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A G E N D A
Regular Meeting
of
September 7, 2004
9:00 a.m.
ROOM 416, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m.should be directed to the
Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at
(415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
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Order of Business
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CALL TO ORDER & ROLL CALL
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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APPROVAL OF MINUTES
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ANNOUNCEMENTS
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SPECIAL ORDER OF BUSINESS
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RATIFICATION AGENDA
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REGULAR AGENDA
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HUMAN RESOURCES DIRECTOR’S REPORT
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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ADJOURNMENT
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.sfgov.org/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m.and Requests for Postponement
A request to hear an item after 5:00 p.m.should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San FranciscoAdministrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Donna Hall, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 409, San Francisco, CA 94102-4683 at (415) 554-7724, by fax: (415) 554-7854, by
e-mail: Donna.Hall@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San FranciscoLobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Ave., Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
September 7, 2004
9:00 a.m.
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ITEM NO.
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(1)
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CALL TO ORDER AND ROLL CALL
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President Linda Richardson
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Vice President Thomas T. Ng
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Commissioner Alicia D. Becerril
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Commissioner Donald A. Casper
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Commissioner Morgan R. Gorrono
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(2)
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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(3)
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APPROVAL OF MINUTES– Action Item
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Regular Meeting of August 16, 2004
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Recommendation:
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Approve.
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Special Meeting of August 20, 2004 – Open Session
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Recommendation:
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Approve.
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(4)
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ANNOUNCEMENTS
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Announcement of changes to agenda
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Other announcements
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SPECIAL ORDER OF BUSINESS
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(5)
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Civil Service Commission review and comment of Departmental Statement of Incompatible Activities for the following departments. (File No. 0497-04-1) – Action Item
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Department of Administrative Services
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Human Rights Commission
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Adult Probation Department
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Immigrant Rights Commission
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Airport Commission
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Law Library
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Arts Commission
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Public Library
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Asian Art Museum
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Office of the Mayor
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Assessment Appeals Board
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Municipal Transportation Agency
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Board of Supervisors, Clerk of the Board of Supervisors
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Police Department
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Board of Supervisors, Sunshine Ordinance Task Force
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Port of San Francisco
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Department of Building Inspection
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Private Industry Council of San Francisco, Inc.
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Office of the City Attorney
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Citizen’s General Obligation Bond Oversight
Committee
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Civil Service Commission
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Office of the Controller
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Office of the District Attorney
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Entertainment Commission
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Department of the Environment
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Fine Arts Museum
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San Francisco Fire Department
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Health Commission and Department of Public Health
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Department of Human Resources
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Juvenile Probation Commission
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Administrative Services
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Arts Commission
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Department of Child Support Services
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Department of Public Works
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August 16, 2004:
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Continue to the meeting of September 7, 2004.
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Recommendation:
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Review; Forward comment to Ethics Commission.
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RATIFICATION AGENDA
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at
25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(6)
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Review of request for approval of proposed personal services contracts. (File No. 0614-04-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4017-04/05
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Arts
Commission
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$150,000
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Will provide conservation, cleaning and repair of miscellaneous artworks in all media in the city’s collection, including those at San Francisco International Airport, Moscone Convention Center, and other locations throughout the city.
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Regular
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07/31/07
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4018-04/05
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Public Utilities Commission
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$2,400,000
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Will install 300 kilowatts of solar panels at Pier 96. This will help reduce the City’s commercial demand and relieve bottlenecks on the City’s distribution grid, the amount of pollution impacting air quality, and the vulnerability of blackouts.
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Regular
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11/01/05
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4019-04/05
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Public Utilities Commission (Water)
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$450,000
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Will provide environmental analyses and document preparation services for the Sunol Valley Water Treatment Plant’s new treated water
reservoir; alternatives analysis, coordination and work plan preparation, document scoping,
response to public comments.
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Regular
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03/31/06
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4020-04/05
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Telecommunication &
Information Services
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$200,000
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Will provide interpreters by telephone as needed if a City employee who speaks the subject language is temporarily unavailable; no City employee in the office speaks the language, or trained to provide medical interpretation in the language.
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Regular
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07/31/06
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4021-04/05
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Public Health
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$1,250,000
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Will provide as-needed, on-call professional radiology technologists with on-call availability, 7 days a week. Registry personnel will be available 24-hour notice to back-up civil service employees during scheduled and unscheduled staff absences.
