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A G E N D A

Regular Meeting

of

July 6, 2004

Order of Business

2:00 p.m.

ROOM 408, CITY HALL

1 Dr. Carlton B. Goodlett Place

A request to hear an item after 5:00 p.m.should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

CALL TO ORDER & ROLL CALL
PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
APPROVAL OF MINUTES
ANNOUNCEMENTS
RATIFICATION AGENDA
REGULAR AGENDA
SEPARATIONS AGENDA
EXECUTIVE OFFICER’S REPORT
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
ADJOURNMENT

NOTICE OF COMMISSION HEARING
POLICIES AND PROCEDURES

• Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260 and the web address is www.sfgov.org/civil_service/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

• Policy Requiring Written Reports

It is the policy of the Civil Service Commission that all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

• Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

• Policy and Procedure for Hearings to be Scheduled after 5:00 p.m.and Requests for Postponement

A request to hear an item after 5:00 p.m.should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260. 

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.

• Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

F.   Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.  Each presentation shall conform to the following:

1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

G.  Policy on Tape Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded.  These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.

• Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.

I.   Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.   City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San FranciscoAdministrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Donna Hall, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 409, San Francisco, CA 94102-4683 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: Donna.Hall@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

San FranciscoLobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Ave., Suite 3900, San Francisco, CA  94102, telephone (415) 581-2300, fax (415) 581-2317 and web site http://www.sfgov.org/ethics/

 

City and County of San Francisco

Civil Service Commission

Agenda for Regular Meeting

July 6, 2004

2:00 p.m.

 

ITEM NO.
(1)		CALL TO ORDER AND ROLL CALL
		President Linda Richardson
		Vice President Thomas T. Ng
		Commissioner Alicia D. Becerril
		Commissioner Donald A. Casper
		Commissioner Morgan R. Gorrono
(2)		PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
(3)		APPROVAL OF MINUTES– Action Item
		Special Meeting of June 16, 2004 – 8:30 a.m. Closed Session
		Special Meeting of June 17, 2004 – 8:30 a.m. Closed Session
		Special Meeting of June 18, 2004 – 12:30 p.m. Closed Session
		Special Meeting of June 21, 2004 – 12:30 p.m. Closed Session
		Special Meeting of June 21, 2004 –   1:00 p.m. Closed Session
		Special Meeting of June 22, 2004 –   1:00 p.m. Closed Session
		Special Meeting of June 24, 2004 –   12:30 p.m. Closed Session
		Special Meeting of June 25, 2004 –   8:00 a.m. Closed Session
		Special Meeting of June 25, 2004 –   10:00 a.m. Open Session
		Recommendation:	Approve.
		Regular Meeting of June 21, 2004
		Recommendation:	Approve.
(4)		ANNOUNCEMENTS
		Announcement of changes to agenda
		Other announcements
	RATIFICATION AGENDA
	All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

(5)	Review of request for approval of proposed personal services contracts.  (File No. 0426-04-8) – Action Item

2008-03/04		Public Health	$59,300,000	To provide various services to people with HIV/AIDS and to those who are at risk.  Services will include counseling, case management, housing, prevention, health education, advocacy, transportation, telephone hotline, testing and outreach.	Continuing	06/30/09
4129-03/04		Public Health	$901,712	Will provide clinical quality assurance activities for Fire Department Emergency Medical Services (EMS) and Emergency Communications Department.  The Department of Public Health will provide programmatic oversight of the contractual services.	Regular	06/30/06

 

		June 21, 2004:				Postpone to the meeting of July 6, 2004.

		Recommendation of the Human Resources Director:			Adopt the Human Resources Director’s report.  Notify the offices of the Controller and the Purchaser.

 

6)	Review of request for approval of proposed personal services contracts.  (File No. 0444-04-8) – Action Item

		Recommendation of the Human Resources Director:			Adopt the Human Resources Director’s report.  Notify the offices of the Controller and the Purchaser.
	4131-03/04		Environment	$450,000		Will conduct a disposal characterization, toxicity profile and diversion studies for San Francisco’s waste stream; documenting achievement of the State’s 50% landfill diversion mandate, and plan programs to reach and monitor progress toward City’s goals.	Regular	06/29/07
	4132-03/04		Police	$114,000		Will provide phlebotomy services 24 hours a day, 7 days a week to conduct blood draws at various locations on suspected drunk drivers for law enforcement agencies in theCity and County of San Francisco according to specific legal standards.	Regular	06/30/05
	4133-03/04		Airport	$245,000		Will provide proper inspection and testing of the seismic retrofitting of Terminal Upper Level Viaduct; oversee Micropile installation inspection and testing, welding inspection, environmental testing of asbestos, lead paint, contaminated soil and water.	Regular	07/01/06
	4134-03/04		Children, Youth & Families	$115,000		Will provide program evaluation and research services for San Francisco SafeStart Initiative, an integrated program serving children ages 0-6 years old who are exposed to violence.	Regular	10/31/05
	4135-03/04		Public Works	$4,000,000		Will provide various as-needed engineering work and services required to augment the workload of the Bureau of Construction Management by providing services to other Departments in the City for many emergency jobs and short term/duration projects.	Regular	08/31/07
	4136-03/04		Public Health	$1,320,000		Will provide storage and retrieval services for approximately 32,500 linear feet of medical records for the City and County of San Francisco and its Departments, divisions and on-campus Primary Care and Specialty Clinics to comply with local, state & federal laws.	Regular	06/30/08
	4137-03/04		Fire Department	$940,000		Will provide physical fitness evaluations on uniformed Fire Department personnel including coronary risk factor evaluations, cardiovascular examinations, and laboratory testing.	Regular	06/30/08

 

REGULAR AGENDA
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
	(7)	Civil Service Commission review and comment of Departmental Statement of Incompatible Activities - Department of Elections.  (File No. 0446-04-1) – Action Item
		Recommendation:		Review; Forward comment to Ethics Commission.
	SEPARATIONS AGENDA
	SPECIAL ATTENTION - APPELLANTS APPEARING ON THE SEPARATIONS AGENDA As soon after 2:00 p.m. as practical, a roll call will be held of the names of persons appearing on the Employee Separations Agenda to ascertain who is present for hearing.  Please respond as your name is called.  Your case will be heard by the Commission in the order it appears on the Agenda unless the President grants a request to be heard out of order.  The Commission will take immediate action during the roll call for those persons not in attendance.
	(8)	Determination of future employability: Dismissal of permanent civil service appointment of Lerone Robinson, Transit Operator (Job Code 9163) Municipal Transportation Agency.  (File No. 0321-04-7) - Action Item
		Recommendation of the Director of Transportation:	Cancel any current examination and eligibility status; Must participate in an appropriate substance abuse program and receive a release to work from a DHR designated professional in substance abuse.

 

EXECUTIVE OFFICER’S REPORT
(9)	Draft proposed Statement of Incompatible Activities – Civil Service Department. (File No. 0447-04-1) – Action Item
	Recommendation:	Open for discussion.
(10)	Discussion on proposed draft amendments to Civil Service Commission Rule Series 018 – Conflict of Interest applicable to all employees.  (File No.  0453-04-5)
	Recommendation:	Open for discussion.
(11)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
(12)	ADJOURNMENT