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A G E N D A

Regular Meeting

of

May 3, 2004

Order of Business

2:00 p.m.

 

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

CALL TO ORDER & ROLL CALL
PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
APPROVAL OF MINUTES
ANNOUNCEMENTS
COMMENDATIONS AGENDA
RATIFICATION AGENDA
CONSENT AGENDA
REGULAR AGENDA
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
ADJOURNMENT

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

• Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260 and the web address is www.sfgov.org/civil_service/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

• Policy Requiring Written Reports

It is the policy of the Civil Service Commission that all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

• Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 ½-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

• Policy and Procedure for Postponement

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.

• Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

• Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.  Each presentation shall conform to the following:

1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

• Policy on Tape Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded.  These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m.-5:00 p.m.

• Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.

• Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San FranciscoAdministrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Donna Hall, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 409, San Francisco, CA 94102-4683 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: Donna.Hall@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

San FranciscoLobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Administrative Code Sec. 16.520 – 16.534) to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 30 Van Ness Ave., Suite 3900, San Francisco, CA  94102, telephone (415) 581-2300, fax (415) 581-2317 and web site http://www.sfgov.org/ethics/.

 

City and County of San Francisco

Civil Service Commission

Agenda for Regular Meeting

May 3, 2004

2:00 p.m.

 

ITEM NO.
(1)	CALL TO ORDER AND ROLL CALL
	President Morgan R. Gorrono
	Vice President Linda Richardson
	Commissioner Alicia D. Becerril
	Commissioner Donald A. Casper
	Commissioner Thomas T. Ng
(2)	PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
(3)	APPROVAL OF MINUTES– Action Item
	Special Meeting of April 19, 2004 – 1:00 p.m. Closed Session
	Recommendation:		Approve.
	Regular Meeting of April 19, 2004
	Recommendation:		Approve.
	Special Meeting of April 26, 2004 – 2:30 p.m. Open Session
	Recommendation:		Approve.
(4)	ANNOUNCEMENTS
	Announcement of changes to agenda
	Other announcements
COMMENDATIONS AGENDA
(5)	Commendation for James Horan upon his retirement after 38 years of service to the City & County of San Francisco.  (File No. 0295-04-1) – Action Item
	Recommendation:		Approve.
RATIFICATION AGENDA
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
(6)		Review of request for approval of proposed personal services contracts.  (File No. 0296-04-8) – Action Item