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Regular
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06/30/05
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4022-04/05
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Public Works
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Increase Amount
$1,233,000 New Amount $4,204,869
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Will provide design and construction support services for seismically retrofit and rehabilitation of the 4th Street Bridge; replacing the South Abutment including structural and geotechnical aspects; providing additional pile driving inspection.
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Regular
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12/31/05
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Recommendation of the Human Resources Director:
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Adopt the Human Resources Director’s report. Notify the
offices of the Controller and the Purchaser.
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REGULAR AGENDA
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at
25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(7)
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Rule amendments to Civil Service Commission Rules Applicable to the San Francisco Police Department, specifically, Rule 209 – Position Classification and Related Rules; Rule 210 – Police Examination Qualifications and Applicants; Rule 211 – Examinations; Rule 212 – Eligible Lists – Police Department; Rule 213 – Certification of Eligibles – Police Department.
(File No. 0549-04-5) Discussion and Possible Action Item
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December 1, 2003:
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Discussion continued to the meeting of December 15, 2003.
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December 15, 2003:
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Discussion continued to a special meeting on Tuesday, January 20, 2004 at 1:00 p.m. in Room 408, City Hall, 1 Dr. Carlton B. Goodlett Place.
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January 20, 2004:
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Continue discussions. Schedule a Special Meeting when the independent expert is available.
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March 1, 2004:
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Continue with discussions. Schedule a Special Meeting within the next two weeks with a full Commission and only this item on the agenda.
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March 22, 2004:
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Adjourned due to lack of quorum caused by building evacuation, to the Regular Meeting of April 5, 2004.
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April 5, 2004:
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RESUMPTION OF ADJOURNED SPECIAL MEETING OF MARCH 22, 2004
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Speakers:
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Denise Cannonier-Craig, Department of Human Resources
Acting Chief Heather Fong, San Francisco Police Department
Dan Leydon, Police Officers Association
Mark Osuna, San Francisco Police Department
Jason Fox, San Francisco Police Department
Terri Brady, San Francisco Police Department
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Vote on whether to hold closed session to confer with the designated labor negotiator, San FranciscoAdministrative Code 67.10 (e) – ACTION ITEM
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Action:
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The Commission voted to conduct a closed session. (Vote of 4 to 0)
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Closed session started at 3:50 p.m. in City Hall, Room 400 and the following were present:
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President Morgan R. Gorrono, Civil Service Commission
Vice President Linda Richardson, Civil Service Commission (Arrived at 3:59 p.m.)
Alicia D. Becerril, Commissioner (Departed at 4:50 p.m.)
Donald A. Casper, Commissioner
Thomas Ng, Commissioner
Kate Favetti, Executive Officer Civil Service Commission
Anita Sanchez, Assistant Executive Officer Civil Service Commission
Gloria Sheppard, Civil Service Commission
Paul Zarefsky, Deputy City Attorney
Denise Cannonier-Craig, Assistant Deputy Director, Department of Human Resources
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Closed session ended at 4:55 p.m.
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Reconvened in open session at 4:56 p.m.
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Vote to elect whether to disclose any or all discussions held in Closed Session. (San Francisco Administrative Code Section 67.12(a)
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Action:
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The Commission voted to disclose the actions taken in Closed Session. (Vote of 4 to 0)
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Disclosure of action in closed session:
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At the direction of President Morgan R. Gorrono the Executive Officer, Civil Service Commission reported the actions taken in closed session as follows:
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(1) Sever Draft Proposed Amendments to Rule 203 – Equal Employment Opportunity Policy; Include with Draft Proposed Amendments to Rules 103, 303 and 403 and calendar for the meeting of April 19, 2004. (Vote of 4 to 0)
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(2) Draft proposed amendments to Rule 211.2 – Frequency of Promotional Examinations
Remove proposed language: “However, if a test is due and there is no funding or no vacancy or anticipated vacancy in a rank, the Human Resources Director may postpone the administration of an examination in said class until such time as a vacancy or funding is anticipated.” (Vote of 4 to 0) Return to original language.
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(3) Draft proposed amendments to Rule 212.7 – Cancellation of Eligibility
Remove proposed language: Return to original language; Apply only to entry level eligible lists (Vote of 4 to 0)
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(4) Draft proposed amendments to Rule 212.8 – Merging of Eligible Lists
Remove proposed language: Return to original language;
Apply only to entry level eligible lists (Vote of 4 to 0)
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(5) Draft proposed amendments to Rule 212.4 – Duration of Eligibility on Continuous Lists and Rule 212.5 – Duration of Discrete Eligible Lists and Eligibility
Maintain duration of eligible lists to 48 months maximum. (Vote of 4 to 0)
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(6) Draft proposed amendment to Rule 213.6 – Certification of Promotive Eligible Lists (Note: Commissioner Linda Richardson arrived at 3:59 p.m.)
