Meeting Information

I.

Calling of the Meeting to Order - Diane B. Wilsey, President

II.

Calling of the Roll

Trustees:

Alvin H. Baum, Jr.

Belva Davis, Vice President/Civic Affairs and Audience Development

Richard P. Essey

George Hecksher

J. Burgess Jamieson

Diane B. Lloyd-Butler, Vice President/Marketing and Communications

Nion T. McEvoy

J. Alec Merriam, Vice President

Robert P. Morrow III, Vice President/Finance

Marianne H. Peterson

Shelagh Rohlen, Vice President/Annual Support

Lonna Wais

Diane B. Wilsey, President

There will be an opportunity for public comment on each agenda item.

III.

Report of the President - Diane B. Wilsey

A. Consideration and Possible Action to Approve the Minutes of the

June 14, 2001 Meeting of the Board of Trustees (See Appendix A - Draft Minutes)

Action

B. Consideration and Possible Action to Approve the Report of the

Acquisitions Committee of The Fine Arts Museums Foundation to Accept Works of Art Acquired through Purchase and Donation as

Gifts from The Fine Arts Museums Foundation and to Correct the

2000 Year-End Report of Gifts of Works of Art and the Report of the

Acquisitions Committee of April 20, 2001 (See Appendix B - Report of the Acquisitions Committee dated July 10, 2001)

1. Purchases - Acceptance of American Abstract Artists Portfolio

and A Particular Kind of Heaven by Edward Ruscha from The Fine Arts Museums Foundation

2. Notice of A Gift, Working Model for Sheep Piece by Henry Moore from The Fine Arts Museums Foundation, Contingent Upon the Storing of Works on Loan from the Donor

3. Correction to the April 20, 2001 Acquisitions Committee Report

Deleting a Gift of Artist Books and Adding the Gift to the 2000 Year End Gifts of Works of Art Report

RESOLVED, That the Board of Trustees of the Fine Arts Museums of

San Francisco does hereby approve the above report of the Acquisitions Committee of The Fine Arts Museums Foundation including accepting the works of art acquired through purchase and donation as gifts from The Fine Arts Museums Foundation and the correction to the April 20, 2001 Acquisitions Committee report deleting a gift of artist books and adding the gift to the

2000 Year-End Gifts of Works of Art report.

Action

C. Report on the August 20, 2001 Public Hearing / Appeal Before the

Board of Supervisors of the City and County of San Francisco Regarding the Decision of the Planning Commission by Its Motion No. 16039

Dated December 7, 2000, Certifying the Final Environmental Impact Report, Case File No. 199.455E for the Proposed de Young Museum Project

1. Report on the Findings of the Board of Supervisors Resulting from the August 20, 2001 Public Hearing: The Board of Supervisors finds that the Final Environmental Impact Report for the proposed New M. H. de Young Museum Project is not adequate, accurate and objective in all portions, that its conclusions are not correct in all portions, and that the findings contained in the Planning Commission’s certification are not correct in all portions. The Board of Supervisors directs the Planning Commission and Planning Department, in specific, and consistent with the findings of the Board of Supervisors, to revise the FEIR to include corrections and related environmental analysis, as may be appropriate under CEQA (California Environmental Quality Act), on the following issues: (1) errors and discrepancies in the shadow impacts analysis relative to the height of the Tower; (2) errors and discrepancies in the visual impacts analysis relative to the height of the Tower; (3) updating and correcting the Project description relative to the height of the Tower and to other information now available regarding the proposed Project design; and (4) broadening and correcting the description and related impacts analysis of the Project environmental setting relative to existing and potentially qualified historic resources, currently addressed in the FEIR pages C&R 80 - C&R 82.

Discussion

Discussion

D. Report on Recent Developments Regarding the Plans to Build a New

de Young Museum in Golden Gate Park

Discussion

E. Consideration and Possible Action to Set the 2002 Executive Committee Meeting Dates

RESOLVED, That the Executive Committee of the Board of Trustees of the Fine Arts Museums of San Francisco does hereby set the following dates, time, and location for its 2002 regular meetings:

Date Time Location

Thursday, February 14, 2002 noon 233 Post Street, SF

Thursday, March 14, 2002 noon 233 Post Street, SF

Thursday, May 9, 2002 noon 233 Post Street, SF

Thursday, September 12, 2002 noon 233 Post Street, SF

Thursday, November 14, 2002 noon 233 Post Street, SF

Thursday, December 12, 2002 noon 233 Post Street, SF

Action

F. Other Informational Items

Discussion

IV.

Director’s Report - Harry S. Parker III

A. Consideration and Possible Action to Adopt a Resolution Authorizing the Loan of Two Paintings to an Individual (To Be Distributed at the

Meeting)

Action

B. Consideration and Possible Action Recommending the Adoption of a

Resolution to the Board of Trustees of the Fine Arts Museums of

San Francisco to Name the Department of Textiles the Caroline and

H. McCoy Jones Department of Textile Arts (To Be Distributed at the Meeting)

Action

C. Consideration and Possible Action to Adopt a Resolution Increasing

Certain Facility Rental Fees

RESOLVED, That the Board of Trustees of the Fine Arts Museums of

San Francisco does hereby approve the rental rate schedule affecting certain

facility rental fees with the guest capacities and activity restrictions listed below remaining unchanged and with the understanding that fee income will be payable to the Corporation of The Fine Arts Museums to support museum activities; and be it

FURTHER RESOLVED, That the rental rate changes will be effective

October 1, 2001 but will apply only to future clients, who have not yet been

quoted a rental fee; and be it

FURTHER RESOLVED, That the rental rate changes supersede

the facility rental rates adopted as Board Resolution 1285 by the Executive Committee of the Board of Trustees at its meeting on December 10, 1998.

