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OFFICIAL ANNUAL MEETING NOTICE
Fine Arts Museums of San Francisco
Board of Trustees
Thursday, April 11, 2002
3:00 p.m.
Board Room
California Palace of the Legion of Honor
Lincoln Park
San Francisco, California
AGENDA
ORDER OF BUSINESS
I.
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Calling of the Meeting to Order - Diane B. Wilsey, President
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II.
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Calling of the Roll
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Del M. Anderson
Cheryl L. Bancroft
Alvin H. Baum, Jr.
Alix Phillips Becker
George McNear Bowles
Jamie Bowles
T. Robert Burke
Barbara B. Carleton
Iris S. Chan
Barnaby Conrad III
Marion Moore Cope
Belva Davis, Vice President/Audience Development and Civic Affairs
Dagmar Dolby
Richard P. Essey
Richard H. Finn
Morgan Flagg
Harrison S. Fraker, Jr.
Tamara Fritz
Dr. Rupert Garcia
Calling of the Roll (continued)
Richard N. Goldman
Constance Goodyear
Nancy Hamon
George Hecksher
Jacqueline Hoefer
Beverly James
J. Burgess Jamieson
Ann L. Johnson, M.D.
Stephen L. Johnson
William R. Kimball
Diane B. Lloyd-Butler, Vice President/Marketing and Communications
Nancy McBean
Nion McEvoy
J. Alec Merriam, Vice President
Lorna F. Meyer
Josie Mooney
Robert P. Morrow III, Vice President/Finance
Joy Ou
Marianne H. Peterson
Shelagh Rohlen, Vice President/Annual Support
George B. Saxe
Randolph R. Scott
Burl A. Toler, Sr.
Vivian Fei Tsen
Carlos Pedro Villa
Lonna Wais
Margaret Wetzel
Nancy Willis
Diane B. Wilsey, President
David Winton
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Ex-Officio Trustee Members
Mayor Willie L. Brown, Jr.
Gordon Chin, President/Recreation and Park Commission
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Absences to be Excused
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There will be an opportunity for public comment on each agenda item.
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III.
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Report of the Nominating Committee - Nion McEvoy, Chair
A. Consideration and Possible Action to Elect the Following New Trustees to the Board of Trustees for an Initial Three Year Term
Arlene Ackerman
John A. Friede
Michael H. Podell
Louise H. Renne
B. Consideration and Possible Action to Elect the Following Honorary
Trustees
Kathan Brown
Wayne Thiebaud
Phyllis C. Wattis
C. Welcome New Trustees
D. Consideration and Possible Action to Re-elect the Following Trustees to a Second Three Year Term
Cheryl H. Bancroft
T. Robert Burke
George Hecksher
Robert P. Morrow III
Shelagh Rohlen
George Saxe
Vivian Fei Tsen
E. Consideration and Possible Action to Re-elect the Following Trustees to a Third Three Year Term
Barbara B. Carleton
Mara Fritz
Beverly James
Ann L. Johnson, M.D.
Stephen L. Johnson
Nancy McBean
J. Alec Merriam
Burl Toler, Sr.
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Action
Action
Discussion
Action
Action
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F. Consideration and Possible Action to Elect the Following
Vice Presidents to a Term of One Year1
Belva Davis, Vice President of Civic Affairs and Audience Development
Diane B. Lloyd-Butler, Vice President of Marketing and Communications
J. Alec Merriam, Vice President
Shelagh Rohlen, Vice President of Annual Support
G. Consideration and Possible Action to Elect the Following FAMSF Executive Committee Members to a Term of One Year
Alvin H. Baum, Jr.