Remove draft proposed amendments applying the Statistically Valid Grouping for certification of promotive eligible lists;
Proposed amendment – “Rule of Five (5) Scores” for promotive eligible lists; (Vote of 3 to 2; Commissioners Becerril and Richardson dissent.)
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Disclosure of action in closed session continued:
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Note: Commissioner Becerril departed at 4:50 p.m.
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(7) Maintain draft proposed amendments to Rule 213 - Certification of Eligibles on Secondary Criteria (Vote of 4 to 0)
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(8) Continue to meeting of April 19, 2004 for public comment and recommendation to post for meet and confer. (Vote of 4 to 0)
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April 19, 2004:
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The Commission voted to disclose the actions taken in Closed Session. (Vote of 5 to 0)
At the direction of President Morgan R. Gorrono the Executive Officer, Civil
Service Commission reported the actions taken in closed session as follows:
(1) Post for meet and confer proposed amendments to Rules 209, 210, 211, and 212. (Vote of 5-0)
(2) Post for meet and confer proposed amendments to Rule 213 with Rule of Five (5) Scores for promotive eligible list and delete Statistically Valid Grouping. (Vote of 3-2; Commissioners Becerril and Richardson dissent)
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August 16, 2004:
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Direct the Executive Officer to place the posted Rule Amendments on the September 7, 2004 Agenda for final action.
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Recommendation:
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Adopt.
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(8)
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Draft proposed amendments to Civil Service Commission Rules affecting Miscellaneous Employees and Service Critical Classes at the Municipal Transportation Agency, specifically 109 and 409 – Article V – Temporary Out of Class and 110 and 410 – Examination Announcements and Applicants.
(File No. 0886-03-5) – Action Item
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July 1, 2002:
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Directed Executive Officer to provide the Commission with suggestions on how to make clear in the Rules that "contemporaneous" out-of-class assignments be recorded to receive credit and a provision be provided to employees to request the out-of-class assignment be recorded.
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January 5, 2004:
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Request additional information and continue discussion at a meeting to be announced.
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March 1, 2004:
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Accept report. Calendar for the meeting of April 19, 2004.
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April 19, 2004:
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Calendar for the meeting of May 3, 2004 to post for meet and confer.
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May 3, 2004:
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Post for meet and confer.
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Recommendation:
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Adopt.
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(9)
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Appeal of Victor M. Zolezzi to invalidate the result of the examination for Class 6248 Electrical Inspector.
(File No. 0482-04-4) – Action Item
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August 16, 2004:
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Postpone to the meeting of September 7, 2004 at the request of Kevin Hughes,
Local 6.
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Recommendation:
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Deny the appeal; uphold the decision of the Human Resources Director.
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(10)
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Appeal by Frank Prince of the Automatic Resignation as Firefighter (Job Code H – 2) with the San Francisco Fire Department. (File No. 0470-04-7) – Action Item
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Recommendation:
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Sustain the recommendation of the Fire Department and the Department of Human Resources’ decision to record the automatic resignation of Frank Prince as an H – 2 Firefighter.
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(11)
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Request to extend Eligible List #22252-E-8-L for Class 9212 Airport Security Officer. (File No. 0615-05-7) –
Action Item
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Recommendation:
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Adopt staff report. Approve request to extend eligible list for three (3) months to close of business December 10, 2004, for a maximum duration of 39 months.
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(12)
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Authorizing permanent civil service appointment of Firefighters hired by the San Francisco Fire Department following displacement by the closure of the United States Navy Fire Station at Hunter’s Point Shipyard consistent with California Government Code Section 53270. (File No. 0616-04-5) –
Action Item
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Recommendation:
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Adopt staff report. Authorize permanent civil service appointment of Firefighters hired by the San Francisco Fire Department
following displacement by the closure of the United States Navy Fire Station at Hunter’s Point Shipyard consistent with California Government Code Section 53270. Notify the Board of Supervisors and the San Francisco Fire Department.
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HUMAN RESOURCES DIRECTOR’S REPORT
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(13)
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Report of Charter Exempt positions under Charter Section 10.104-1 through 10.104-12. (File No. 0617-04-1) – Action Item
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Recommendation:
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Accept report; file.
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(14)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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(15)
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ADJOURNMENT
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Adjourn meeting in honor of Larry Martin’s retirement from the Transportation Workers Union and the many recently retired City employees.
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