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I.
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Calling of the Meeting to Order – Diane B. Wilsey, President
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A meeting of the Board of Trustees of the Fine Arts Museums of San Francisco was held on Thursday, June 26, 2003, in the Board Room of the California Palace of the Legion of Honor, Lincoln Park, San Francisco. A quorum was present that being one-third of the number of Trustees in office. The meeting was called to order at 3:10 p.m.
President Wilsey presided; Mrs. Gough acted as Secretary.
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II.
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Calling of the Roll
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The following Trustees were present:
Del M. Anderson
Cheryl H. Bancroft
Alvin H. Baum, Jr.
Marion Moore Cope
Molly Murphy Crowley
Richard P. Essey
Morgan Flagg
Karen B. Francois
Dr. Rupert Garcia
Nancy B. Hamon
Stephen L. Johnson
William R. Kimball
Diane B. Lloyd-Butler, Vice President/Marketing and Communications
Nion McEvoy
Lorna F. Meyer
Robert P. Morrow III
Marianne H. Peterson
Michael H. Podell
Jeanne Robertson
George Saxe
Trevor Traina
Lonna Wais
Diane B. Wilsey, President
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On motion, duly seconded and carried unanimously, the following Trustees were excused:
Arlene Ackerman
Constance Goodyear Baron
Shelby W. Bonnie
T. Robert Burke
Barbara B. Carleton
Iris S. Chan
Barnaby Conrad III
Richard H. Finn
Harrison S. Fraker, Jr.
John A. Friede
Richard N. Goldman
George Hecksher
Jacqueline Hoefer
Beverly James
Nancy McBean
J. Alec Merriam, Vice President
Josie Mooney
Joy Ou
Louise H. Renne
Shelagh Rohlen, Vice President/Annual Support
Randolph R. Scott, Vice President/Audience Development and Civic Affairs
Burl A. Toler, Sr.
Vivian Fei Tsen
Carlos Villa
Nancy Willis
David Winton
The following ex-officio Trustees were unable to be present:
Mayor Willie L. Brown, Jr.
John Murray, President, Recreation and Park Commission
Other Trustees in attendance were:
William Fries II
Richard W. Goss II
Steven MacGregor Read
Paul Violich, Vice President/Finance
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III.
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Report of the President – Diane B. Wilsey
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A.Welcome New Trustees Molly Murphy Crowley and Jeanne P. Robertson
President Wilsey introduced Molly Murphy Crowley and Jeanne P. Robertson, who were attending their first meeting as new Trustees. They were welcomed by the Board of Trustees with a round of applause.
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B.Consideration and Possible Action to Approve the Minutes of the April 10, 2003 Meeting of the Board of Trustees
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B.Consideration and Possible Action to Adopt a Resolution Honoring
Trustee Nancy B. Hamon for Her Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Hamon Education Tower of the New de Young Museum
President Wilsey noted that a luncheon honoring Trustee Nancy B. Hamon for her generosity in support of the New de Young Museum in Golden Gate Park preceded today’s Board meeting. In recognition of Mrs. Hamon’s extraordinary gift, it is proposed that the Hamon Education Tower of the New de Young Museum be named in her honor. President Wilsey read the following resolution honoring Mrs. Hamon:
WHEREAS, Nancy B. Hamon has a long and impressive history as a patron of the arts; and
WHEREAS, Mrs. Hamon and her late husband, legendary oilman Jake Hamon, have always had a great affection for San Francisco, where they spent summers for several decades before establishing a second home in the City by the Bay; and
WHEREAS, She has long enjoyed a special friendship with Willie L. Brown, Jr., Mayor of San Francisco and a fellow Texan; and
WHEREAS, Mrs. Hamon’s friendship with Museum benefactors Alfred S. and Diane B. Wilsey is long-standing; and
WHEREAS, Mrs. Hamon worked closely with Harry S. Parker III, Director of Museums, in building the Dallas Museum of Art, and has sustained her philanthropic support to the Fine Arts Museums of San Francisco over the years; and
WHEREAS, The City of San Francisco has benefited significantly from her largesse in support of Grace Cathedral, the Asian Art Museum, California Pacific Medical Center, and the San Francisco Public Library; and
WHEREAS, Trustee Hamon, who was elected to the Board of Trustees of the Fine Arts Museums of San Francisco on April 10, 1997, gave a $1 million gift for the renovation of the California Palace of the Legion of Honor in the early 1990s and is a $10 million donor to the New de Young Museum in Golden Gate Park; now, therefore, be it
RESOLVED, That in recognition of her extraordinary generosity in support of the New de Young Museum, the Board of Trustees of the Fine Arts Museums of San Francisco, in accordance with the Museums’ donor recognition policy, does hereby name the Hamon Education Tower of the New de Young Museum in Golden Gate Park in honor of Nancy B. Hamon; and, be it
FURTHER RESOLVED, That the Board of Trustees expresses its lasting gratitude to Nancy B. Hamon for her support of the New de Young Museum, which will enhance the quality of life in San Francisco and the cultural opportunities presented to the citizens and students of San Francisco and the Bay Area for generations to come.
