Meeting Information

I.

Calling of the Meeting to Order - Diane B. Wilsey, President

II.

Calling of the Roll

Arlene Ackerman

Del M. Anderson

Cheryl L. Bancroft

Alvin H. Baum, Jr.

Alix Phillips Becker

George McNear Bowles

Jamie Bowles

T. Robert Burke

Barbara B. Carleton

Iris S. Chan

Barnaby Conrad III

Marion Moore Cope

Belva Davis, Vice President/Audience Development and Civic Affairs

Dagmar Dolby

Richard P. Essey

Richard H. Finn

Morgan Flagg

Harrison S. Fraker, Jr.

John A. Friede

Calling of the Roll (continued)

Tamara Fritz

Dr. Rupert Garcia

Richard N. Goldman

Constance Goodyear

Nancy Hamon

George Hecksher

Jacqueline Hoefer

Beverly James

Ann L. Johnson, M.D.

Stephen L. Johnson

William R. Kimball

Diane B. Lloyd-Butler, Vice President/Marketing and Communications

Nancy McBean

Nion McEvoy

J. Alec Merriam, Vice President

Lorna F. Meyer

Josie Mooney

Robert P. Morrow III

Joy Ou

Marianne H. Peterson

Michael H. Podell

Louise H. Renne

Shelagh Rohlen, Vice President/Annual Support

George B. Saxe

Randolph R. Scott

Burl A. Toler, Sr.

Vivian Fei Tsen

Carlos Pedro Villa

Lonna Wais

Nancy Willis

Diane B. Wilsey, President

David Winton

Ex-Officio Trustee Members

Mayor Willie L. Brown, Jr.

Gordon Chin, President/Recreation and Park Commission

Absences to be Excused

There will be an opportunity for public comment on each agenda item.

III.

Report of the President - Diane B. Wilsey

Discussion

A. Consideration and Possible Action to Approve the Minutes of the
April 11, 2002 Annual Meeting of the Board of Trustees

(See Appendix A - Draft Minutes)

Action

B. Consideration and Possible Action to Adopt a Resolution to Approve the Report of the Acquisitions Committee of The Fine Arts Museums Foundation of May 24, 2002; Including Accepting the Works of Art Acquired through Purchase, Donation, and Bequest as Gifts from

The Fine Arts Museums Foundation; Approving the Transfer of the Romanesque Portal from the Fine Arts Museums to the University of San Francisco; and Approving the Works of Art Recommended for Second Step Deaccessioning - J. Alec Merriam, Chair and Vice President (See Appendix B - Report of the Acquisitions Committee of The Fine Arts Museums Foundation of May 24, 2002)

1. Purchases

2. Gifts Offered to the Museums

3. Bequests Offered to the Museums

4. Transfer of the Romanesque Portal from the Fine Arts Museums to the University of San Francisco

5. Deaccessioning - Step 2

6. Purchases Reported for the Record

RESOLVED, That the Board of Trustees of the Fine Arts Museums of

San Francisco does hereby approve the appended May 24, 2002 Report of the Acquisitions Committee of The Fine Arts Museums Foundation including the works of art acquired through purchase, donation, and bequest as gifts from

The Fine Arts Museums Foundation; the transfer of the Romanesque Portal from the Fine Arts Museums to the University of San Francisco, and the works of art recommended for second step deaccessioning.

Action

C. Report on the People for a New de Young vs. the City and County of

San Francisco, the City and County of San Francisco Board of Supervisors, San Francisco Planning Department, San Francisco Planning Commission, San Francisco Park and Recreation Department, San Francisco Park and Recreation Commission, Golden Gate Park Concourse Authority, Corporation of The Fine Arts Museums, a Corporation, Fine Arts Museums of San Francisco, and Does 1 through 20 (Case Number CPF-02-500598)

Discussion

D. Report on Recent Developments Regarding the Plans to Build the New de Young Museum in Golden Gate Park

Discussion

E. Consideration and Possible Action to Adopt a Resolution Setting the Dates of the 2003 Board of Trustees Meetings

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby set the following dates, times and locations for its 2003 regular meetings:

Date Time Location

Thursday, January 23, 2003 3 p.m. Board Room, Legion of Honor

Thursday, April 10, 2003 3 p.m. Board Room, Legion of Honor

Thursday, June 12, 2003 3 p.m. Board Room, Legion of Honor

Thursday, October 9, 2003 3 p.m. Board Room, Legion of Honor

Action

F. Other Informational Items

Discussion

IV.

