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A G E N D A

 

Regular Meeting

of

June 16, 2008

 

2:00 p.m.

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

 

Order of Business

 

CALL TO ORDER & ROLL CALL
PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
APPROVAL OF MINUTES
ANNOUNCEMENTS
RATIFICATION AGENDA
CONSENT AGENDA
REGULAR AGENDA
SEPARATIONS AGENDA
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
ADJOURNMENT

 

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

A.      Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260 and the web address is www.sfgov.org/civil_service/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

B.      Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

C.      Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

D.      Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be  considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

E.       Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

F.   Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

 

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.  Each presentation shall conform to the following:

 

1.        Opening summary of case (brief overview);

2.        Discussion of evidence;

3.        Corroborating witnesses, if necessary; and

4.        Closing remarks.

 

 

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

G.  Policy on Tape Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded.  These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.

 

H.      Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.

 

I.   Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Frank Darby, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

 

San FranciscoLobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

 

 

City and County of San Francisco

Civil Service Commission

 

Agenda for Regular Meeting

 

June 16, 2008

2:00 p.m.

 

 

ITEM NO.
(1)	CALL TO ORDER AND ROLL CALL
	President Donald A. Casper
	Vice President Morgan R. Gorrono
	Commissioner Alicia D. Becerril
	Commissioner Mary Y. Jung
	Commissioner Yu-Yee Wu
(2)	PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
(3)	APPROVAL OF MINUTES – Action Item
	Regular Meeting of  June 2, 2008
	Recommendation:	Approve.
(4)	ANNOUNCEMENTS
	Announcement of changes to agenda
	Other announcements
(5)	Presentation of Appreciation to Commissioner Alicia D. Becerril for her service as President of the Civil Service Commission from June 5, 2007 to June 2, 2008.  (File No. 0272-08-1) – Action Item
	Recommendation:	Adopt.

 

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.   Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(6)	Review of request for approval of proposed personal services contracts.  (File No. 0240-08-8) – Action Item

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
4160-07/08	Department of Children, Youth & Their Families	$455,000	Will provide assistance to 100 licensed family childcare workers in San Francisco to open Medical Spending Accounts (MSA’s) and to manage health care subsidies of up to $155-190 per month per provider depending on eligibility and age.	Regular	06/30/10
4162-07/08   Withdrawn	Municipal Transportation Agency	$6,935,000	Will provide design and construction of a canopy system over 6 working tracks in SFMTA’s Geneva Yard.  This canopy will provide weather protection for the most vulnerable cars in SFMTA’s historic rail fleet and minimize deterioration.	Regular	05/31/11
4172-07/08	Public Works	$8,000,000	Will provide construction management services associated with Laguna Honda Hospital Replacement Program.  Contract includes pre-construction and construction phase services for the Program.	Regular	12/31/10
4101-07/08	Telecom & Information Services	Increase Amount $2,109,912 New Amount $4,709,912	Will provide system software and special technical support services for the City’s mainframe.	Regular	11/30/10
2000-03/04	Public Health	Increase Amount $75,125,000 New Amount $127,000,000	Will provide supportive housing services, including property management services for chronically homeless adults in San Francisco.	Regular	06/30/12

 

	June 2, 2008:	(1)      Postpone PSC #4160-07/08 to the meeting of June 16, 2008 by mutual agreement of the Department of Children, Youth and Their Families and SEIU Local 1021.  (2)      Postpone PSC #4162-07/08 to the meeting of June 16, 2008 at the request of the Municipal Transportation Agency. (3)      Postpone PSC #4101-07/08, PSC #4172-07/08 and PSC #2000-03/04 to the meeting of June 16, 2008.
	Recommendation of the Human Resources Director:	(1)      Withdraw PSC #4162-07/08 at the request of the Municipal Transportation Agency. (2)      Adopt the Human Resources Director’s report on all remaining contracts.  Notify the offices of the Controller and the Purchaser.