On motion, duly seconded, there was no discussion among the Trustees. There
was no public testimony. The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1437. The Board of Trustees acknowledged Trustee
Nancy B. Hamon with a heartfelt round of applause.
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D.Consideration and Possible Action to Approve the Report of the Acquisitions Committee of The Fine Arts Museums Foundation of June 4, 2003 Including Accepting the Works of Art Acquired through Purchase, Donation, and Bequest as Gifts to the Fine Arts Museums of San Francisco; Approving the Conditions Associated with the Promised Gift of a Collection of American Abstract Art; and Approving the Works of Art Recommended for First and Second Step Deaccessioning – J. Alec Merriam, Chair, Acquisitions Committee of The Fine Arts Museums Foundation
1.Purchases – Acceptances of Gifts of Works of Art from The Fine Arts Museums Foundation
In the absence of Chair Merriam, Mr. Parker provided the report of the June 4, 2003 Acquisitions Committee. He reported that the Acquisitions Committee recommended the purchase of a major, ancient African sculpture, Standing hermaphrodite figure, Dogon, Mali, which is carbon dated to the 13th century. At the time of the June 4th, meeting, the Acquisitions Committee recommended approval of the sculpture subject to the identification of funding sources as approved by the President of the Board of Trustees, the Chair of the Acquisitions Committee, and the Director of Museums. Subsequent to the meeting, the Wattis family made a commitment to fund one-half of the purchase price of this acquisition, matched with unrestricted acquisition funds designated for the purchase of major acquisitions. This rare work of art is being acquired in memory of the late Phyllis C. Wattis for the New de Young Museum. Standing hermaphrodite figure will be on view at the next meeting of the Board of Trustees on October 9, 2003. The sculpture is listed as Item 1 on page 1 of Appendix I of these minutes.
In addition, three works of art for the Prints and Drawings Department, listed as Items 2 through 4 on page 1 of Appendix I of these minutes, were also recommended for purchase. A motion was made and seconded to approve and accept the purchases listed as Items 1 through 4 on page 1 of Appendix I of these minutes as gifts to the Museums offered by The Fine Arts Museums Foundation. There was no discussion among Trustees. There was no public testimony. The Board of Trustees voted unanimously to approve and accept these purchases.
2.Gifts Offered to the Museums
A motion was made and seconded to approve and accept the gifts offered to the Museums. There was no discussion among Trustees. There was no public testimony. The Board of Trustees voted unanimously to approve and accept the gifts offered to the Museums by The Fine Arts Museums Foundation, listed on pages 2 through 5 of Appendix I of these minutes.
3.Bequest of Five Paintings Offered to the Museums
In May 2002, the Museums were notified that the de Young Museum had been named as a beneficiary to receive five major paintings: At Five in the Afternoon, 1950, by Robert Motherwell; Untitled, 1948, by Mark Rothko; and Berkeley #3, 1954, Miller #22, 1951, and Untitled (Abstract), 1951, by Richard Diebenkorn. At the request of Mr. Parker, Daniell Cornell, Associate Curator of American Art, presented the paintings on view at
the meeting. The five paintings, which are significant works of post-World War II American abstract expressionism and important additions to the Museums’ permanent American art collection, will transform the American Art galleries in the New de Young Museum. The Board of Trustees expressed sincere appreciation to the decedent for this extraordinarily generous bequest. A motion was made and seconded to approve and accept the bequest of five paintings. There was no discussion among Trustees. There was no public testimony. The Board of Trustees voted unanimously to accept the bequest of five paintings offered to the Museums by The Fine Arts Museums Foundation, listed on page 6 of Appendix I of these minutes.
4.Conditions Associated with the Promised Gift of a Collection of American Abstract Art Mr. Parker reported that the Acquisitions Committee recommended approval of the conditions associated with the promised gift of a significant Collection of American Abstract Art paintings and drawings, principally of the 1930’s and 1940’s, and related documentary materials. With the planned opening of the New de Young Museum in Summer 2005, the donors felt it was timely to now formalize their intentions. A motion was made and seconded to approve and accept the conditions associated with the promised gift of a Collection of American Abstract Art. There was no discussion among Trustees. There was no public testimony. The Board of Trustees voted unanimously to approve the conditions associated with the promised gift of a Collection of American Abstract Art listed on page 7 of Appendix I of these minutes.
5.First and Second Step Deaccessioning
A motion to approve first and second step deaccessioning was made and seconded for the works of art listed on page 8 of Appendix I of these minutes as follows: a) American Art, first step, 15 paintings and 15 decorative arts objects; b) American Art, second step, 16 paintings and 8 paintings. There was no discussion among Trustees. There was no public testimony. The Board of Trustees voted unanimously to approve first and second step deaccessioning for the works of art listed on page 8 of Appendix I of these minutes.