Director’s Report - Harry S. Parker III

Discussion

A. Consideration and Possible Action to Approve the Following Loan Request

Action

1. Consideration and Possible Action to Adopt a Resolution

Approving a Three Year Loan of the Guarnerius del Gesù Violin to the San Francisco Symphony

WHEREAS, In 1989, the Fine Arts Museums of San Francisco received a bequest from the Estate of Jascha Heifetz of an 18^th Century violin made by Giuseppe Guarneri del Gesù; and

WHEREAS, Under the terms of Mr. Heifetz’s will, the Violin was bequeathed to the Museums "to be used by playing it on Special Occasions by Worthy Performers;" and

WHEREAS, After receiving the violin in 1989, the Museums placed the instrument on exhibit in a specially constructed display case in the entrance to the Florence Gould Theater at the California Palace of the Legion of Honor; and

WHEREAS, The Violin was played approximately eighteen times in the following twelve years; and

WHEREAS, The Museums are committed to preserving the integrity of the Violin, which in the opinions of some conservators of such instruments, improves with more frequent use; and

WHEREAS, The Museums’ Music Advisory Task Force advises on the use of the Violin and has been interested for some time in developing a strong chamber music series at the Legion of Honor; and

WHEREAS, The San Francisco Symphony approached the Museums regarding the possibility of a loan of the Violin to the Symphony to be played by Concertmaster Alexander Barantschik, and in return the Symphony would organize a chamber music series of at least four performances a year in the Gould Theater at the Legion of Honor; and

WHEREAS, The Museums petitioned the Superior Court of California, County of San Francisco, to confirm that the loan is in keeping with the terms of the bequest and a hearing date of June 12, 2002 has been set; and

WHEREAS, It has been determined that the Violin, if loaned to the Symphony for a period of three years, would not travel but remain in the

San Francisco Bay Area to be played by Concertmaster Barantschik in Symphony performances at Davies Symphony Hall and the Flint Center in Cupertino; now, therefore, be it

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby approve a three year loan of the Violin to the Symphony to be played by Concertmaster Barantschik at performances in the

San Francisco Bay Area contingent upon the ruling of Superior Court Judge John Dearman at or following the June 12, 2002 hearing; and, be it

FURTHER RESOLVED, That the Board of Trustees authorizes the Director of Museums to execute a loan agreement with the Symphony.

Action

B. Consideration and Possible Action to Adopt a Resolution Acknowledging Funding Expended by the Corporation of The Fine Arts Museums During the Period January 1 through March 31, 2002

WHEREAS, The Corporation of The Fine Arts Museums is a 501(c)(3)

not-for-profit corporation that exists to support the activities of the Fine Arts Museums of San Francisco and to serve as the developer of the New de Young

Museum; now, therefore, be it

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby acknowledge with gratitude funding in the amount of $3,569,061 expended by the Corporation of The Fine Arts Museums for operations and $2,157,695 for the New de Young Museum in Golden Gate Park during the period January 1 through March 31, 2002.

Action

C. Consideration and Possible Action to Adopt a Resolution Acknowledging that No Bequests of Funds Were Received by the Fine Arts Museums of San Francisco During the Period January 1 through March 31, 2002

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby acknowledge that no bequests of funds were received during the period January 1 through March 31, 2002.

Action

D. Consideration and Possible Action to Adopt a Resolution to Transfer Funds in the Admission Fund for the Fiscal Year 2002-03

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby authorize the Controller of the City and County of San Francisco to transfer monthly excess revenue over monthly admission operating expenses in the Admission Fund (2S CRF RPD) Index Code 615001 to Project PFAADM, Index Code 615001 on a monthly basis for the fiscal year 2002-2003; and, be it

FURTHER RESOLVED, That the funds in project PFAADM are to be used to reimburse the Corporation of The Fine Arts Museums for expenses incurred on behalf of the Museums.

Action

E. Update on the City Budget

Discussion

F. Current and Future Exhibits

Discussion

G. Personnel Report

Discussion

H. Other Informational Items

Discussion

V.

Public Comment

Members of the public may address the Board of Trustees on items not on the agenda that are within the subject matter jurisdiction of the Fine Arts Museums of San Francisco. Speakers may address the Board for up to three minutes; the President or the Board of Trustees may limit the total comment to thirty minutes.

VI.

Meeting Schedule, Future Events and Current and Future Exhibits (See Appendix C - List of Board and Executive Committee Meetings, Events and Exhibitions)

Discussion

VII.

Adjournment in Memory of Honorary Trustee Mrs. Paul L. Wattis - Diane B. Wilsey, President

Action