Richard P. Essey
George Hecksher
Nion McEvoy
Robert P. Morrow III
Marianne Peterson
Randolph R. Scott
Lonna Wais
H. Consideration and Possible Action to Accept the Resignations of
I. Consideration and Possible Action to Adopt a Resolution Setting the Number of Trustee Positions
WHEREAS, The San Francisco Charter, Section 5.105, provides for a variable number of Trustees; and
WHEREAS, The Charter sets the number of Trustees at no more than sixty-two, with the exact number to be set by the Board of Trustees from time to time; now, therefore, be it
RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby set the number of Trustees at fifty-three until such number is changed by this Board.
J. Report on Change in Procedure for Election to Trustee Emeritus Status
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Action
Action
Action
Action
Discussion
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IV.
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Closed Session for Conference with Legal Counsel for Existing Litigation
(See Appendix A - Complaint Filed on February 5, 2002 by People for a
New de Young with The Superior Court of the State of California, County of San Francisco, Case Number CPF-02-500598)
A. Public Comment on All Matters Pertaining to the Closed Session
B. Vote on Whether to Hold Closed Session to Confer with Legal Counsel
C. Closed Session Pursuant to Government Code Section 54956.9 and
San Francisco Administrative Code Section 67.10(d)
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
1. People for a New de Young vs. the City and County of
San Francisco, the City and County of San Francisco Board of Supervisors, San Francisco Planning Department, San Francisco Planning Commission, San Francisco Park and Recreation Department, San Francisco Park and Recreation Commission, Golden Gate Park Concourse Authority, Corporation of The Fine Arts Museums, a Corporation, Fine Arts Museums of
San Francisco, and Does 1 through 20 (Case Number CPF-02-500598)
D. Reconvene in Open Session
1. Possible Report on Action Taken in Closed Session
2. Vote to Elect Whether to Disclose Any or All Discussions Held
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Discussion
Action
Discussion
Action
Action
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V.
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Report of the President - Diane B. Wilsey
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Discussion
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A. Consideration and Possible Action to Approve the Minutes of the
March 14, 2002 Meeting of the Executive Committee of the Board
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Action
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B. Consideration and Possible Action to Adopt a Resolution to Approve the Report of the Acquisitions Committee of The Fine Arts Museums Foundation of March 28, 2002; Including Accepting the Works of Art Acquired through Purchase, Donation, and Bequest as Gifts from
The Fine Arts Museums Foundation; Approving the Resolution Waiving Second Step Deaccessioning for the Coins and Medals Presented on March 28, 2002; Approving the Works of Art Recommended for Second Step Deaccessioning; and Approving the Disposal of Three Unsolicited, Abandoned Objects - J. Alec Merriam, Chair and Vice President (See Appendix C - Report of the Acquisitions Committee of The Fine Arts Museums Foundation of March 28, 2002)
1. Purchases
2. Gifts Offered to the Museums
3. Bequests Offered to the Museums
4. Resolution Waiving Second Step Deaccessioning for the Coins and Medals Presented for Deaccessioning on March 28, 2002
5. Deaccessioning - Step 2
6. Disposal of Three Unsolicited, Abandoned Objects
7. Purchases Reported for the Record
RESOLVED, That the Board of Trustees of the Fine Arts Museums of
San Francisco does hereby approve the appended March 28, 2002 Report of the Acquisitions Committee of The Fine Arts Museums Foundation including the works of art acquired through purchase, donation, and bequest as gifts from
The Fine Arts Museums Foundation; the resolution waiving second step deaccessioning for the coins and medals presented on March 28, 2002; the works of art recommended for second step deaccessioning; and the disposal of three unsolicited, abandoned objects.