Rental Fees

Bookings are an exclusive FAMSF responsibility. The Director of Museums may block out certain days, times of day and periods when rental of an entire museum takes priority over renting areas within a museum. Reservation confirmation deposits and balance payable terms are set by the Director.

Fees include guards, a building engineer, custodial service, coat check and a museum representative. Additional fees, if any, will be determined at the

time of contracting.

Current Proposed

Facility Fees Fees

Entire museum viewing, 2 hours $8,500 delete

Entire museum viewing, 3 hours 10,500 10,500

(4 hrs) (3 hrs)

Current Proposed

Facility Fees Fees

Entire museum, additional hour(s) or fraction 3,000 same

Maintenance deposit 500 same

de Young/Asian Combination (de Young portion) 8,450 delete

Legion entire museum plus Gallery 10

Private Dinner, 100 guests maximum,

FAMSF approved caterers only 11,000 same

Legion entire museum plus Court of Honor

tent site, 4 hours 25,000 same

Legion lower level viewing, 1 hour 2,000 same

Legion lower level viewing, 2 hours 3,000 same

Legion lower level viewing, 4 hours 5,000 same

Legion lower level, additional hour(s) or fraction 2,000 same

Legion Cafe & Garden, 4 hours 2,500 same

Legion Cafe & Garden, 4 hours & 1-hour lower

level viewing 4,500 same

Legion Café & Garden additional hour(s) 1,500 same

Legion Café & Garden extended hours,

5 pm to 7 pm, limited menu 750 same

Legion Café Board Room, Tu-Sn 10am-4pm,

50 guests or less 500 same

Legion Café Board Room, over 50 guests, add $10/guest same

Current Proposed

Facility Fees Fees

Florence Gould Theater, commercial rate, 2 hour

rehearsal & 2 hour performance including

AV charge 1,750 same

Florence Gould Theater, non-profit group rate,

2 hour rehearsal & 2 hour performance including

AV charge, Tu-Sun daytime 750 same

Florence Gould Theater, non-profit group rate,

2 hour rehearsal & 2 hour performance including

AV charge, Mon and eves 1,250 same

Florence Gould Theater, additional hour(s)

Including AV charge:

-- commercial rate 750 same

-- non-profit group rate 250 same

Lower level hallway in conjunction with

theater rental 1,000 same

Restrictions

de Young (delete this section)

Capacities: entire museum -- 800 guests; Hearst Court seated dinner -- 280. Restrictions: drinks and hors d’oeuvres allowed only in the front hall, terrace and Hearst Court. Dinner permitted only in Hearst Court.

Legion

Capacities: entire museum -- 650 guests; lower level -- 325; cafe seated dinner -- 220; cafe standing reception -- 245; cafe garden -- 241 (only with cafe rental); Gould Theater -- 316 seats plus 2 companion and 3 wheelchair spaces; lower level hallway in conjunction with Gould Theater rental -- 321 guests with fire permit.

Restrictions: drinks and hors d’oeuvres allowed only in the garden courts (Galleries 8 and 12), Rotunda, the Rodin Gallery (Gallery 10) and Rosekrans Court (without art on display). Seated meals allowed only in the Legion Café and Gallery 10. Lower level guest access is only though the north entrance. The main entrance and Court of Honor are reserved to clients who rent the entire Legion. More than 325 guests requires the rental of the entire Legion.

Reservations for the Café may be made no more than six months before a Monday-Friday event, nine months before a Saturday event, and 12 months before a Sunday event. Legion Cafe rental clients may either arrange food and beverage services with the museum’s concessionaire, Edible Art, or an outside caterer, approved by the Director of Museums. If outside caterers provide alcoholic beverages in the Café, they must pay a standard fee approved by the Director of Museums for Edible Art to surrender its liquor license. The cafe kitchen is off limits to outside caterers.

Action

D. Consideration and Possible Action to Approve the Record Retention and

Destruction Policy for the Fine Arts Museums of San Francisco Pursuant to Chapter 8 of the San Francisco Administrative Code

(See Appendix C - Draft Policy)

Action

E. Report on the Education Program, 1995 to Present - Vas Prabhu, Director of Education (See Appendix D - Education Program Accomplishments, 1995 to Present)

Discussion

F. Report on City Budget

Discussion

G. Current and Future Exhibits

Discussion

H. Personnel Report

Discussion

I. Other Informational Items

Discussion

V.

Public Comment

Members of the public may address the Executive Committee on items not on the agenda that are within the subject matter jurisdiction of the Fine Arts Museums of San Francisco. Speakers may address the Executive Committee for up to three minutes; the President or the Executive Committee may limit the total comment to thirty minutes.

VI.

Meeting Schedule, Future Events and Current and Future Exhibits (See Appendix E- List of Board and Executive Committee Meetings, Events and Exhibition)

Discussion

VII.

Adjournment - Diane B. Wilsey, President

Action