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A G E N D A
Regular Meeting
of
May 19, 2008
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
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Order of Business
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CALL TO ORDER & ROLL CALL
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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APPROVAL OF MINUTES
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ANNOUNCEMENTS
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COMMENDATION AGENDA
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RATIFICATION AGENDA
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REGULAR AGENDA
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EXECUTIVE OFFICER’S REPORT
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
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ADJOURNMENT
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.sfgov.org/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Frank Darby, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San FranciscoLobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
May 19, 2008
2:00 p.m.
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ITEM NO.
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(1)
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CALL TO ORDER AND ROLL CALL
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President Alicia D. Becerril
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Vice President Donald A. Casper
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Commissioner Morgan R. Gorrono
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Commissioner Mary Y. Jung
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Commissioner Yu-Yee Wu
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(2)
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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(3)
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APPROVAL OF MINUTES – Action Item
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Regular Meeting of March 17, 2008
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April 7, 2008:
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President Becerril and Commissioner Gorrono recused (Vote of 4 to 0); Postpone to the meeting of April 21, 2008. (Three (3) votes are needed for Commission action.)
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April 21, 2008:
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Postpone to the meeting of May 5, 2008.
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May 5, 2008:
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Postpone to the meeting of May 19, 2008.
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Recommendation:
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Approve.
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Regular Meeting of May 5, 2008
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Recommendation:
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Approve.
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(4)
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ANNOUNCEMENTS
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Announcement of changes to agenda
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Other announcements
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COMMENDATION AGENDA
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(5)
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Commendation for Thomas T. Ng for his dedicated service to the City and County of
San Francisco as Civil Service Commissioner from May 2003 to January 2008.
(File No. 0224-08-1) – Action Item
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Recommendation:
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Adopt.
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RATIFICATION AGENDA
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(6)
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Review of request for approval of proposed personal services contracts.
(File No. 0157-08-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4126-07/08
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Public Utilities Commission
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$2,500,000
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Will provide scope of work to assist and support Program Controls staff in project scheduling, cost controls, cost estimating, CPM scheduling and systems integration.
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Regular
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07/01/11
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April 7, 2008:
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Postpone to the meeting of May 19, 2008 at the request of the Public Utilities Commission.
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Recommendation of the Human Resources
Director:
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Adopt the Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.
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(7)
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Review of request for approval of proposed personal services contracts.
(File No. 0182-08-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4134-07/08
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Department of Human Resources
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$7,500,000
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Will provide complete workers’ compensation adjusting services, including investigation and adjudication of claims, data recording, payment processing, support of both litigation and rehabilitation processes, case estimate evaluation and preparation of reports.
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Regular
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07/31/11
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April 21, 2008:
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Postpone to the meeting of May 19, 2008 at the request of the Department of Human Resources.
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Recommendation of the Human Resources
Director:
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Adopt the Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.
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(8)
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Review of request for approval of proposed personal services contracts.
(File No. 0220-08-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4153-07/08
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Arts Commission
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$60,000
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Will provide a complex motion system for Facsimile artwork at Moscone Center West. Will fabricate the parts needed for the redesign of the motion system, and supervise the removal of existing motion system component.
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Regular
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12/31/10
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4154-07/08
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Municipal Transportation Agency
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$3,532,482
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Will provide non-construction installation of multi- space meters for Parking Meter Pilot Program: Installation of new parking meters; which includes removal of some existing meter poles and numbering of parking spaces.
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Regular
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06/03/10
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4155-07/08
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Public Utilities Commission
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$4,000,000
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Will provide recruitment and administration of highly experienced individual specialists for Technical Advisory Panels, Task Forces and Working Groups to advise Projects, Programs or the General Manager on specific technical matters.
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Regular
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05/31/13
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4156-07/08
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Public Utilities Commission
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$125,000
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Will provide commercial paper dealers to market and sell commercial paper on behalf of the SFPUC Water Enterprise.
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Regular
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07/31/13
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4157-07/08
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Office of Public Finance
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$70,000
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Will provide financial advisory services pertaining to municipal debt, in particular refunding of various outstanding General Obligation Bonds 2008-R1.
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Regular
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04/08/09
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4159-07/08
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Department of Emergency Management – SUASI
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$200,000
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Will provide development of a shelter toolkit and associated activities. The final portion of the contract deliverables are being completed, however the project timeline has been impacted by an initial lack of full engagement.
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Regular
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07/31/08
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4052-07/08
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Department of Human Resources
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$0.00
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Will provide workers’ compensation claims auditing services to determine the efficiency, effectiveness, and the consistency of claims adjusting service and the accuracy of loss runs.
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Regular
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04/30/11
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4158-07/08
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Public Library
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Increase Amount
$401,000
New Amount
$450,000
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Will provide one to four day general and advanced SAT tutorial workshops for high school students to be held in various library branches to provide equal access to the diverse communities in the City.
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Regular
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12/31/14
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Recommendation of the Human Resources
Director:
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Adopt the Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.
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REGULAR AGENDA
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(9)
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Appeal by Viola Slocum Hubbard regarding the rejection of her application for the 1844 Senior Management Assistant examination. (File No. 0159-08-4) - Action Item
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April 7, 2008:
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Continue to the meeting of April 21, 2008 at 5:00 p.m.
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April 21, 2008:
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Postpone to the meeting of May 5, 2008 at 5:00 p.m.
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May 5, 2008:
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Grant the appeal by Viola Slocum Hubbard to allow her to participate in the 1844 Senior Management Assistant examination. (Vote of 2 to 1; President Becerril dissents.) Continue to the meeting of May 19, 2008. (Three (3) votes are needed for Commission action.)
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Recommendation of the Human Resources Director:
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Adopt the report. Sustain the decision of the Human Resources Director; deny the appeal by Viola Slocum Hubbard.
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(10)
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Certification of Benefits of Elected Officials (including members of the Board of Supervisors) for Fiscal Year 2008 – 09 of the City and County of San Francisco in accordance with Charter Section A8.409-1. (File No. 0221-08-3) - Action Item
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Recommendation:
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Accept the report; Certify the benefits of elected officials (including members of the Board of Supervisors) for Fiscal Year 2008 – 09 of the City and County of San Francisco in accordance with Charter Section A8.409-1; Continue the same level of benefits as those of covered Management employees in the Unrepresented Employees Ordinance in effect on July 1, 2008 for Fiscal Year 2008-09.
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EXECUTIVE OFFICER’S REPORT
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(11)
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Report on Goals and Objectives as of April 30, 2008. (File No. 0210-08-1) – Action Item
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Recommendation:
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Accept the report.
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(12)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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(13)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
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(14)
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ADJOURNMENT
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