6.Purchases Reported for the Record
These objects are listed on pages 9 through 11 of Appendix I of these minutes.
Mr. Parker introduced the following resolution:
RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby approve the appended June 4, 2003 Report of the Acquisitions Committee of The Fine Arts Museums Foundation including approval of the works of art acquired through purchase, donation, and bequest as gifts from The Fine Arts Museums Foundation; approval of the conditions associated with the promised gift of a Collection of American Abstract Art; and approval of the works of art recommended for first and second step deaccessioning.
On motion, duly seconded, there was no discussion among the Trustees. There was no public testimony. The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1438.
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E.Report on Recent Developments Regarding the Plans to Build the New de Young Museum in Golden Gate Park
1.Status Report on the Concourse Authority Underground Parking Facility
The certification hearing before the San Francisco Planning Commission of the Draft Environmental Impact Report (DEIR) for the Concourse Authority underground garage has been scheduled for July 17, 2003. Carolyn Macmillan, Deputy Director of Marketing and Communications, advised that the publication of the comments and responses to the DEIR document is expected in the next several days. Should the Planning Commission vote to certify the DEIR on July 17th, it is possible that opponents of the Concourse Authority underground garage project will appeal the decision to the Board of Supervisors. The last meeting of the Board of Supervisors before its summer recess is August 26, 2003.
Mr. Parker emphasized the critical importance of the underground garage to the opening of the New de Young Museum in Summer 2005. Construction of the underground garage pod in front of the New de Young Museum would need to begin this Fall in order for it to be completed in time for the New de Young Museum opening. President Wilsey further noted that the landscaping in front of the New de Young Museum is dependent upon the completion of the underground garage.
2.Consideration and Possible Action to Approve a Resolution Authorizing the Director of the Museums to Develop and Negotiate Documents Granting Certain Easements, Licenses or Other Property Rights Which May Be Necessary to Facilitate the Construction, Operation and Location of a Parking Facility Under the Golden Gate Park Music Concourse Because Such Parking Facility May Encroach on Property Under the Jurisdiction of the Fine Arts Museums of San Francisco, Subject to Further Review and Approval by the Fine Arts Museums of San Francisco Executive Committee
Mr. Parker advised that one of the two rectangular pods of the underground parking facility is located under the front lawn of the de Young Museum on Teagarden Drive, and not under the Concourse bowl. A Memorandum of Understanding between the Fine Arts Museums and the Recreation and Park Department defines this space as being under the jurisdiction of the Museums. Consequently, the Museums will be asked to approve documents granting certain easements, licenses, or other property rights which may be necessary to facility the construction, operation and location of a parking facility under the Golden Gate Park Music Concourse. It is expected that these documents will require execution before the next Board of Trustees meeting on October 9, 2003. In order to avoid any delay with the underground garage project, Mr. Parker introduced the following resolution delegating authority to the Director of Museums to develop and negotiate the necessary documents, subject to the further review and approval of the Executive Committee of the Board of Trustees at its September 11, 2003 meeting:
WHEREAS, The voters of the City and County of San Francisco approved an initiative ordinance, known as Proposition J on June 2, 1998, called the “Golden Gate Park Revitalization Act of 1998” (S.F. Administrative Code Appendix 41) (the “Act”) authorizing, among other things, the construction of a parking facility containing approximately 800 parking spaces, associated entrances/exits, and related improvements under the Music Concourse area of Golden Gate Park (the “Garage Project”); and
WHEREAS, The Act authorized the Golden Gate Park Concourse Authority (the “GGPCA”) to construct and operate the Garage Project; and
WHEREAS, The GGPCA anticipates that the Garage Project will be located on properties under the jurisdiction of the GGPCA and the Recreation and Park Commission, and that a portion of the Garage Project may encroach on property under the jurisdiction of the Fine Arts Museums of San Francisco (“FAMSF”); and,
WHEREAS, To facilitate completion of the Garage Project, the GGPCA and FAMSF anticipate that it will be necessary to enter into an easement agreement (“Easement Agreement”), granting certain easements, licenses or other property rights relating to the construction and operation of the Garage Project, and the permanent encroachment of any portions of the Garage Project, if any, located on property under the jurisdiction of FAMSF; and
WHEREAS, the Garage Project is undergoing environmental review as required by the California Environmental Quality Act (“CEQA”), and thus the Garage Project itself may
undergo modifications as a result of the environmental review and, prior to any approval of
the Garage Project, all decision-makers must consider the environmental effects of the Garage Project; and
WHEREAS, FAMSF desires to authorize the Director of Museums to negotiate a form of Easement Agreement and any related documents with the GGPCA, as described herein, and any additions, amendments, and/or modifications thereto (“Easement Documents”), to be approved as to form by the City Attorney; and
WHEREAS, The Easement Documents will be subject to: further review and approval by the FAMSF Executive Committee; completion of all required environmental review and approvals pursuant to the San Francisco General Plan, Section 101.1 of the Planning Code, and the California Environmental Quality Act (CEQA); and any other governmental and/or private approvals necessary for the Easement Documents; now, therefore, be it
RESOLved, That the Director of the Museums is hereby authorized to develop and negotiate all Easement Documents, subject to the review and approvals as specified herein, to facilitate the construction, operation and location of the Garage Project.