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
1000-04/05	Port	$60,000	Will provide education and community outreach services at the Port’s Heron’s Head Park.	Annual	06/30/05
1001-04/05	Administrative Services	$8,640	Will provide technical support, maintenance, and periodic upgrade of the Chameleon Animal Case Management Computer Propriety Software.	Annual	06/30/05
1002/04/05	Animal Care and Control	$57,000	Will provide as-needed after-hour, weekend, and holiday emergency veterinary service.	Annual	06/30/05
1003-04/05	Administrative Services	$22,000	Will provide pick up of the remains of dead animals from Animal Care & Control shelter three times a week.	Annual	06/30/05
1004-4/05	Administrative Services	$10,000	Will pick-up native wildlife from the animal shelter; and provide long-term care, rehabilitation, and release of the wildlife after initial veterinary medical evaluation.	Annual	06/30/05
1005-04/05	Administrative Services	$6,000	Will provide an environmental enrichment program for long-term shelter dogs that have been rescued from abusive owners and/or neglectful situations.	Annual	06/30/05
1006-04/05	Administrative Services	$0	Will provide Spay/Neuter surgeries for animals that are put up for adoption at the city’s animal shelter.  This is a reimbursement program.  The SF SPCA will only be reimbursed after money from the customer has been collected.  It is no cost to the city.	Annual	06/30/05
1007-04/05	Administrative Services	$9,900	Will provide design, layout, printing and editing of semi-annual editions of “Tail of the City” the SFACC Newsletter sent to donors and stakeholders.	Annual	06/30/05
2001-03/04	Human Services	$7,804,568	Will provide outreach; counseling; employment assessment; vocational training; work readiness; referral and placement services; and job retention support in CalWORKs and PAES and other low-income individuals seeking employment.	Continuing	06/30/09
2002-03/04	Human Services	$8,659,969	Will provide case management and related family support services to County residents in the home or in those communities with historically highest rate of children in foster care.	Continuing	06/30/09
2003-03/04	Human Services	$44,336,891	To serve as the employer of record for the In-Home Supportive Services Program, establish a central registry, provide enrollment in a comprehensive health benefit system, advocacy and other support services for 12,000 homecare workers.	Continuing	06/30/09
2004-03/04	Human Services	$20,519,260	Will provide case management and support services to homeless individuals and families living in shelters, single resident occupancy hotels, or transitional housing.	Continuing	06/30/09
2005-03/04	Human Services	$45,505,760	Will provide childcare services to low-income and CalWORKs families through partnerships with other licensed providers in various identified target neighborhoods.	Continuing	06/30/09
2006-03/04	Human Services	$4,411,784	Will provide services to identify, recruit, train and support Foster Parent Services, Independent Living Skills Services, and Adoption Services for the County.	Continuing	06/30/09
2007-03/04	Human Services	$29,455,678	Will provide homeless individuals and families with emergency shelter and light meals.	Continuing	06/30/09
4103-03/04	Public Utilities Commission (Water)	$2,300,000	Will provide SFPUC with specialized corrosion control services on an as needed basis by supplementing, developing, training, and assisting City staff to provide the benefits of corrosion avoidance.	Regular	04/06/07
4104-03/04	Police	$80,000	Will provide independent investigation into allegations of police misconduct in the November 20, 2002 Union Street incident.	Regular	07/15/04
4105-03/04	Municipal Transportation Agency	$160,000	Will provide removal and replacement (R&R) of diesel motor coach transmissions, analysis of transmission failures and other transmission repair by Stewart & Stevenson, the authorized repair facility of Allison transmissions.	Regular	06/30/05
4106-03/04	Public Utilities Commission (Water)	$375,000	Will perform professional engineering work in the field of water treatment and operations at the Harry Tracy Water Treatment Plant (HTWTP).  Work will include design, construction support, and the performance testing phase.	Regular	03/31/07
4107-03/04	Port	$230,000	Will provide underwriting services for a refunding of the Port’s 1994 Revenue Refunding Bonds, which are callable at 10% on July 1, 2004.	Regular	12/31/04
4108-03/04	Administrative Services	$3,000,000	Will audit current equipment maintenance contracts and to compare costs to actual cost of maintenance using time-and-material basis where appropriate and will assume all the risks of cost overruns.	Regular	09/14/06
4109-03/04	Parking & Traffic Commission	$700,000	Will provide a commercial-off-the-shelf central transportation management software, develop software interfaces between the central software and City field devices, provide computer hardware for the system to run on, establish the communications network.	Regular	11/30/05
4110-03/04	Environment	$150,000	Will provide consolidation of recyclables and potentially compostables from interior receptacles into exterior containers, and must be able to work flexible hours and have the ability to visit facilities in a single workday.	Regular	06/30/07

 

		Recommendation of the Human Resources Director:		Adopt the Human Resources Director’s report.  Notify the offices of the Controller and the Purchaser.
CONSENT AGENDA All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
	(7)	Appeal by Earnestine May-McNary of the Human Resources Director’s decision regarding her complaints of discrimination and retaliation.  (File No. 0583-03-6 and 0641-03-6) – Action Item
		February 17, 2004:			Postpone to the meeting of April 5, 2004 at the request of Paula Gustafson, Attorney.
		April 5, 2004:			Postpone to the meeting of April 19, 2004 at the request of President Morgan R. Gorrono.
		April 19, 2004:	Postpone to the meeting of May 3, 2004 at the request of the Human Resources Director.
		Recommendation:	Postpone to the meeting of May 17, 2004 at the request of Civil Service Commission staff.
	(8)	Appeal by Earnestine May-McNary of the Executive Officer’s decision to close the appeal on future employment restrictions.  (File No. 0576-03-7) – Action Item
		February 17, 2004:			Postpone to the meeting of April 5, 2004 at the request of Paula Gustafson, Attorney.
		April 5, 2004:			Postpone to the meeting of April 19, 2004 at the request of President Morgan R. Gorrono.
		April 19, 2004:	Postpone to the meeting of May 3, 2004 at the request of the Executive Officer, Civil Service Commission.
		Recommendation:	Postpone to the meeting of May 17, 2004 at the request of Civil Service Commission staff.