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Action
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C. Consideration and Possible Action to Adopt a Resolution Designating the Initial and Future Distributions from the Cornelia Myers Cogsdell 1998 Trust to the New de Young Fund of The Fine Arts Museums Foundation
WHEREAS, The building of a New de Young Museum in Golden Gate
Park is the highest institutional priority for the Board of Trustees of the Fine Arts Museums of San Francisco; and
WHEREAS, In February 2001, the Museums were informed by Barbara Prebilich, Successor Trustee of the Cornelia Myers Cogsdell 1998 Trust, that Cornelia Myers Cogsdell had named the Fine Arts Museums of
San Francisco located in Golden Gate Park, San Francisco, California, for the Asian art section, as a beneficiary; and
WHEREAS, On March 28, 2002, an initial distribution in the amount of $25,000 was received from the Trust; and
WHEREAS, Additional distributions from the Cornelia Myers Cogsdell 1998 Trust will be received in the future; and
WHEREAS, The Director of Museums has recommended, with the concurrence of the Successor Trustee of the Cornelia Myers Cogsdell 1998 Trust, that the $25,000 initial distribution from the Cornelia Myers Cogsdell 1998 Trust and any future distributions be designated for the New de Young Fund of The Fine Arts Museums Foundation for the New de Young facilities relating to Asian art; now, therefore, be it
RESOLVED, That the Board of Trustees of the Fine Arts Museums of
San Francisco does hereby designate the initial distribution of $25,000 from the Cornelia Myers Cogsdell 1998 Trust and any additional distributions to
the New de Young Fund of The Fine Arts Museums Foundation for the New de Young facilities relating to Asian art; and be it
FURTHER RESOLVED, That the Board of Trustees recognizes the extraordinary generosity of Cornelia Myers Cogsdell with profound appreciation.
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Action
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D. Report on Recent Developments Regarding the Plans to Build the New de Young Museum in Golden Gate Park
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Discussion
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E. Other Informational Items
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Discussion
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VI.
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Director’s Report - Harry S. Parker III
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Discussion
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A. Consideration and Possible Action to Approve a Loan Request (See Appendix D- Loan Request)
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Action
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B. Consideration and Possible Action to Adopt a Resolution Acknowledging Funding Expended by the Corporation of The Fine Arts Museums During the Period October 1 through December 31, 2001
WHEREAS, The Corporation of The Fine Arts Museums is a 501(c)(3)
not-for-profit corporation that exists to support the activities of the Fine Arts Museums of San Francisco and to serve as the developer of the New de Young
Museum; now, therefore, be it
RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby acknowledge with gratitude funding in the amount of $3,462,149 expended by the Corporation of The Fine Arts Museums for operations and $2,871,097 for the New de Young Museum in Golden Gate Park during the period October 1 through December 31, 2001.
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Action
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C. Consideration and Possible Action to Adopt a Resolution Acknowledging Bequests Received by the Fine Arts Museums of
San Francisco for the Period October 1 through December 31, 2001
RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby acknowledge with gratitude the following bequests received during the period October 1 through December 31, 2001:
Estate of Arthur Foulds, $2,018.49
Samuel Untermyer Charitable Remainder Unitrust, $52,168.35
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Action
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D. Consideration and Possible Action to Adopt a Resolution Consenting to the Amendment of the Bylaws of the Corporation of The Fine Arts Museums to Provide for a Variable Number of Trustees Serving on the Executive Committee of the Corporation of The Fine Arts Museums
WHEREAS, The composition of the Executive Committee of the Corporation of The Fine Arts Museums (COFAM) is set at fifteen Trustees as stipulated in Article IV, Section 12, c., of the Bylaws of the Corporation of The Fine Arts Museums; and
WHEREAS, At its April 11, 2002 meeting, the COFAM Board of Trustees may vote to elect additional Trustees to serve on the Executive Committee such that the total number of Trustees serving on the Executive Committee may be greater than fifteen; and
WHEREAS, The Bylaws may only be amended with the approval of the COFAM Board of Trustees and the written consent of the Board of Trustees of the Fine Arts Museums of San Francisco; now, therefore, be it
RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby give its written consent to amend Article IV, Section 12, c., of the COFAM Bylaws as follows:
(c) EXECUTIVE COMMITTEE.2
(1) Composition. This Corporation shall have an Executive Committee composed of at least fifteen Trustees, the exact number to be set by the Corporation’s Board of Trustees from time to time. The President and each Vice President of this Corporation and the members of the Executive Committee of the Fine Arts Museums of San Francisco shall be members of the Committee. Other members shall be elected annually by this Corporation’s Board of Trustees.