 

(7)	Review of request for approval of proposed personal services contracts.  (File No. 0265-08-8) – Action Item

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
1007-08/09	Office of the Sheriff	$200,000	Will provide timely transportation of prisoners throughout California and the United States, pursuant to court orders or lawful arrest warrants.  Transportation could possibly include required overnight lodging of the prisoners.	Annual	06/30/09
1008-08/09	Office of the Sheriff	$700,000	Will provide electronic home detention/monitoring services for inmates who qualify for home detention as an alternative to jail incarceration.	Annual	06/30/09
1009-08/09	Office of the Sheriff	$190,000	Will facilitate an evaluation process; develop logic model and performance indicators; conduct the evaluation and present findings; and make recommendations to all stakeholders involved.	Annual	07/19/09
2004-07/08	District Attorney	$90,000	Will provide services to women and transgender individuals who have experienced sexual exploitation and violence.  The special focus is low- income drug addicted women and girls who are currently in the criminal justice system.	Continuing	06/30/09
2005-07/08	Public Health	$300,000,000	Will provide the following services to residents of San Francisco affected by HIV: case management, advocacy, mental health, psychosocial support, benefits eligibility, money management/ representative payee, and transportation/vouchers.	Continuing	06/30/18
2006-07/08	Public Health	$140,000,000	Will provide HIV Prevention programs, including individual risk reduction prevention targeting behavioral risk populations; evaluation of prevention case managements and outreach.	Continuing	06/30/18
2007-07/08	Public Health	$110,000,000	Will provide the following services to residents of San Francisco affected by HIV: comprehensive primary/clinical health care; TB-related diagnosis, monitoring, treatment, prevention education, community support and training/technical assistance.	Continuing	06/30/18
4173-07/08	Public Utilities Commission	$20,000,000	Will provide support to Program Controls staff in program and project scheduling.  CPM scheduling, forecasting, change control, systems integration, cost controls, cost estimating and other program/ project controls related services.	Regular	09/30/14
4174-07/08	Public Utilities Commission	$2,650,000	Will provide services to design, permit, supply, install and commission three (3) fully integrated and operational solar PV systems.	Regular	08/31/09
4175-07/08	Public Utilities Commission	$150,000	Will provide bait, trap, dispatch and removal of feral pigs from watershed lands to control the pig population on the Alameda and Peninsula Watersheds.	Regular	07/30/11
4176-07/08	Public Utilities Commission	$45,000,000	Will provide Program Management, Risk Management, Independent Technical reviews Program Construction Management, Cost Estimating, Labor and Contract Relations and Communications.	Regular	09/30/14
4177-07/08	Airport Commission	$156,000	Will provide technical support and expertise in situations involving potential workplace violence.  Consultant will advise Airport Management on how to handle these critical situations by participating in crisis team meetings.	Regular	06/30/14
4178-07/08	Airport Commission	$300,000	Will provide veterinary services for the 11-soon-to-be 13-member canine (K9) unit of the San Francisco Police Department-Airport Bureau, including examinations, disease prevention programs, diet and weight management services, medications and treatments.	Regular	06/30/13
4179-07/08	Arts Commission	$68,000	Will provide design, fabricate, deliver and install art elements at City Hall in San Francisco.	Regular	05/01/10
4180-07/08	General Services Agency Real Estate Division	$63,000	Will provide a database to track building repair and maintenance (Constituent Maintenance Management System-CMMS) and share the system with the Bureau of Building Repair (BBR).	Regular	06/30/11
4181-07/08	Public Works	$149,000	Will provide services for financial consulting in facilities acquisition in conjunction with Hunters Point Shipyard Phase One improvements Community Facilities District No. 7 (FD #7).	Regular	09/10/13
4049-05/06	Telecom & Information Services	Increase Amount $6,000,000 New Amount $7,150,000	Will provide professional technical services to assist the City in changing all the radio frequencies used by the Emergency Radio System.	Regular	06/30/10

 

	Recommendation of the Human Resources Director:	Adopt the Human Resources Director’s report.  Notify the offices of the Controller and the Purchaser.

