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A G E N D A
Regular Meeting
of
May 21, 2007
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
A request to hear an item after 5:00 p.m. should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
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Order of Business
CALL TO ORDER & ROLL CALL
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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APPROVAL OF MINUTES
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ANNOUNCEMENTS
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COMMENDATION AGENDA
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RATIFICATION AGENDA
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CONSENT AGENDA
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REGULAR AGENDA
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HUMAN RESOURCES DIRECTOR’S ANNOUNCEMENTS
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EXECUTIVE OFFICER’S REPORT
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
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ADJOURNMENT
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.sfgov.org/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Frank Darby, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San FranciscoLobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
May 21, 2007
2:00 p.m.
ITEM NO.
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(1)
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CALL TO ORDER AND ROLL CALL
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President Thomas T. Ng
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Vice President, Alicia D. Becerril
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Commissioner Donald A. Casper
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Commissioner Morgan R. Gorrono
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Commissioner Yu-Yee Wu
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(2)
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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(3)
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APPROVAL OF MINUTES – Action Item
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Special Meeting of March 8, 2007
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Recommendation:
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Approve.
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Special Meeting of March 9, 2007
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Recommendation:
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Approve.
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Special Meeting of May 4, 2007
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Recommendation:
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Approve.
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Special Meeting of May 8, 2007
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Recommendation:
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Approve.
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Regular Meeting of May 7, 2007
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Recommendation:
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Approve.
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(4)
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ANNOUNCEMENTS
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Announcement of changes to agenda
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Other announcements
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COMMENDATION AGENDA
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(5)
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Commendation for Kate Favetti, Executive Officer, Civil Service Commission, upon her retirement after 36 years of service to the City & County of San Francisco.
(File No. 0392-07-1) – Action Item
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Recommendation:
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Approve.
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RATIFICATION AGENDA
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(6)
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Review of request for approval of proposed personal services contracts.
(File No. 0393-07-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4147-06/07
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Planning
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$200,000
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Will provide comprehensive urban forestry master planning relating to the integration of the Department of the Environment’s Urban Forest Plan into the San Francisco General Plan.
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Regular
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06/30/08
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4152-06/07
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Juvenile Probation
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$72,000
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Will provide electronic monitoring services for eligible JPD youth. The service includes the provision of all necessary equipment, including alcohol monitoring systems, Global Positioning Systems, transmitters, receivers, and other equipment.
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Regular
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04/30/10
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4153-06/07
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Mayor’s Office of Housing
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$70,000
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Will provide preparation of environmental review records, environmental assessments and environmental impact statements for the Mayor’s Office of Housing (MOH) and the Mayor’s Office of Community Development (MOCD) under the National Environmental Policy.
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Regular
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06/30/08
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4154-06/07
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Airport Commission
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$4,000,000
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Will provide updated SFO’s strategic marketing plan to further develop and execute specific marketing campaigns to attract new airlines and assist airlines launching new routes to SFO, and create marketing programs in support of other revenue-generating.
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Regular
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06/30/11
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4155-06/07
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Planning
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$260,000
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Will develop the Japantown Better Neighborhood Plan which will set forth a land use and design framework, urban design guidelines, economic development and historic preservation strategies, as well as transportation improvements within the Project Area.
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Regular
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12/31/08
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4156-06/07
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Public Utilities Commission
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$5,000,000
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Will provide coordination and work plan preparation, Environmental document scoping, Alternative analyses and environmental documents for the San Francisco server.
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Regular
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06/30/10
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4157-06/07
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Municipal Transportation Agency
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$750,000
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Will provide documents that meet the requirements for an Environmental Impact Statement and an Environmental Impact Report for the Glen Park Community system Master Plan.
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Regular
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12/31/08
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4158-06/07
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Public Health
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$2,700,000
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Will provide clinical and financial software programming and implementation support to CCSF DPH IT staff for application systems included in the Siemens Medical Services Invision and Soarian products.
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Regular
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06/30/12
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4159-06/07
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Human Resources
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$200,000
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Will provide online harassment prevention training for supervisors and managers that meets the requirements of Government Code Section 12950.1.
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Regular
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05/31/10
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4160-06/07
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Elections
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$3,258,321
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Will provide ancillary services to support the current optical scan voting system. The services will range from the testing and programming of all precinct ballot counters and absentee ballot counters, to producing a ballot layout and counting ballots.
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Regular
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12/31/08
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1010-07/08
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Health Service System
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$422,055
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Will provide health benefit plan actuarial and consulting service. Services include developing rates; consulting with HSS staff; conducting studies of alternative healthcare plans; developing an estimated budget for all core benefit services.
