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OFFICIAL MEETING NOTICE

Fine Arts Museums of San Francisco
Board of Trustees

Thursday, June 2, 2005
2:00 p.m.[1]

Board Room
Legion of Honor
Lincoln Park
San Francisco, California

AGENDA

ORDER OF BUSINESS

I.	Calling of the Meeting to Order – Diane B. Wilsey, President

II.	Calling of the Roll
	Arlene Ackerman Del M. Anderson Adolphus Andrews, Jr. Cheryl L. Bancroft Alvin H. Baum, Jr. Shelby W. Bonnie Kermit H. Boston T. Robert Burke Carol W. Casey Iris S. Chan Barnaby Conrad III Marion Moore Cope Penny Coulter Molly Murphy Crowley Denise B. Fitch Harrison S. Fraker, Jr. Karen B. Francois John A. Friede Elise Friedman Dr. Rupert Garcia Richard N. Goldman Lauren Hall Nancy B. Hamon Jacqueline Hoefer William R. Kimball Diane B. Lloyd-Butler, Vice President/Marketing and Communications Nion McEvoy Lorna F. Meyer Josie Mooney Robert P. Morrow III Joy Ou Marianne H. Peterson Michael H. Podell Louise H. Renne Jeanne Robertson Shelagh Rohlen, Vice President/Annual Support Mara E. Rosales George B. Saxe Randolph R. Scott, Vice President/Audience Development and Civic Affairs Trevor D. Traina Carlos Pedro Villa Lonna Wais Nancy Willis Diane B. Wilsey, President David Winton
	Ex-Officio Trustee Members Mayor Gavin Newsom John Murray, President/Recreation and Park Commission
	Absences to be Excused