 

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(8)	Appeal by Alissa Victa on the rejection of her application for the 1842 Management Assistant examination.  (File No. 0028-08-4) – Action Item
	Recommendation:	Postpone to the meeting of July 7, 2008 at the request of Alissa Victa.

 

REGULAR AGENDA

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(9)	Report from the Public Utilities Commission on the Status of the Approval of Personal Services Contract Numbers 4141-07/08, 4142-07/08 and 4143-07/08.  (File No. 0266-08-8) – Action Item

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
4141-07/08	Public Utilities Commission	$28,000,000	Will provide Bay Division Regional Construction Management (CM) Services to oversee a specific WSIP construction project, the Bay Division, on behalf of the SFPUC.	Regular	02/01/14
4142-07/08	Public Utilities Commission	$27,700,000	Will provide San Joaquin Regional Construction Management (CM) Services to oversee a specific WSIP constructing project, the San Joaquin, on behalf of the SFPUC.	Regular	02/01/14
4143-07/08	Public Utilities Commission	$17,700,000	Will provide Sunol Valley Regional Construction Management (CM) Services to oversee a specific WSIP construction project, the Sunol Valley, on behalf of the SFPUC.	Regular	02/01/14

 

	April 21, 2008:	Adopt the Human Resources Director’s report on PSC #s 4141-07/08, 4142-07/08 and 4143-07/08.  Notify the offices of the Controller and the Purchaser.  (Vote of 4 to 0) Note: The Public Utilities Commission to submit a report in 30 days to the Commission on their discussions with IFPTE Local 21.
	Recommendation:	Accept the report.

 

(10)	Semi-Annual MCCP Report and Request for Four Additional Status Grants.  (File No. 0267-08-1) – Action Item
	Recommendation:	Adopt the status report and approve the status grants for Paul H. Carlisle, Nancy Chin, Amy K. Schmitt and Dan Schwager from their MEA job codes to their respective posted MCCP job codes.

 

(11)	Follow-up of Commission Action regarding Requests for Hearing from Q – 35 Eligibles on List ID 21055 - Hearing will address: 1) whether a classification action or decision has occurred; 2) whether timely appeals of a classification action or decision have been filed; and 3) if no classification action or decision has occurred or if the appeals are determined untimely, what issues may be considered for hearing by the Commission.  (File No. 0268-08-1) – Action Item
	Note: A closed session on this item is possible.  A closed session may not be held, but the option to hold a closed session is provided to the Commission.

 

	A)	Public Comment on all matters pertaining to the Agenda item and the potential closed session.
	B)	Vote on whether to assert the attorney – client privilege and hold closed session to confer with legal counsel pursuant to San Francisco Administrative Code Section 67.10 (d) (2) and California Government Code Section 54956.9 (b) – Conference with Legal Counsel – Anticipated Litigation.   (Action Item)

 

	C)	CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION - (Discussion and Possible Action Item) California Government Code Section 54956.9 (b) and San Francisco Administrative Code Section 67.10 (d) (2) – As Defendant; One Case

 

	D)	Reconvene in open session:
		1)	Vote to elect whether to disclose any or all discussions held in closed session.  (San Francisco Administrative Code Section 67.12(a).  (Action Item)
		2)	Disclosure of action taken in closed session pursuant to California Government Code Section 54957.1 (a) and San Francisco Administrative Code Section 67.12(b).

 

	April 21, 2008:	The Commission directed the Executive Officer to schedule a hearing on the requests for hearing filed.
	Recommendation:	Open for discussion.

SEPARATIONS AGENDA

 

 

(12)	Determination of future employability: permanent appointment of David Johnson, Firefighter (Job Code H - 2) San Francisco Fire Department.  (File No. 0215-08-7)  - Action Item
	Recommendation of the San Francisco Fire Department:	No future employment with the San Francisco Fire Department.

 

(13)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
(14)	COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
(15)	ADJOURNMENT