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OFFICIAL MEETING NOTICE

Fine Arts Museums of San Francisco
Board of Trustees

Thursday, January 22, 2004
3:00 p.m.

Board Room
Legion of Honor
Lincoln Park
San Francisco, California

AGENDA

ORDER OF BUSINESS

I.	Calling of the Meeting to Order – Diane B. Wilsey, President

II.	Calling of the Roll
	Arlene Ackerman Del M. Anderson Cheryl L. Bancroft Constance Goodyear Baron Alvin H. Baum, Jr. Shelby W. Bonnie T. Robert Burke Barbara B. Carleton Iris S. Chan Barnaby Conrad III Marion Moore Cope Molly Murphy Crowley Richard P. Essey Richard H. Finn Morgan Flagg Harrison S. Fraker, Jr. Karen B. Francois John A. Friede Dr. Rupert Garcia Richard N. Goldman Nancy B. Hamon George Hecksher Jacqueline Hoefer Beverly James Stephen L. Johnson William R. Kimball Diane B. Lloyd-Butler, Vice President/Marketing and Communications Nancy McBean Nion McEvoy J. Alec Merriam, Vice President Lorna F. Meyer Josie Mooney Robert P. Morrow III Joy Ou Marianne H. Peterson Michael H. Podell Louise H. Renne Jeanne Robertson Shelagh Rohlen, Vice President/Annual Support George B. Saxe Randolph R. Scott, Vice President/Audience Development and Civic Affairs Burl A. Toler, Sr. Trevor D. Traina Vivian Fei Tsen Carlos Pedro Villa Lonna Wais Nancy Willis Diane B. Wilsey, President David Winton
	Ex-Officio Trustee Members Mayor Gavin Newsom John Murray, President/Recreation and Park Commission
	Absences to be Excused

	There will be an opportunity for public comment before or during each agenda item.
III.	Report of the President – Diane B. Wilsey
	A. Training Session on Chapter 67 of the San Francisco AdministrativeCode, the Sunshine Ordinance – Adine Varah, Deputy City Attorney (Material To Be Distributed At Meeting) - DISCUSSION

	B. Consideration and Possible Action to Approve the Minutes of the December 11, 2003 Executive Committee Meeting (See Appendix A – Draft Minutes) - ACTION
	C. Consideration and Possible Action to Accept the Report on 2003 Year-End Gifts of Works of Art Including Approving One Partial Gift of Art to The Fine Arts Museums Foundation – J. Alec Merriam, Chair, Acquisitions Committee of The Fine Arts Museums Foundation (See Appendix B – 2003 Year-End Gifts of Works of Art Report) – ACTION

	D. Consideration and Possible Action to Adopt a Resolution Honoring the AEGON Transamerica Foundation for Its Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the AEGON Transamerica Foundation Education Center in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	E. Consideration and Possible Action to Adopt a Resolution Honoring Barbara Bohannon Carleton for Her Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Barbara Bohannon Carleton Gallery in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	F. Consideration and Possible Action to Adopt a Resolution Honoring Ray and Dagmar Dolby for Their Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Ray and Dagmar Dolby Gallery in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	G. Consideration and Possible Action to Adopt a Resolution Honoring Marcia and John Friede for Their Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Marcia and John Friede Gallery in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	H. Consideration and Possible Action to Adopt a Resolution Honoring Elise and Tully Friedman for Their Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Elise and Tully Friedman Gallery in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	I. Consideration and Possible Action to Adopt a Resolution Honoring William Fries, II for His Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the William Fries, II South Courtyard Garden in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	J. Consideration and Possible Action to Adopt a Resolution Honoring Richard N. Goldman for His Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Richard and Rhoda Goldman Fund Atrium Garden in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	K. Consideration and Possible Action to Adopt a Resolution Honoring Marion Greene for Her Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Marion Greene and Family Gallery in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	L. Consideration and Possible Action to Adopt a Resolution Honoring the William Randolph Hearst Foundation for Its Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the William Randolph Hearst Reading Room in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	M. Consideration and Possible Action to Adopt a Resolution Honoring George and Marie Hecksher for Their Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the George and Marie Hecksher Textile Conservation Center in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	N. Consideration and Possible Action to Adopt a Resolution Honoring J. Burgess and Elizabeth B. Jamieson for Their Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the J. Burgess and Elizabeth B. Jamieson Gallery in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	O. Consideration and Possible Action to Adopt a Resolution Honoring George and Judy Marcus for Their Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the George and Judy Marcus Gallery in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	P. Consideration and Possible Action to Adopt a Resolution Honoring the McBean Family Foundation for Its Generosity in Support of the New de Young Museum in Golden Gate Park and Naming The McBean Family Gallery in the New de Young Museum (To Be Distributed At Meeting) – ACTION
	Q. Consideration and Possible Action to Adopt a Resolution Honoring Gail and Alec Merriam for Their Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Gail and Alec Merriam Gallery in the New de Young Museum (To Be Distributed At Meeting) – ACTION