On motion, duly seconded, there was no discussion among the Trustees. There was no public testimony. The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1439.
3.Report on the New de Young “Topping Off” Celebration, “Ready, Set, Grow!”, on October 18, 2003
President Wilsey advised that a “Topping Off” public celebration for the New de Young Museum is planned for Saturday, October 18, 2003, from noon to 4 p.m., at the Music Concourse and Bandshell in Golden Gate Park. Planned activities for “Ready, Set, Grow!” are described in the attachment to these minutes, which was distributed at the meeting. Additional information regarding the October 18th celebration will be presented at the next meeting of the Board of Trustees on October 9, 2003. President Wilsey encouraged Trustees to visit the New de Young site. The construction project is moving forward on schedule, and the results are impressive.
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F.Consideration and Possible Action to Adopt a Resolution Setting the Dates of the 2004 Board of Trustees Meetings
President Wilsey presented the following resolution:
RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby set the following dates, times, and locations for its 2004 regular meetings:
Date, Time, Location
Thursday, January 22, 2004, 3 p.m.Board Room, Legion of Honor
Thursday, April 8, 2004, 3 p.m.Board Room, Legion of Honor
Thursday, June 10, 2004, 3 p.m.Board Room, Legion of Honor
Thursday, October 14, 2004, 3 p.m.Board Room, Legion of Honor
On motion, duly seconded, there was no discussion among the Trustees. There was no public testimony. The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1440.
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IV.
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Director’s Report – Harry S. Parker III
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A.Consideration and Possible Action to Approve Loan Requests
Mr. Parker presented the following loan requests:
1.Exhibition Loan Requests
Mr. Parker discussed the exhibition loans of The Adoration of the Shepherds by Joachim Anthonis Wtewael and The Meeting of Saint Francis and Saint Dominic by Fra Angelico, pointing out that these paintings are important assets of the Museums. Particularly with regard to the Fra Angelico, the Board of Trustees was assured that the Metropolitan Museum of Art will be most attentive to and responsible for the care of this painting during the term of the loan.
a.From:Vassar College, Poughkeepsie, NY
1.For: Time and Transformation in 17th Century Dutch Art
France Lehman Loeb Art Center, Vassar College, Poughkeepsie, NY: 4/8/05 – 6/19/05
Two additional venues: To be determined
Joachim Anthonis Wtewael (Dutch, 1566-1638)
The Adoration of the Shepherds, circa 1598-1599
Oil on canvas, 43 1/8 x 55 1/8 (109.5 x 140 cm)
1999.130
Fine Arts Museums of San Francisco, Museum Purchase, European Art Trust Fund, the Roscoe and Margaret Oakes Income Fund, and by exchange from the Mildred Anna Williams Collection
Stipulations:The painting will be accompanied by a FAMSF courier to and from Poughkeepsie, New York. All related expenses will be paid by the requesting organization.
b.From:The Metropolitan Museum of Art, New York, NY
For:Fra Angelico
Metropolitan Museum of Art, New York, NY:
10/24/05 – 1/30/06
Fra Angelico (Italian, 1400-1455)
The Meeting of Saint Francis and Saint Dominic, circa 1430
61.44.7
Tempera on poplar wood panel, 10 ¼ x 10 ½ (26 x 26.7 cm)
Fine Arts Museums of San Francisco, Gift of Samuel H.Kress Foundation
Stipulations:The painting will be accompanied by a FAMSF courier to New York City and return. All related expenses will be paid by the requesting organization.
2.Long-Term Loan Request from the California Capitol Historic Preservation Society with Option to Renew for Four of the Piazzoni Mural Panels
Mr. Parker explained that this loan request pertains to four of the fourteen Piazzoni murals removed from the Old Main Library. In December 1999, the Museums agreed to accept the Old Main Library murals with the understanding that ten of the earlier murals would be installed in the FAMily Room of the New de Young Museum. Display of the four later murals, described below, was not required. The California Capital Historic Preservation Society has expressed interest in displaying the four Piazzoni murals in the Treasurer’s Building in Sacramento. This loan is for a period of five years with the option to renew.
From:California Capitol Historic Preservation Society, Sacramento, CA, for Display in the Treasurer’s Building
For:Long-term loan 2003-2008 subject to renewal
a.Gottardo F. P. Piazzoni (American, 1872-1945)
The Mountain, ca. 1945
Oil on canvas (originally attached to plaster over travertine)
144 x 79 5/8 in.
