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A G E N D A
Regular Meeting
of
November 3, 2008
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
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Order of Business
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CALL TO ORDER & ROLL CALL
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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APPROVAL OF MINUTES
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ANNOUNCEMENTS
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RATIFICATION AGENDA
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CONSENT AGENDA
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REGULAR AGENDA
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
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ADJOURNMENT
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.sfgov.org/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Frank Darby, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San FranciscoLobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
November 3, 2008
2:00 p.m.
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ITEM NO.
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(1)
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CALL TO ORDER AND ROLL CALL
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President Donald A. Casper
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Vice President Morgan R. Gorrono
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Commissioner Mary Y. Jung
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Commissioner E. Dennis Normandy
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Commissioner Yu-Yee Wu Sheridan
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(2)
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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(3)
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APPROVAL OF MINUTES – Action Item
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Special Meeting of September 29, 2008
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October 20, 2008:
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Postpone to the meeting of November 3, 2008
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Recommendation:
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Approve.
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Regular Meeting of October 20, 2008
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Recommendation:
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Approve.
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(4)
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ANNOUNCEMENTS
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Announcement of changes to agenda
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Other announcements
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RATIFICATION AGENDA
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(5)
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Review of request for approval of proposed personal services contracts.
(File No. 0463-08-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4044-08/09
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Adult Probation
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$102,000
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Will provide recommendations to assist in the supervision of adult offenders. CAIS identifies specific strategies that will likely result in positive recommendations to assist in the supervision of adult offenders.
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Regular
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10/31/11
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4067-03/04
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Controller
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Increase Amount
$800,000
New Amount
$1,450,000
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Will conduct and coordinate nationwide executive recruitment processes to identify, screen and recommend candidates to the Mayor for appointment to City depart head/executive positions.
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Modi-
fication
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06/30/10
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October 20, 2008:
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(1) Postpone PSC #4044-08/09 to the meeting of November 3, 2008. (Vote of 3 to 0); Request Adult Probation to meet with IFPTE Local 21 before the meeting of November 3, 2008 and for Criss Romero, IFPTE Local 21 and Patrick Boyd, Adult Probation to be present at the meeting of November 3, 2008.
(2) Postpone PSC #4067-03/04 to the meeting of November 3, 2008 by mutual agreement of the Controller and IFPTE Local 21. (Vote of 3 to 0)
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Recommendation of the Human Resources
Director:
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Adopt the Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.
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(6)
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Review of request for approval of proposed personal services contracts.
(File No. 0486-08-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4051-08/09
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Municipal Transportation Agency
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$5,000,000
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Will provide professional and technical services to support the SFMTA Rail Vehicles Rehabilitation and Replacement Program on an as-needed basis.
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Regular
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01/31/14
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4052-08/09
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Municipal Transportation Agency
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$4,000,000
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Will provide professional and technical services to support the Rubber Tire Vehicle Replacement program on an as-needed basis.
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Regular
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01/31/14
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4053-08/09
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Public Utilities Commission
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$100,000
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Will provide treatment to the City’s source water reservoirs with a new chemical (sodium carbonate peroxyhydrate) to control algal growth.
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Regular
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01/14/09
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4054-08/09
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Public Utilities Commission
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$9,900,000
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Will provide as-needed environmental tasks for the SFPUC Water System Improvement Project (WSIP) and non-WISP projects, such as providing specialized natural resource, environmental, and environmental planning expertise and services.
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Regular
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03/30/14
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4055-08/09
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Recreation & Park Department
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$1,500,000
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Will provide preliminary design services for marina, coastal and general civil engineering, dredge design and consulting support services during the design/build process.
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Regular
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07/01/13
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4056-08/09
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Office of Contract Administration- Purchasing
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$120,000,000
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Will provide as-needed, project specific services for a variety of highly specialized information technology (IT) projects.
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Regular
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12/31/11
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4057-08/09
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Public Works
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$450,000
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Will provide advancement and management of funds for the Project Pull summer internship program. Funds will be disbursed for intern salaries and program enrichment activities.
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Regular
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06/30/12
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4137-06/07
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Department of Technology
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Increase Amount
$227,000
New Amount
$663,000
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Will provide vendor configuration and tailoring of the New World Systems Records Management System (RMS) and Field Reporting System (aka incidents reports), configure Standard and Custom System Reports.
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Modi-
fication
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05/01/09
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Recommendation of the Human Resources
Director:
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Adopt the Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.
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CONSENT AGENDA
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(7)
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Proposed Administrative Amendments to Civil Service Commission Rules Applicable to All Service-Critical Employees of the Municipal Transportation Agency (MTA) –
Rule 403.3 Discrimination Complaints to Provide Full Authority to the Director of Transportation to Review and Resolve Discrimination Complaints at the MTA to Comply with Proposition A, November 2007. (File No. 0451-08-5) – Action Item
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October 6, 2008:
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Post for adoption at the Regular Meeting of the Civil Service Commission on October 20, 2008.
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October 20, 2008:
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Postpone to the meeting of November 3, 2008 at the request of IFPTE Local 21.
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Recommendation:
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Adopt.
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720,
San Francisco, CA 94102.
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(8)
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Appeal by Vince Courtney of the Position-Based Testing job announcement for 7282 Street Repair Supervisor II (PBT-7282-055082). (File No. 0478-08-4) – Action Item
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Recommendation:
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Open for discussion.
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(9)
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Report from the Municipal Transportation Agency and IFPTE Local 21 on the progress of discussions of the conditional approval of PSC #4035-08/09. (File No. 0549-08-8) – Action Item
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October 6, 2008:
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Adopt the Human Resources Director’s report on PSC #4035-08/09 subject to the condition that 1) The Municipal Transportation Agency meet and discuss with IFPTE Local 21 the utilization of existing classifications to perform part of the work and that such discussions take place in good faith on all sides; 2) Should civil service classifications be identified which can perform some portion of the work, the work which is contracted out be adjusted accordingly, and; 3) Within thirty (30) days, both the Municipal Transportation Agency and IFPTE Local 21 report to the Commission the progress of the discussions.
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Recommendation:
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Accept the report; file.
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(10)
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Appeal by Joseph Harris of the rejection of his application for 2593 Health Program Coordinator III. (File No. 0910-07-4) – Action Item
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Recommendation of the Human Resources Director:
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Adopt the report. Sustain the decision of the Human Resources Director/Department of Public Health Examinations Unit and deny the appeal by Joseph Harris.
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(11)
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Proposed Civil Service Commission Meeting Schedule for Calendar Year 2009.
(File No. 0487-08-1) - Action Item
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Recommendation:
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Open for discussion.
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(12)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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(13)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
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(14)
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ADJOURNMENT
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