 

(9)		Appeal by Bennette Nulph of the Human Resources Director’s decision on her complaint of sexual harassment, disparate treatment and retaliation.  (File No. 0304-03-6) – Action Item
		February 17, 2004:			Postpone to the meeting of May 3, 2004 at the request of Bennette Nulph.
		Recommendation:			Postpone to the meeting of June 21, 2004 at the request of Bennette Nulph.  This will be the last continuance granted.
	(10)		Draft proposed amendments to Civil Service Commission Rules affecting Miscellaneous Employees and Service Critical Classes at the Municipal Transportation Agency, specifically 109 and 409 – Article V – Temporary Out of Class and 110 and 410 – Examination Announcements and Applicants.  (File No. 0886-03-5) – Action Item
			July 1, 2002:		Directed Executive Officer to provide the Commission with suggestions on how to make clear in the Rules that "contemporaneous" out-of-class assignments be recorded to receive credit and a provision be provided to employees to request the out-of-class assignment be recorded.
			January 5, 2004:		Request additional information and continue discussion at a meeting to be announced.
			March 1, 2004:		Accept report.  Calendar for the meeting of April 19, 2004.
			April 19, 2004:		Calendar for the meeting of May 3, 2004 to post for meet and confer.
			Recommendation:	Post for meet and confer.
	REGULAR AGENDA
	Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
	(11)		Appeal by Angel Orozco following the Police Department’s background investigation and recommendation of rejection for Q – 2 Police Officer and the decision of the Human Resources Director to uphold recommendation.  (File No. 0160-04-4) – Action Item
			Recommendation:		Adopt report.  Sustain recommendation of the Police Department; deny appeal by Angel Orozco.

 

EMPLOYEE SEPARATIONS AGENDA

SPECIAL ATTENTION - APPELLANTS APPEARING ON THE SEPARATIONS AGENDA

(12)		Determination of future employability: Termination of provisional appointment of Gary Hendershott, General Laborer (Job Code 7514) with the Public Utilities Commission.  (File No. 0054-03-7) - Action Item
		Recommendation of the Public Utilities Commission:	Accept the recommendation of the Public Utilities Commission; Cancel any current examination and eligibility status with the City and County of San Francisco.
HUMAN RESOURCES DIRECTOR’S REPORT
(13)		Report of Charter Exempt positions under Charter Section 10.104-1 through 10.104-12.  (File No. 0297-04-1) – Action Item
		Recommendation:	Adopt the Human Resources Director’s report.
EXECUTIVE OFFICER’S REPORT
	(14)	Progress Report – Salary Setting for the City and County of San Francisco Board of Supervisors for a five (5) year cycle, effective July 1, 2004 through June 30, 2009 in accordance with Charter Section 2.100.  (File No. 0887-03-1) – Action Item
		December 1, 2003:	Accept report on Preliminary Work Plan – Salary Setting for the City and County of San Francisco Board of Supervisors, effective July 1, 2004 through June 30, 2009 in accordance with Charter Section 2.100.
		January 5, 2004:	Accept Preliminary Report on the Board of Supervisors Salary; Proceed with salary survey and report progress to the Commission.
		February 2, 2004:	Accept report.
		March 1, 2004:	Postpone to the meeting of March 15, 2004 at the request of President Morgan Gorrono.
		March 15, 2004:	Accept report.

 

		April 5, 2004:	Postpone to the meeting of April 19, 2004 at the request of President Morgan R. Gorrono.
		April 19, 2004:	Accept report.
		Recommendation:	Open for discussion.
	(15)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
	(16)	ADJOURNMENT
		The Civil Service Commission takes this opportunity to honor and pay tribute to all City and County of San Francisco employees who have dedicated themselves to public service and joins in celebrating May 2 through May 8, 2004, as Public Service Recognition Week.