1999.196.3
Fine Arts Museums of San Francisco, Transfer from the San Francisco Art Commission and the Asian Art Museum through the Joint Committee to Site the Piazzoni Murals
b.Gottardo F. P. Piazzoni (American, 1872-1945)
The Forest, ca. 1945
Oil on canvas (originally attached to plaster over travertine)
144 x 79 5/8 in.
1999.196.4
Fine Arts Museums of San Francisco, Transfer from the
San Francisco Art Commission and the Asian Art Museum through the Joint Committee to Site the Piazzoni Murals
c.Gottardo F. P. Piazzoni (American, 1872-1945)
Night, ca. 1945
Oil on canvas (originally attached to plaster over travertine)
144 x 79 5/8 in.
1999.196.5
Fine Arts Museums of San Francisco, Transfer from the San Francisco Art Commission and the Asian Art Museum through the Joint Committee to Site the Piazzoni Murals
d.Gottardo F. P. Piazzoni (American, 1872-1945)
Dawn, ca. 1945
Oil on canvas (originally attached to plaster over travertine)
144 x 79 5/8 in.
1999.196.6
Fine Arts Museums of San Francisco, Transfer from the San Francisco Art Commission and the Asian Art Museum through the Joint Committee to Site the Piazzoni Murals
Stipulations: The paintings will be accompanied by a FAMSF courier to and from Sacramento, CA, and FAMSF conservator to supervise “framing installation”. All related expenses will be paid by the requesting organization.
3.Long-Term Loan Renewal Request from the University of California at Berkeley
While the de Young Museum is closed for construction, works from the permanent collection have been loaned to local art museums. Mr. Parker noted that the following long-term loan renewal request from the University of California at Berkeley is subject to recall at any time if required for New de Young Museum conservation and/or photography purposes.
From:University of California at Berkeley, CA
For:Long-term loan renewal of three paintings through 8/30/04
Berkeley Art Museum
a.Albert Bierstadt (American, 1830-1902)
Niagra Falls, 1869
Oil on canvas, 14 ¼ x 19 ¼ (36.2 x 48.9 cm)
1979.7.13
Fine Arts Museums of San Francisco, Gift of Mr. and Mrs. John D. Rockefeller 3rd
b.Martin Johnson Heade (American, 1819–1904)
Orchid and Hummingbird, ca. 1885
Oil on canvas, 15 1/8 x 20 ¼ (38.4 x 51.4 cm)
1979.7.49
Fine Arts Museums of San Francisco, Gift of Mr. and Mrs. John D. Rockefeller 3rd
c.Thomas Doughty (American, 1793-1856)
Lake of the Mountains, 1829
Oil on canvas, 35 7/8 x 50 (91.1 x 127 cm)
1991.79
Fine Arts Museums of San Francisco, Museum purchase, Martha Faull Lane Bequest Fund and the Roscoe and Margaret Oakes Income Fund
Stipulations:The paintings will be accompanied by a FAMSF courier to and from Berkeley and are subject to recall at any time for New de Young Museum conservation/photography. All related expenses will be paid by the requesting organization
A motion was made and seconded to approve the loan requests noted above. There was no discussion among Trustees or members of the public. The Board of Trustees voted unanimously to approve the loans subject to the conditions stated.
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B.Presentation on the Planning for the New de Young Museum Education Facilities – Sheila Pressley, Acting Director of Education
Mr. Parker introduced Sheila Pressley, Acting Director of Education, who reported on planning for the education facilities in the New de Young Museum. Ms. Pressley
stressed the New de Young Museums’ commitment to education and access. Her
presentation focused on the Hamon Education Tower, the auditorium, the children’s
gallery, and an innovative, interactive exhibition called “Collection Icons.” Ms. Pressley
distributed the appended education facilities material. The following highlights her
presentation:
Education program space will double in the New de Young Museum; education spaces are located in admission free zones.
The Hamon Education Tower is accessible to the public. Visitors, teachers and scholars can take advantage of the American Art and Africa, Oceania and America study centers, and the Resource Center for Education. The Docent Center is also housed in the Hamon Education Tower. In September 2003, a new training class will commence with over 100 docents participating in a three-year training program, integrating western and non-western training. Newly trained docents will be knowledgeable about all of the Museums’ collections. There are four New de Young classrooms equipped with sound and projection, sinks, and storage space, to accommodate the increasingly popular art studio workshops program. The classrooms will also be used for after school and weekend art workshops, workshops for educators, evening adult classes, slide lectures, advanced placement art history for high school students, the “Poets in the Galleries” program, Museum Ambassador training sessions, and artist discussions.
In an effort to make the de Young’s collections as meaningful to school age children as possible, curriculum guides are being rewritten and tailored to complement each grade level. These guides will give teachers specific instructions for incorporating the de Young collections into their state-mandated social science and fine arts curricula.