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Action
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E. Announcement of the 2000-01 McNeil Volunteer Recognition Award
1. Announcement of the Two Recipients of the 2000-01 McNeil
3. Consideration and Possible Action to Adopt Two Resolutions Honoring Each of the Recipients of the 2000-01 McNeil Volunteer Recognition Award (Resolutions to be Distributed at Meeting)
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Discussion
Discussion
Action
Action
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F. Report on the Development of a Memorandum of Understanding and Affiliation Between the Museum Victoria (Melbourne, Australia) and the Fine Arts Museums of San Francisco
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Discussion
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G. Report on Discussions Between the San Francisco Symphony and the Fine Arts Museums of San Francisco Regarding the Use of the Guarnerius Violin
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Discussion
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H. Update on the City Budget
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Discussion
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I. Current and Future Exhibits
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Discussion
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J. Other Informational Items
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Discussion
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VII.
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Public Comment
Members of the public may address the Board of Trustees on items not on the agenda that are within the subject matter jurisdiction of the Fine Arts Museums of San Francisco. Speakers may address the Board for up to three minutes; the President or the Board of Trustees may limit the total comment to thirty minutes.
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VIII.
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Meeting Schedule, Future Events and Current and Future Exhibits (See Appendix E- List of Board and Executive Committee Meetings, Events and Exhibitions)
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Discussion
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IX.
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Adjournment - Diane B. Wilsey, President
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Action
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Public Meeting Requirements Relating to Accessibility
The subsequent information is in compliance with the Americans with Disabilities Act (ADA); the following will be made available upon request: (1) American sign language interpreters; (2) a sound enhancement system; (3) a meeting agenda available in alternative formats; and (4) a reader during the meeting. To arrange for these services, please contact Judy Gough at (415) 750-3669 at least two working days prior to a meeting. A late request will be honored if possible. Minutes of the meeting will be made in alternative formats upon request. Meeting agendas are available on the Fine Arts Museums of San Francisco website, www.thinker.org.
In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, those attending public meetings are reminded that others may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
The MUNI’s wheelchair-accessible No. 18 line stops in front of the Legion. For access to the Legion from downtown, take MUNI’s wheelchair-accessible No. 38 Geary line to 33rd and Clement and connect with the No. 18 line. For more information about MUNI’s accessible services, call (415) 923-6142.
There are accessible parking spaces (disabled-designated) available in front of the Legion. Accessible seating for persons with disabilities (including those using wheelchairs) will be available. For Telecommunication Device for the Deaf (TDD), the Museums use the California Relay Service.
The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the President may order the removal from the meeting of any person(s) responsible for the ringing or use of cell phones, pagers, or other similar sound-producing electronic devices.
Know Your Rights Under the Sunshine Ordinance
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations
are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force:
Donna Hall, Administrator
Sunshine Ordinance Task Force
City Hall, Room 409
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102-4683
Office: (415) 554-7724
Fax: (415) 554-7854
E-mail: Donna_Hall@ci.sf.ca.us
Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco
Public Library and on the City’s website at www.ci.sf.ca.us/bdsupvrs/sunshine.
If you are unable to attend the meeting, you may submit written comments to Judy Gough, Fine Arts Museums of San Francisco, 233 Post Street, 6th Floor, San Francisco, CA, 94108. Public documents referred to in the agenda may be inspected at the Administrative Offices of the Fine Arts Museums located at 233 Post Street, 6th Floor, San Francisco, CA, 94108. Please contact Judy Gough at (415) 750-3669 to make arrangements.
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1 President Diane B. Wilsey was elected to a three year term as President on April 12, 2001.
2 Additional language in bold type.