	There will be an opportunity for public comment before or during each agenda item.
III.	Report of the President – Diane B. Wilsey
	A. Consideration and Possible Action to Approve the Minutes of the April 14, 2005 Board of Trustees Meeting (See Appendix A – Draft Minutes) - ACTION
	B. Consideration and Possible Action to Approve the May 26, 2005 Report of the Acquisitions Committee Including Accepting the Works of Art Acquired by Purchase, Donation and Bequest as Gifts to the Fine Arts Museums of San Francisco from The Fine Arts Museums Foundation; Approving a Gift of Art to The Fine Arts Museums Foundation for Loan to the Fine Arts Museums of San Francisco; Approving a Resolution Authorizing the Director of Museums to Accept Gifts of Works of Art from May 26, 2005, the Date of the Last Acquisitions Committee Meeting Before the New de Young Opens, through the Opening of the New de Young on October 15, 2005; Approving a Resolution to Transfer Two Chinese Historical Objects to the Chinese Culture Foundation of San Francisco; and Approving First and Second Step Deaccessioning - George Hecksher, Vice President of Collections and Chair of the Acquisitions Committee of The Fine Arts Museums Foundation (See Appendix B – May 26, 2005 Report of the Acquisitions Committee) - ACTION 1. Purchases 2. Gifts Offered to the Museums 3. Bequest of Thirty-Seven Artworks Offered to the Museums 4. Resolution Authorizing the Director of Museums to Accept Gifts of Works of Art from May 26, 2005, the Date of the Last Acquisitions Committee Meeting Before the New de Young Opens, through the Opening of the New de Young on October 15, 2005 5. Resolution to Transfer of Two Chinese Historical Objects to the Chinese Culture Foundation of San Francisco 6. First and Second Step Deaccessioning 7. Purchases for the Record
	C. Consideration and Possible Action to Adopt a Resolution Honoring Jeanne and Sanford Robertson for Their Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Jeanne and Sanford Robertson African Art Gallery in the New de Young Museum - ACTION WHEREAS, The building of the new de Young museum in Golden Gate Park is the highest institutional priority of the Board of Trustees; and WHEREAS, The Museums have called upon individuals, deeply committed to philanthropy and the public good, to achieve the ambitious Capital Campaign goal to fund the new de Young museum through private sources; and WHEREAS, Jeanne and Sanford Robertson generously provided funds for the African Art gallery in the new de Young museum; now, therefore, be it RESOLVED, That the Board of Trustees, in accordance with the Museums’ donor recognition policy, does hereby name the Jeanne and Sanford Robertson African Art Gallery of the new de Young museum in honor of Jeanne and Sanford Robertson; and, be it FURTHER RESOLVED, That the Board of Trustees expresses its lasting gratitude to Jeanne and Sanford Robertson for their extraordinary generosity in support of the new de Young museum, which will enhance the cultural opportunities presented to the citizens of San Francisco and the Bay Area for generations to come.
	D. Consideration and Possible Action to Adopt a Resolution Honoring Mary Ann and Steven MacGregor Read for Their Continued Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Loggia in the New de Young Museum - ACTION WHEREAS, The building of the new de Young museum in Golden Gate Park is the highest institutional priority of the Board of Trustees; and WHEREAS, The Museums have called upon individuals, deeply committed to philanthropy and the public good, to achieve the ambitious Capital Campaign goal to fund the new de Young museum through private sources; and WHEREAS, Mary Ann and Steven MacGregor Read provided funds for the Mary Ann and Steven MacGregor Read Family Gallery in the new de Young museum; and WHEREAS, Mary Ann and Steven MacGregor Read generously donated additional funds to name the loggia adjacent to their gallery in honor of their children; and WHEREAS, The exact wording to be used in naming the loggia will be reported at the June 2, 2006 meeting of the Board of Trustees; now, therefore, be it RESOLVED, That the Board of Trustees, in accordance with the Museums’ donor recognition policy, does hereby name the loggia adjacent to the Mary Ann and Steven MacGregor Read Family Gallery in honor of the Read children with the exact wording to be used in naming the loggia to be reported at the June 2, 2006 meeting of the Board of Trustees; and, be it FURTHER RESOLVED, That the Board of Trustees expresses its lasting gratitude to Mary Ann and Steven MacGregor Read for their extraordinary generosity in support of the new de Young museum, which will enhance the cultural opportunities presented to the citizens of San Francisco and the Bay Area for generations to come.
	E. Consideration and Possible Action to Adopt a Resolution Naming the Harry W. and Mary M. Anderson Graphic Arts Gallery in the New de Young Museum - ACTION WHEREAS, In 1996, Harry W. and Mary M. Anderson generously donated their significant graphic arts collection to the Fine Arts Museums of San Francisco; and WHEREAS, A condition of this gift required the Museums to name a gallery in the new de Young museum; now, therefore, be it RESOLVED, That the Board of Trustees does hereby name the Harry W. and Mary M. Anderson Graphic Arts Gallery of the new de Young museum in honor of Harry W. and Mary M. Anderson.
	F. Consideration and Possible Action to Adopt a Resolution Changing the Name of the Robert and Ruth Halperin Foundation Gallery in the New de Young Museum to The Halperin Family Gallery - ACTION WHEREAS, At its meeting on September 23, 2004, the Executive Committee of the Board of Trustees of the Fine Arts Museums of San Francisco adopted a resolution naming the Robert and Ruth Halperin Foundation Gallery in the new de Young museum; and WHEREAS, Robert and Ruth Halperin recently requested a change in the name of their gallery from the Robert and Ruth Halperin Foundation Gallery to The Halperin Family Gallery; now, therefore, be it RESOLVED, That the Board of Trustees does hereby change the name of the Robert and Ruth Halperin Foundation Gallery in the new de Young Museum to The Halperin Family Gallery.
	G. Report on the Golden Gate Park Concourse Authority Underground Parking Facility - DISCUSSION 1. Report on the May 13, 2005 Hearing Before California Superior Court Judge James Warren – DISCUSSION 2. Consideration and Possible Action to Adopt a Resolution Reiterating the Critical Need for Access to the de Young Museum (To Be Distributed At Meeting) - ACTION
	H. Consideration and Possible Action to Adopt a Resolution Setting the Dates of the 2006 Meetings of the Board of Trustees - ACTION RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby set the following dates, times and locations for its 2006 regular meetings: Date/Time/Location Thursday, January 26, 2006/3 p.m./Board Room, Legion of Honor Thursday, April 13, 2006/3 p.m./FAMily Room, de Young Thursday, June 8, 2006/3 p.m./Board Room, Legion of Honor Thursday, October 12, 2006/3 p.m./FAMily Room, de Young