The auditorium will be a state-of-the-art theater that can accommodate an audience of 300. Symposia, lectures, musical presentations, college classes, children’s theater, and numerous other programs will be offered in this space.
The children’s gallery located on the ground level serves four primary functions:
1) greeting and orienting school groups; 2) holding the Artists’ Studio Program, involving local artists selected to do a residency at the de Young, including the creation of artwork while visitors observe and interact with them; 3) providing space for family days and family receptions, Saturday “Doing and Viewing” classes; and exhibitions of student art work; and 4) housing an interactive exhibition, “Collections Icons”.
Collections Icons consists of five multimedia kiosks introducing young visitors to different aspects of how to view art. Each kiosk will focus on information about five signature works from the Museums’ collections. Each kiosk includes tactile elements, graphics, and a 4-6 ft. high, full-color cutout reproduction of the work of art. As a child, or any visitor, walks into and behind the cutouts, they will discover a large plasma screen displaying a multi-media presentation. The kiosk walls are hinged to fold and cover the plasma screens to create more space for large group activities and art displays.
In closing, Ms. Pressley encouraged Trustees to view a demonstration of a segment of the Maya Stella kiosk presentation at the conclusion of the meeting. She introduced Bob Conway, Director of Without Walls, who assisted in the development of the multimedia kiosks. Without Walls specializes in multimedia displays for museums. Ms. Pressley was thanked for her presentation with a round of applause.
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C.Consideration and Possible Action to Adopt a Resolution Increasing
Certain Facility Rental Fees
Mr. Parker advised that the last revision of facility rental fees occurred in September 2001 when de Young Museum rental rates were deleted due to its closure during the period of construction, and certain Legion of Honor rental rates were increased. The increase proposed at this time minimally adjusts certain Legion rental fees.
The following resolution was introduced by Mr. Parker:
RESOLVED, That the Board of Trustees of the Fine Arts Museums of
San Francisco does hereby approve the rental rate schedule affecting certain facility rental fees with the guest capacities and activity restrictions listed below remaining unchanged and with the understanding that fee income will be payable to the Corporation of The Fine Arts Museums to support museum activities; and be it
FURTHER RESOLVED, That the rental rate changes will be effective July 1, 2003 but will apply only to future clients, who have not yet been quoted a rental fee; and be it
FURTHER RESOLVED, That the rental rate changes supersede the facility rental rates adopted as Board Resolution 1386 by the Executive Committee of the Board of Trustees at its meeting on September 20, 2001.
Rental Fees
Bookings are an exclusive FAMSF responsibility. The Director of Museums may block out certain days, times of day and periods when rental of an entire museum takes priority over renting areas within a museum. Reservation confirmation deposits and balance payable terms are set by the Director.
Fees include guards, a building engineer, custodial service, coat check and a museum representative. Additional fees, if any, will be determined at the time of contracting.
Facility, Current Fees, Proposed Fees
Entire museum viewing, 3 hours, $10,500, same
Entire museum, additional hour(s) or fraction, 3,000, same
Maintenance deposit, 500, same
Legion entire museum plus Gallery 10 Private Dinner, 100 guests maximum, FAMSF approved caterers only, 11,000, same
Legion entire museum plus Court of Honor tent site, 4 hours, 25,000, same
Legion lower level viewing, 1 hour, 2,000, same
Legion lower level viewing, 2 hours, 3,000, same
Legion lower level viewing, 4 hours, 5,000, same
Legion lower level, additional hour(s) or fraction, 2,000, same
Legion Cafe & Garden, 8 hours (includes 2 hours set-up, 4 hours event time, 2 hours take down) Including use of Terrace hallway, 2,500, 3,000
Legion Cafe & Garden, late start (after 8 p.m.),n/a, 500
Entrance to Terrace Level via Museum Front Door (no access to Galleries), n/a, 1,000
Court of Honor ceremony (no tents allowed) Ceremony at 6pm or later, n/a, 500
Wedding Package:
Ceremony in Court, n/a, 500
Front Entrance, n/a, 1,000
8 hours Café use, n/a, 3,000
(includes 2 hours set up, 4 hours event time, 2 hours take down) and use of Terrace Hallway
TOTAL, n/a, 4,500
Guarantee 12 month hold for a Saturday Wedding Package, n/a, 1,000
Legion Café & Garden extended hours, 5 pm to 7 pm, limited menu, 750, same
Legion Café Board Room, Tu-Sn 10am-4pm, 50 guests or less, 500, same
Legion Café Board Room, over 50 guests, add 10/guest, same
Florence Gould Theater, commercial rate, 2 hour rehearsal & 2 hour performance including AV charge,1,750, same
Florence Gould Theater, non-profit group rate, 2 hour rehearsal & 2 hour performance including AV charge, Tu-Sun daytime, 750, same
Florence Gould Theater, non-profit group rate, 2 hour rehearsal & 2 hour performance including AV charge, Mon and eves, 1,250, 1,400
Florence Gould Theater, additional hour(s) Including AV charge:
-- commercial rate, 750, same
-- non-profit group rate Tu-Sun daytime,250, same
--non-profit rate Mon and evenings, 250, 300
Florence Gould Theater Multiple Performance Rates (3 or more of same performance)
Daytime performance Tu – Sun., n/a, 700
Evening & Monday performance, n/a, 1,350
Daytime rehearsal Tu – Sun, n/a, 550
Evening & Monday rehearsal, n/a, 1,000
Lower level hallway in conjunction with theater rental, 1,000, same
Florence Gould Theater, lower level hallway intermission refreshments in conjunction with theater rental (refreshments subject to approval by Legion Administrator), n/a, 300
Restrictions /Legion of Honor:
Capacities: entire museum -- 650 guests; lower level -- 325; cafe seated dinner -- 220; cafe standing reception -- 245; cafe garden -- 241 (only with cafe rental); Gould Theater -- 316 seats plus 2 companion and 3 wheelchair spaces; lower level hallway in conjunction with Gould Theater rental -- 321 guests with fire permit.