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Annual
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06/30/08
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1011-07/08
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Health Service System
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$100,000
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Will administer COBRA benefits for eligible resigned, laid-off and separated members of the Health Service System. Services include providing required initial COBRA notice, enrolling eligible individuals and conducting open enrollment for COBRA enrollees.
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Annual
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06/30/08
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1012-07/08
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Health Service System
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$90,000
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Will administer the Medical and Dependent Care Flexible Spending Account program for eligible CCSF employees.
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Annual
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06/30/08
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1013-07/08
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Health Service System
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$92,800
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Will provide the Administration of the Management Cafeterial Plan for eligible members including communications, enrollment processing, third-party vendor management, premium reconciliation and payment to applicable vendors.
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Annual
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06/30/08
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2001-99/00
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Public Health
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Increase Amount
$2,400,000
New Amount
$6,778,000
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To provide intermittent, as-needed facility maintenance services above baseline civil service staffing levels to respond to maintenance projects, accreditation support, and emergency labor requirements.
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Continuing
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12/31/11
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4072-05/06
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Controller
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Increase Amount
$1,100,000
New Amount
$3,200,000
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Will perform a comprehensive transit service planning analysis for the San Francisco Metropolitan Transportation Authority to develop recommendations to increase service efficiency and effectiveness.
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Regular
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12/31/08
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4025-06/07
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Emergency Management
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Increase Amount
$0
New Amount
$68,384
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Will work with community organizations, business leaders, residents and faith organizations to develop and implement a Community Disaster Plan for SF’s Chinatown Community.
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Regular
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12/31/07
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4037-06/07
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Emergency Management
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Increase Amount
$0
New Amount
$148,500
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Will institute Phase II of the Disaster Shelter Survey/Disaster Relief Database project to expand the shelter database to Marin and San Mateo Counties while adding enhancements to the website database that will directly benefit the 3 counties involved.
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Regular
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12/31/07
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4051-06/07
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Emergency Management
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Increase Amount
$0
New Amount
$150,000
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Will build on the work that was done in developing a Community Disaster Plan for District 5 in San Francisco by taking the best of the District 5 Plan and implementing similar versions of the plan in other Supervisorial Districts within San Francisco.
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Regular
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12/31/07
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Recommendation of the Human Resources
Director:
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Adopt the Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.
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CONSENT AGENDA
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(7)
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Ratification of settlement agreement to remove restrictions of future employment for Virgilio Balaguer. (File No. 0394-07-7) – Action Item
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Recommendation of the Department of Public Health:
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Adopt staff report.
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REGULAR AGENDA
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720,
San Francisco, CA 94102.
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(8)
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Appeal by Charles Howell of the Position Based Testing job announcement for Manager II (PBT-0923) Manager of Expediting, Water System Improvement Program (WSIP).
(File No. 0370-07-4) - Action Item
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Recommendation:
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Open for discussion.
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(9)
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Appeal by Kevin Hughes of the Position Based Testing job announcement #05369 for Class 7287, Supervising Electronic Maintenance Technician, Airport Only. (File No. 0378-07-4) - Action Item
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Recommendation:
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Open for discussion.
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(10)
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Certification of Salary of Elected Official (Treasurer) for Fiscal Year 2007 – 08 of the City and County of San Francisco in accordance with Charter Section A8.409-1.
(File No. 0842-06-1) – Action Item
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January 2, 2007:
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Accept the report.
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February 5, 2007:
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Postpone to the meeting of February 20, 2007.
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February 20, 2007:
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Postpone to the meeting of March 5, 2007.
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March 5, 2007:
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Accept the report.
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April 2, 2007:
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Accept the report.
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April 16, 2007:
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Accept the report; Certify the salary and benefits of elected officials in accordance with Charter Section A8.409-1 no later than May 7, 2007.
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May 7, 2007:
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Staff to again review the counties’ salary of Treasurer and submit to Commission for review at the meeting of May 21, 2007; Accept the report; Certify the salary and benefits of elected officials, except Treasurer (Salary Only) in accordance with Charter Section A8.409-1; Forward to the Mayor’s Budget Office for inclusion in the FY 2007-08 Budget being transmitted to the Board of Supervisors on June 1, 2007.
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Recommendation:
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Open for discussion.
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(11)
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Appeal by Linda Migliore of the Human Resources Director’s finding of insufficient evidence to sustain the charge of discrimination. (File No. 0836-06-6) – Action Item
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March 19, 2007:
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Postpone to the meeting of April 16, 2007 at the request of Matthew Ming, Attorney.
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April 16, 2007:
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Postpone to the meeting of May 21, 2007 at the request of Matthew Ming, Attorney. The Commission stipulated this will be the last postponement granted.
