action Item
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Regular Meeting of December 3, 2007
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Recommendation:
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Approve.
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(4)
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ANNOUNCEMENTS
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Announcement of changes to agenda
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Other announcements
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RATIFICATION AGENDA
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(5)
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Review of request for approval of proposed personal services contract.
(File No. 0832-07-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4045-07/08
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General Services, Office of Language Services
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$1,000,000
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Will provide a single, toll-free 800 telephone number for participating City departments to access Telephonic Language Interpretation Services in the Core Languages and must be available 24 hours a day, 365 days of the year.
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Regular
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12/31/09
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November 5, 2007:
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Postpone PSC #4045-07/08 to the meeting of November 19, 2007.
Postpone PSC #4086-03/04 to the meeting of November 19, 2007 at the request of the Public Utilities Commission.
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November 19, 2007:
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Postpone PSC #4045-07/08 to the meeting of December 3, 2007 at the request of the General Services Agency.
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December 3, 2007:
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Postpone to the meeting of December 17, 2007 at the request of the General Services Agency.
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Recommendation of the Human Resources
Director:
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Adopt the Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.
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(6)
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Review of request for approval of proposed personal services contracts.
(File No. 0898-07-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4066-07/08
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Airport Commission
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$6,000,000
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Will provide design, fabrication, installation, operation and maintenance of an Airport-owned Distributed Antenna System (DAS) for cellular and other wireless and radio frequency (RF) based communication services throughout the Airport.
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Regular
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12/31/15
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4067-07/08
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Public Utilities Commission
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$1,500,000
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Will provide consultant services to monitor the technical and procedural sufficiency of the SFPUC’s administration of the Community Choice Aggregation (CCA) Program.
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Regular
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12/31/10
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4111-03/04
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Building Inspection
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Increase Amount
$1,200,000
New Amount
$2,400,000
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Will provide education, counseling, mentoring and mediation regarding code enforcement outreach program to property owners and tenants. Will educate property owners in code compliance to avoid litigation, and provide bilingual services as needed.
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Regular
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12/31/12
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4097-06/07
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Airport Commission
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Increase Amount
$1,000,000
New Amount
$1,525,000
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Will convert the Airport’s only current chiller that uses an ozone-depleting refrigerant to a non-ozone- depleting refrigerant and possible as-needed repair work associated with the conversion.
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Regular
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06/30/09
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4137-06/07
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Tele-communication & Information Services
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Increase Amount
$218,000
New Amount
$436,000
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Will provide vendor configuration and tailoring of the New World Systems Records Management System (RMS) and Field Reporting System (aka incident reports), configure Standard and Custom System Reports.
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Regular
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11/30/08
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Recommendation of the Human Resources
Director:
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Adopt the Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.
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CONSENT AGENDA
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(7)
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Appeal by Adolfo Castillo of the Human Resources Director’s determination of insufficient evidence to support his complaint of discrimination and retaliation.
(File No. 0760-06-6) – Action Item
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November 19, 2007:
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Postpone to the meeting of December 17, 2007 at the request of Adolfo Castillo.
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Recommendation:
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Appeal withdrawn.
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(8)
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Semi-Annual Status Grant Report for Permanent Civil Service (PCS) Municipal Executives’ Association (MEA) employees allocated into MCCP job codes.
(File No. 0899-07-1) – Action Item
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Recommendation of the Human Resources Director:
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Adopt the status report.
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REGULAR AGENDA
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720,
San Francisco, CA 94102.
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(9)
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Implementation of Civil Service Commission Rule 213.7 – Certification of Promotive
Eligible List Applicable to the Police Department Q – 80 Captain Examination
completed on November 8, 2007 (Recruitment No. CBT-0Q80-053869 – Issued September 7, 2007). (File No. 0900-07-5) – Discussion and Possible Action
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A)
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Public Comment on all matters pertaining to the Agenda item and the potential closed session.
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B)
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Vote on whether to assert the attorney – client privilege and hold closed session to confer with legal counsel pursuant to San Francisco Administrative Code Section 67.10 (d) (2) and California Government Code Section 54956.9 (b) – Conference with Legal Counsel – Anticipated Litigation. (Action Item)
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1)
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CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - (Discussion and Possible Action Item)
California Government Code Section 54956.9 (b) and San Francisco Administrative Code Section 67.10 (d) (2) – As Defendant; One Case
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C)
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Reconvene in open session:
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Vote to elect whether to disclose any or all discussions held in closed session. (San Francisco Administrative Code Section 67.12(a). (Action Item)
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2)
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Disclosure of action taken in closed session pursuant to California Government Code Section 54956.9 and San Francisco Administrative Code Section 67.12(b).
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Recommendation:
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The Rule of Five Scores for the first 11 approved hiring requisitions (to Rank 15). Thereafter, a statistically valid grouping with a confidence level of 1.96 and a sliding band of 45 points shall be used starting with Rank 16. Consistent with Civil Service Commission Rules, candidates in Ranks 1 to 15 who are not selected under the Rule of Five Scores shall be considered with those in the band.
Note: The Commission is not limited to accepting or rejecting this recommendation, but may also consider and act upon changes to the recommendation.
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EXECUTIVE OFFICER’S REPORT
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(10)
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Report of FY 2008-09 Budget Instructions and Departmental Budget Preparation.
(File No. 0904-07-1) – Action Item
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Recommendation:
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Accept report. Direct Commission staff to prepare Fiscal Year 2008-09 Budget Request at current service and staffing levels, to continue to negotiate amounts, present draft Budget Request at the Commission Meeting of February 4, 2008, incorporating changes made by the Commission up to February 20, 2008, approve to submit the Fiscal Year 2008-09 Budget Request to the Controller and the Mayor by February 21, 2008.
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(11)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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(12)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
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(13)
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ADJOURNMENT
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