Restrictions: drinks and hors d'oeuvres allowed only in the garden courts (Galleries 8 and 12), Rotunda, the Rodin Gallery (Gallery 10) and Rosekrans Court (without art on display). Seated meals allowed only in the Legion Café and Gallery 10. Lower level guest access is only though the north entrance. The main entrance and Court of Honor are reserved to clients who rent the entire Legion. More than 325 guests requires the rental of the entire Legion.
Reservations for the Café may be made no more than six months before a Monday-Friday event, nine months before a Saturday event, and 12 months before a Sunday event. Legion Cafe rental clients may either arrange food and beverage services with the museum's concessionaire, Edible Art, or an outside caterer, approved by the Director of Museums. If outside caterers provide alcoholic beverages in the Café, they must pay a standard fee approved by the Director of Museums for Edible Art to surrender its liquor license. The cafe kitchen is off limits to outside caterers.
On motion, duly seconded, there was no discussion among the Trustees. There was no public testimony. The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1441.
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D. Consideration and Possible Action to Adopt a Resolution to Transfer Funds in the Admission Fund for the Fiscal Year 2003-04
Mr. Parker presented the following resolution.
RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby authorize the Controller of the City and County of San Francisco to transfer monthly excess revenue over monthly admission operating expenses in the Admission Fund (2S CRF RPD) Index Code 615001 to Project PFAADM, Index Code 615001 on a monthly basis for the fiscal year 2003-04; and, be it
FURTHER RESOLVED, That the funds in project PFAADM are to be used to reimburse the Corporation of The Fine Arts Museums for expenses incurred on behalf of the Museums.
On motion, duly seconded, there was no discussion among the Trustees. There was no public testimony. The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1442.
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E. Consideration and Possible Action to Adopt a Resolution Acknowledging Funding Expended by the Corporation of The Fine Arts Museums During the Period January 1 through March 31, 2003
Mr. Parker advised that the City’s Sunshine Ordinance requires the Fine Arts Museums to disclose the amount and source of all gifts received. He presented the following resolution, which acknowledges funding expended by the Corporation of The Fine Arts Museums for the period January 1 through March 31, 2003:
WHEREAS, The Corporation of The Fine Arts Museums is a 501(c)(3) not-for-profit corporation that exists to support the activities of the Fine Arts Museums of
San Francisco and to serve as the developer of the New de Young Museum; now, therefore, be it
RESOLVED, That the Board of Trustees of the Fine Arts Museums of
San Francisco does hereby acknowledge with gratitude funding in the amount of $3,909,297 expended by the Corporation of The Fine Arts Museums for operations and $9,616,308 for the New de Young Museum in Golden Gate Park during the period
January 1 through March 31, 2003.
A motion was made and seconded to adopt the resolution. There was no discussion among Trustees. There was no public testimony. The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1443.
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F.Report on Bequests Received During the period January 1 Through March 31, 2003
1.Consideration and Possible Action to Adopt a Resolution Acknowledging a Bequest of Funds Received by the Fine Arts Museums of San Francisco During the Period January 1 Through March 31, 2003
In accordance with the City’s Sunshine Ordinance, bequests received by the Fine Arts Museums must also be disclosed. Mr. Parker introduced the following resolution acknowledging that the following bequest was received by the Museums for the period January 1 through March 31, 2003.
RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby acknowledge with gratitude the following bequest of funds received during the period January 1 Through March 31, 2003:
Estate of William Zoller - $40,443.90
On motion, duly seconded, there was no discussion among the Trustees. There was no public testimony. The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1444.