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Recommendation:
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Adopt the report. Sustain the decision of the Human Resources Director; deny the appeal by Linda Migliore.
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(12)
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Appeal by Kristina Wuslich of the Human Resources Director’s decision to administratively close her complaint of retaliation. (File No. 0468-06-6) - Action Item
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Recommendation of the Public Utilities Commission:
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Adopt the report. Sustain the decision of the Human Resources Director; deny the appeal by Kristina Wuslich.
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(13)
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Appeal by Michael DeLane of the Human Resources Director’s denial of protest to the
H – 30 Fire Captain’s examination. (File No. 0263-07-4) – Action Item
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Recommendation of the Human Resources Director:
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Adopt the report and deny the appeal by Michael DeLane.
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(14)
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Appeal by Rodrigo Izquierdo of the Human Resources Director’s denial of protest to the
H – 30 Fire Captain’s examination. (File No. 0283-07-4) – Action Item
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Recommendation of the Human Resources Director:
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Adopt the report and deny the appeal by Rodrigo Izquierdo.
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(15)
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Appeal by the San Francisco Black Firefighters’ Association of the Human Resources Director’s denial of protest to the H – 30 Fire Captain’s examination. (File No. 0229-07-4) – Action Item
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Recommendation:
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Adopt the report and deny the appeal by the San Francisco Black Firefighters’ Association
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(16)
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Request by the Lawyers’ Committee for Civil Rights of the San Francisco Bay Area (“Lawyers’ Committee”) to stay promotions at the San Francisco Fire Department in Class H – 30 Captain in order to investigate allegations of irregularities in the examination process, administration and scoring that violates Civil Service Commission Rules. (File No. 0150-07-4) – Discussion and Possible Action
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March 19, 2007:
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Postpone to the meeting of May 7, 2007 after 5:00 p.m. The Commission directed the Department of Human Resources to provide the Commission its responses to all H – 30 Captain exam protests, for the Black Firefighters Association to provide supporting documents that substantiate their allegations and that the Department of Human Resources refrain from making decisions on promotions until this matter is heard by the Civil Service Commission.
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May 7, 2007:
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Postpone to the meeting of May 21, 2007. The Department of Human Resources to submit staff reports for the pending appeals of the H – 30 Captain’s examination.
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Recommendation:
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Open for discussion.
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HUMAN RESOURCES DIRECTOR’S ANNOUNCEMENTS
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(17)
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General Update of the Department of Human Resources Activities and Issues.
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Recommendation:
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Discussion only.
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(18)
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Filling the vacancy of the position of Human Resources Director – Personnel Matter.
(File No. 0841-06-1) – Discussion and Possible Action
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A)
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Public Comment on all matters pertaining to the Agenda item and the potential closed session.
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B)
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Vote on whether to hold closed session pursuant to San Francisco Administrative Code Section 67.10 (b) and California Government Code Section 54957 (b) (1) - Public Employee Appointment – Human Resources Director. (Action Item)
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1)
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PERSONNEL MATTER - Public Employee Appointment – Human Resources Director (Discussion and Possible Action Item)
California Government Code Section 54957 (b) (1) and San Francisco Administrative Code Section 67.10 (b)
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C)
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Reconvene in open session:
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1)
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Vote to elect whether to disclose any or all discussions held in closed session.
(San Francisco Administrative Code Section 67.12(a). (Action Item)
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2)
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Disclosure of action taken in closed session pursuant to California Government Code Section 54957.1 (a) (5) and San Francisco Administrative Code Section 67.12(b) (4).
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January 2, 2007:
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Accept the report.
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February 20, 2007:
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Accept the report.
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March 5, 2007:
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Postpone to the meeting of March 19, 2007.
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March 19, 2007:
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Amend and reissue the Human Resources Director’s job announcement.
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April 2, 2007:
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Directed staff to forward to the Mayor the recommendation of James Horan as Interim Human Resources Director pending the nomination of person or persons for permanent appointment of Human Resources Director.
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April 16, 2007:
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Accept the report.
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May 7, 2007:
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Accept the report.
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Recommendation:
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Open for discussion.
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EXECUTIVE OFFICER’S REPORT
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(19)
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Final Report Fiscal Year 2006 – 07 Goals and Objectives as of May 21, 2007.
(File No. 0397-07-1) – Action Item
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Recommendation:
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Accept the report.
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(20)
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Rules Summary and Suggested Rules Amendments. (File No. 0399-07-5) – Action Item
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Recommendation:
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Accept the report.
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(21)
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Final Report to the Civil Service Commission from Kate Favetti, Executive Officer.
(File No. 0400-07-1 ) – Action Item
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Recommendation:
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Accept the report.
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(22)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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(23)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
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(24)
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ADJOURNMENT
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