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A G E N D A
Regular Meeting
of
December 15, 2008
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
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Order of Business
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CALL TO ORDER & ROLL CALL
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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APPROVAL OF MINUTES
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ANNOUNCEMENTS
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RATIFICATION AGENDA
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CONSENT AGENDA
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REGULAR AGENDA
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SEPARATIONS AGENDA
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EXECUTIVE OFFICERS’ REPORT
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
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ADJOURNMENT
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.sfgov.org/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Frank Darby, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San FranciscoLobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
December 15, 2008
2:00 p.m.
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ITEM NO.
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(1)
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CALL TO ORDER AND ROLL CALL
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President Donald A. Casper
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Vice President Morgan R. Gorrono
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Commissioner Mary Y. Jung
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Commissioner E. Dennis Normandy
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(2)
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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(3)
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APPROVAL OF MINUTES – Action Item
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Regular Meeting of December 1, 2008
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Recommendation:
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Approve.
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(4)
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ANNOUNCEMENTS
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Announcement of changes to agenda
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Other announcements
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RATIFICATION AGENDA
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(5)
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Review of request for approval of proposed personal services contracts.
(File No. 0543-08-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4062-08/09
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Fire Department
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$1,250,000
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Will provide clinical quality assurance services for the Fire Department Emergency Medical Services (EMS) and the Department of Emergency Management (DEM).
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Regular
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12/31/11
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4064-08/09
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Public Utilities Commission
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$1,500,000
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Will conduct hydrologic, geomorphic, biological and related river ecosystem science work on and as-needed basis.
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Regular
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01/14/14
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December 1, 2008
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(1) Postpone PSC #4062-08/09 to the meeting of December 15, 2008.
(2) Postpone PSC #4064-08/09 to the meeting of December 15, 2008 at the request of the Public Utilities Commission.
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Recommendation of the Human Resources
Director:
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Adopt the Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.
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(6)
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Review of request for approval of proposed personal services contracts.
(File No. 0563-08-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4066-08/09
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Office of Economic & Workforce Development
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$150,000
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Will assist Office of Economic & Workforce Development (OEWD) with design and implementation of a system to support client tracking and performance management for Workforce Investment (WIA).
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Regular
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08/17/10
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4067-08/09
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Airport Commission
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$250,000
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Will provide, program, install and implement a satellite communication system with annual air-time service plan for both a mobile command center (a vehicle) and the Airport’s Emergency Operations Center.
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Regular
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12/31/17
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4068-08/09
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Airport Commission
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$500,000
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Will provide support on the Noise Insulation Program, particularly on tasks such as: review of County records and updated noise impact boundaries to identify properties that may qualify for noise insulation improvements.
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Regular
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12/21/11
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4069-08/09
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Arts Commission
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$60,000
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Will provide design, fabrication, transportation and installation of temporary sculpture made from willow saplings in Civic Center Plaza.
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Regular
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11/15/10
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4070-98/09
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Arts Commission
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$70,000
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Will provide design, fabrication, transportation and installation of free-standing sculpture for the grounds of the Moscone Recreation Center.
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Regular
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11/15/10
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4071-08/09
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Port
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$75,000
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Will provide training to local high school students on field monitoring and analytical techniques, HRC has granted a sole source waiver for this effort.
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Regular
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01/04/11
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4072-08/09
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Public Utilities Commission
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$5,000,000
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Will provide a pool of pre-qualified consultants with expertise related to renewable energy services (i.e. primarily waste-to-energy [ex: grease/biomass/ food waste-to-energy]; possibly wind and solar power design expertise).
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Regular
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01/31/11
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4073-08/09
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Public Utilities Commission
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$7,000,000
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Will provide inspection services and rehabilitation upgrades for Water Enterprise for civil facilities that are not Water System Improvement Program facilities.
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Regular
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01/31/14
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4164-06/07
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Mayor’s Office
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Increase Amount
$0.00
New Amount
$900,000
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Will provide state lobbying services for the City, including identifying and advocating for or against legislation and regulatory matters that impact the City.
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Modi-fication
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06/30/09
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4186-06/07
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Mayor’s Office of Housing
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Increase Amount
$160,000
New Amount
$300,000
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Will provide project management and monitoring for lead hazard reduction work of participating properties. Verify compliance of contractors with City and State regulations, and conduct clearance inspections in accordance with HUD and other federal guidelines.