2.Report on a $5 Million Bequest from Honorary Trustee Phyllis C. Wattis to The Fine Arts Museums Foundation to Establish the Phyllis C. Wattis Fund for Major Acquisitions
On June 2, 2003, The Fine Arts Museums Foundation received a $5 million bequest from Honorary Trustee Phyllis C. Wattis to establish the Phyllis C. Wattis Fund for Major Acquisitions. The first distribution to the Foundation of $1 million from the Phyllis C. Wattis 1991 Trust was received in December 2002 to create the Phyllis C. Wattis Fund for Traveling Exhibitions. Mr. Parker advised that an additional, major distribution is expected at the end of 2003.
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F.Current and Future Exhibits
Trustees were encouraged to view Treasures of a Lost Art: Italian Manuscript Painting of the Middle Ages and Renaissance on view in Rosekrans Court and Galleries B and E through August 31, 2003. In addition, Mr. Parker announced an exhibition of works by staff artists. Trustee Rupert Garcia served as one of three jurors; Robin Rodricks, Events Marketing Coordinator, organized the show. Trustees will be invited to a reception on Thursday, July 17, 2003, celebrating the opening of InsideOut, which will be on display through August 1st.
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V.
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Public Comment
Members of the public may address the Board of Trustees on items not on the agenda that are within the subject matter jurisdiction of the Fine Arts Museums of
San Francisco. Speakers may address the Board for up to three minutes; the President or the Board of Trustees may limit total comments to thirty minutes. There was no public comment.
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VI.
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Meeting Schedule, Future Events and Current and Future Exhibits
A.Executive Committee Meetings
Date, Time, Location
September 11, 2003, noon, 6th Floor, 233 Post Street
November 13, 2003, noon, 6th Floor, 233 Post Street
December 11, 2003, noon, 6th Floor, 233 Post Street
B.Board of Trustees Meetings
Date,Time,Location
October 9, 2003,3 p.m.,Board Room, Legion of Honor
2004
January 22, 2004, 3 p.m., Board Room, Legion of Honor
April 8, 2004, 3 p.m., Board Room, Legion of Honor
June 10, 2004, 3 p.m., Board Room, Legion of Honor
October 14, 2004, 3 p.m., Board Room, Legion of Honor
C.Future Events
DateEvent
September 12, 2003, Opening of Reverie and Reality: Indian Photography from the Ehrenfeld Collection
October 15-17, 2003, National Council Meeting
October 16, 2003, Opening of Degas Sculptures
October 18, 2003, New de Young “Topping Off” Ceremony
October 24 – November 2, 2003, Museum Associates Trip to Mexico
December 10, 2003, An Elegant Evening in the Court of Honor
D.Current and Future Exhibitions (*Exhibitions organized by FAMSF)
Title, Date, Gallery
African Art from The Fine Arts Museums (Tour to Mexico), 03/25/03-06/30/03
Big Prints*, 01/25/03-08/31/03, 1
Henry Moore: Celebrating a Gift*, 01/25/03-08/31/03, 2
Textile Rotation*, 05/03/03-10/26/03, 3/9/9c/hall case
Black and White Prints from the 1970s and 1980s*, 05/31/03-09/28/03, A
Treasures of a Lost Art: Italian Manuscript Painting of the Middle Ages and Renaissance, 06/07/03-08/31/03, B, E/Rosekrans
Artist Book Rotation*, 06/21/03-10/19/03, Logan
Reverie and Reality: Indian Photography from the Ehrenfeld Collection*, 09/14/03-02/15/04, 1-2
Degas Sculptures, 10/18/03-01/18/04, B-E/Rosekrans
William Bailey Prints and Drawings*, 10/18/03-02/08/04, F
American Accents (to Winterthur, Delaware)*, 10/30/03-01/27/04
Textile Rotation*, 11/01/03-04/25/04, 3/9/9c/hall case
Art Deco, 1910-1939, 03/06/04-07/04/04, A-F/Rosekrans
Anderson Print Rotation*, 03/20/04-07/04/04, 1
Bouquets to Art, 03/16/04-03/19/04, All
American Accents (to Charleston, West Virginia)*, 04/02/03-06/20/04
Textile Rotation*, 05/01/04-10/31/04, 3/9/9c/hall-case
Heinwein*, 07/17/04-11/14/04, 1
Courtly Art of the Ancient Maya*, 09/04/04-01/02/05, A-F/Rosekrans
American Accents (to Athens, Georgia)*, 10/20/04-01/03/05
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VII.
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Adjournment in Memorfy of Trustee Emerita Katharine Doyle Spann - Diane B. Wilsey, President
There being no further business, President Wilsey adjourned the meeting at
4:10 p.m., in memory of Trustee Emerita Katharine Doyle Spann.
Respectfully submitted,
Judy Gough
Executive Secretary
Note: These minutes set forth all actions taken up by the Board of Trustees on matters stated, but not necessarily in the order in which the matters were considered.
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