	I. Other Informational Items - DISCUSSION
IV.	Director’s Report - Harry S. Parker III
	A. Consideration and Possible Action to Approve a Loan Request (See Appendix C – Loan Request) - ACTION
	B. Consideration and Possible Action to Adopt a Resolution Authorizing The Fine Arts Museums Foundation to Seek Insurance Coverage for the Works of Art Owned by or on Loan to the Foundation Through the City’s “Pooled” Insurance Policy with the Foundation’s Own Policy and at the Expense of the Foundation (To Be Distributed At Meeting) - ACTION
	C. Consideration and Possible Action to Adopt a Resolution Authorizing the Fine Arts Museums of San Francisco to Enter into an Agreement with the Corporation of The Fine Arts Museums (COFAM) Allowing COFAM to Receive and Disburse $3 Million in Proposition 40 (California Clear Water, Clean Air, Safe Neighborhood Parks, and Coast Protection Act of 2002) Funds from the State of California Distributed through the San Francisco Recreation and Park Department for de Young Museum Landscaping (To Be Distributed At Meeting) - ACTION
	D. Consideration and Possible Action to Adopt a Resolution Acknowledging Funding Expended by the Corporation of The Fine Arts Museums During the Period January 1 through March 31, 2005 - ACTION WHEREAS, The Corporation of The Fine Arts Museums is a 501(c)(3) not-for-profit corporation that exists to support the activities of the Fine Arts Museums of San Francisco and to serve as the developer of the New de Young Museum; now, therefore, be it RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby acknowledge with gratitude funding in the amount of $4,283,186 expended by the Corporation of The Fine Arts Museums for operations and $12,007,730 for the New de Young Museum in Golden Gate Park during the period January 1 through March 31, 2005.
	E. Consideration and Possible Action to Adopt a Resolution Acknowledging the Bequest of Funds Received During the Period January 1 through March 31, 2005 - ACTION RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby acknowledge the following bequest of funds received during the period January 1 through March 31, 2005: The Mohr Family Trust, $724,999
	F. Consideration and Possible Action to Adopt a Resolution to Transfer Funds in the Admission Fund for the Fiscal Year 2005-06 - ACTION RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby authorize the Controller of the City and County of San Francisco to transfer monthly excess revenue over monthly admission operating expenses in the Admission Fund (2S CRF RPD) Index Code 615001 to Project PFAADM, Index Code 615001 on a monthly basis for the fiscal year 2005-06; and, be it FURTHER RESOLVED, That the funds in project PFAADM are to be used to reimburse the Corporation of The Fine Arts Museums for expenses incurred on behalf of the Museums.
	G. Update on the City Budget - DISCUSSION
	H. Current and Future Exhibits - DISCUSSION
	I. Other Informational Items - DISCUSSION
V.	Public Comment Members of the public may address the Board of Trustees on Items within the subject matter jurisdiction of the Fine Arts Museums of San Francisco. Speakers may address the Board for up to three minutes; the President or the Board of Trustees may limit the total comment to thirty minutes.
VI.	Meeting Schedule, Future Events and Current and Future Exhibits (See Appendix D - List of Board and Executive Committee Meetings, Events and Exhibitions) - DISCUSSION
VII.	Adjournment – Diane B. Wilsey, President – ACTION

Public Meeting Requirements Relating to Accessibility

The subsequent information is in compliance with the Americans with Disabilities Act (ADA); the following will be made available upon request: (1) American sign language interpreters; (2) a sound enhancement system; (3) a meeting agenda available in alternative formats; and (4) a reader during the meeting. To arrange for these services, please contact Judy Gough at (415) 750-3669 at least two working days prior to a meeting. A late request will be honored if possible. Minutes of the meeting will be made in alternative formats upon request. Meeting agendas are available on the Fine Arts Museums of San Francisco website, www.thinker.org.

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, those attending public meetings are reminded that others may be sensitive to various chemical based products. Please help the City to accommodate these individuals.

The MUNI's wheelchair-accessible No. 18 line stops in front of the Legion. For access to the Legion from downtown, take MUNI's wheelchair-accessible No. 38 Geary line to 33rd and Clement and connect with the No. 18 line. For more information about MUNI's accessible services, call (415) 923-6142.

There are accessible parking spaces (disabled-designated) available in front of the Legion. Accessible seating for persons with disabilities (including those using wheelchairs) will be available. For Telecommunication Device for the Deaf (TDD), the Museums use the California Relay Service.

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the President may order the removal from the meeting of any person(s) responsible for the ringing or use of cell phones, pagers, or other similar sound-producing electronic devices.

Know Your Rights Under the Sunshine Ordinance

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force:

Adele Destro, Interim Administrator
Sunshine Ordinance Task Force
City Hall, Room 409
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102-4683
Office: (415) 554-7724
Fax: (415) 554-7854
E-mail: sotf@sfgov.org

A free copy of the Sunshine Ordinance can be obtained from Ms. Destro, or by printing Chapter 67 of the
San Francisco Administrative Code on the Internet, http://www.sfgov.org/sunshine/

If you are unable to attend the meeting, you may submit written comments to Judy Gough, Fine Arts Museums of
San Francisco, 233 Post Street, 6^th Floor, San Francisco, CA, 94108. Public documents referred to in the agenda may be inspected at the Administrative Offices of the Fine Arts Museums located at 233 Post Street, 6^th Floor, San Francisco, CA, 94108. Please contact Judy Gough at (415) 750-3669 to make arrangements.

Lobbyist Registration and Reporting Requirements – Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code § 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA, 94102; telephone (415) 581-2300; fax (415) 581-2317; web site: sfgov.org/ethics

[1] By resolution, the Board of Trustees at its April 14, 2005 meeting changed the time of the
meeting to 2 p.m. from 3 p.m.

Meeting Information