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Modi-fication
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06/30/10
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Recommendation of the Human Resources
Director:
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Adopt the Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.
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CONSENT AGENDA
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(7)
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Amendment to Civil Service Commission Rule Series 005.1.3 – Regular Meeting Days that Fall on Holidays. (File No. 0546-08-5) – Action Item
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December 1, 2008:
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Post for adoption.
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Recommendation:
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Adopt.
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720,
San Francisco, CA 94102.
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(8)
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Appeal by Adam Scott Parris of the denial of the minimum qualifications for the Position-Based Testing examination for Class 0922 Manager 1, Planning and Operational Compliance Manager. (#PBT-0922-054910). (File No. 0559-08-4) – Action Item
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Recommendation:
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Open for discussion.
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(9)
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Report from the Human Resources Director of the Correct Cost Summary for Personal Services Contracts processed by the Department of Human Resources as of December 15, 2008. (File No. 0570-08-8) – Action Item
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Recommendation:
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Accept the report; file.
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(10)
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Presentation and Briefing on Assault Pay to Re-Examine Civil Service Commission Rule on Employees Injured by Battery. (File No. 0566-08-3) – Action Item
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Recommendation:
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Open for discussion.
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(11)
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Report from the Municipal Transportation Agency and IFPTE Local 21 on the progress of discussions of the conditional approval of PSC #4013-08/09. (File No. 0379-08-8) – Action Item
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September 15, 2008:
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Adopt the Human Resources Director’s report on PSC #4013-08/09 on the condition that the Municipal Transportation Agency and IFPTE Local 21 engage in further discussion and the Municipal Transportation Agency produce an analysis of whether the current EAP employees can perform the work. Notify the offices of the Controller and the Purchaser.
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Recommendation:
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Accept the report; file.
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SEPARATIONS AGENDA
SPECIAL ATTENTION - APPELLANTS APPEARING ON THE SEPARATIONS AGENDA
As soon after 2:00 p.m. as practical, a roll call will be held of the names of persons appearing on the Employee Separations Agenda to ascertain who is present for hearing. Please respond as your name is called. Your case will be heard by the Commission in the order it appears on the Agenda unless the President grants a request to be heard out of order. The Commission will take immediate action during the roll call for those persons not in attendance.
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(12)
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Determination of future employability: permanent civil service appointment of Diane Jones, Transit Operator (Job Code 9163) with the Municipal Transportation Agency.
(File No. 0233-08-7) - Action Item
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Recommendation of the Director of Transportation:
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(1) Future employment subject to the review and approval of the Human Resources Director after satisfactory completion of one (1) year work experience outside the City and County service;
(2) Must participate in an appropriate substance abuse program and receive a release to work from a DHR-designated professional in substance abuse.
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(13)
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Request for hearing of the automatic resignation by Erick S. Johnson, General Laborer (Job Code 7514) with the Public Utilities Commission. (File No. 0412-08-7) - Action Item
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Recommendation:
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(1) Approve the automatic resignation and deny the appeal by Erick Johnson;
(2) Cancel any current examination and eligibility status;
(3) Future employment subject to the review and approval of the Human Resources Director after satisfactory completion of one (1) year work experience outside the City and County service;
(4) No future employment with the Public Utilities Commission
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EXECUTIVE OFFICERS’ REPORT
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(14)
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Briefing on the Civil Service Commission Budget. (File No. 0564-08-1) – Action Item
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Recommendation:
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Open for discussion.
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(15)
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Report of FY 2009-10 Budget Instructions and Departmental Budget Preparation.
(File No. 0565-08-1) – Action Item
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Recommendation:
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Accept report. Direct Commission staff to prepare Fiscal Year 2009-10 Budget Request at current service and staffing levels, to continue to negotiate amounts, present draft Budget Request at the Commission Meeting of February 2, 2009, incorporating changes made by the Commission up to February 20, 2009, approve to submit the Fiscal Year 2009-10 Budget Request to the Controller and the Mayor by specified deadlines.
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(16)
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Preliminary Work Plan: Salary Setting for the City and County of San Francisco Board of Supervisors for a five (5) year cycle, effective July 1, 2009 through June 30, 2014, in accordance with Charter Section 2.100 (File No. 0565-08-1) – Action Item
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Recommendation:
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Open for discussion.
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(17)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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(18)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
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(19)
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ADJOURNMENT
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