	R. Consideration and Possible Action to Adopt a Resolution Honoring Marianne and Richard H. Peterson for Their Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Marianne and Richard H. Peterson Gallery in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	S. Consideration and Possible Action to Adopt a Resolution Honoring Henry and Betty Ann Prien for Their Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Henry and Betty Ann Prien Gallery in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	T. Consideration and Possible Action to Adopt a Resolution Honoring the San Francisco Auxiliary for Its Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the San Francisco Auxiliary of the Fine Arts Museums Gallery in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	U. Consideration and Possible Action to Adopt a Resolution Honoring Lisa Sardegna for Her Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Sardegna Paintings Conservation Center in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	V. Consideration and Possible Action to Adopt a Resolution Honoring Dorothy and George Saxe for Their Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Dorothy and George Saxe Gallery in the New de Young Museum (To Be Distributed At Meeting) – ACTION

	W. Consideration and Possible Action to Adopt a Resolution Honoring The Thieriot Family for Their Generosity in Support of the New de Young Museum in Golden Gate Park and Naming The Thieriot Family Gallery in the New de Young Museum (To Be Distributed At Meeting) - ACTION
	X. Report on Recent Developments Regarding the Plans to Build the New de Young Museum in Golden Gate Park - DISCUSSION

	Y. Other Informational Items - DISCUSSION
IV.	Director’s Report - Harry S. Parker III
	A. Consideration and Possible Action to Approve an Additional Venue for a Loan Request (See Appendix C)
	B. Report on the 2003 McNeil Volunteer Recognition Award Recipients and Their Projects Approved by the Executive Committee at Its December 11, 2003 Meeting for $10,000 Each in Funding - DISCUSSION 1. Consideration and Possible Action to Adopt a Resolution Posthumously Honoring Jim Hahn, Achenbach Foundation for Graphic Arts Volunteer (To Be Distributed At Meeting) ) - ACTION 2. Consideration and Possible Action to Adopt a Resolution Honoring Kathy Murphy and Donald Ellison, Textiles Department Volunteers (To Be Distributed At Meeting) ) - ACTION 3. Consideration and Possible Action to Adopt a Resolution Honoring Barbara Harbinson, Former Chair of the Ross Auxiliary And Former Exhibitions Chair of Bouquets to Art (To Be Distributed At Meeting) ) - ACTION
	C. Consideration and Possible Action to Reappoint Diane B. Wilsey and Charles Crocker as the Museums’ Representatives to a Second Term of One Year on the San Francisco Museum and Historical Society Advisory Committee) - ACTION
	D. Consideration and Possible Action to Adopt a Resolution Acknowledging Funding Expended by the Corporation of The Fine Arts Museums During the Period July 1 through September 30, 2003) - ACTION WHEREAS, The Corporation of The Fine Arts Museums is a 501(c)(3) not-for-profit corporation that exists to support the activities of the Fine Arts Museums of San Francisco and to serve as the developer of the New de Young Museum; now, therefore, be it RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby acknowledge with gratitude funding in the amount of $3,405,910 expended by the Corporation of The Fine Arts Museums for operations and $6,553,895 for the New de Young Museum in Golden Gate Park during the period July 1 through September 30, 2003.
	E. Consideration and Possible Action to Adopt a Resolution Acknowledging Bequests of Funds Received During the period July 1 through September 30, 2003) - ACTION RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby acknowledge the following bequests of funds received during the period July 1 through September 30, 2003: Estate of Elaine Knight Steffens, $10,000 Estate of Isobel McCreery Taylor, $50,000 Robert Anino Trust, $10,000
	F. Consideration and Possible Action to Adopt a Resolution Authorizing the Board President and Director of Museums to Submit the Fiscal Year 2004-05 City Budget) - ACTION RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby authorize the Board President and the Director of Museums to sign and submit the Fiscal Year 2004-05 City Budget Request.
	G. Update on the City Budget - DISCUSSION
	H. Current and Future Exhibits - DISCUSSION
	I. Other Informational Items - DISCUSSION
V.	Public Comment Members of the public may address the Board of Trustees on items within the subject matter jurisdiction of the Fine Arts Museums of San Francisco. Speakers may address the Board for up to three minutes; the President or the Board of Trustees may limit the total comment to thirty minutes.
VI.	Meeting Schedule, Future Events and Current and Future Exhibits (See Appendix D - List of Board and Executive Committee Meetings, Events and Exhibitions) - DISCUSSION
VII.	Adjournment in Memory of Trustee Emeritus John Lowell Jones – Diane B. Wilsey, President) – ACTION

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Public Meeting Requirements Relating to Accessibility

The subsequent information is in compliance with the Americans with Disabilities Act (ADA); the following will be made available upon request: (1) American sign language interpreters; (2) a sound enhancement system; (3) a meeting agenda available in alternative formats; and (4) a reader during the meeting. To arrange for these services, please contact Judy Gough at (415) 750-3669 at least two working days prior to a meeting. A late request will be honored if possible. Minutes of the meeting will be made in alternative formats upon request. Meeting agendas are available on the Fine Arts Museums of San Francisco website, www.thinker.org.

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, those attending public meetings are reminded that others may be sensitive to various chemical based products. Please help the City to accommodate these individuals.

The MUNI's wheelchair-accessible No. 18 line stops in front of the Legion. For access to the Legion from downtown, take MUNI's wheelchair-accessible No. 38 Geary line to 33rd and Clement and connect with the No. 18 line. For more information about MUNI's accessible services, call (415) 923-6142.

There are accessible parking spaces (disabled-designated) available in front of the Legion. Accessible seating for persons with disabilities (including those using wheelchairs) will be available. For Telecommunication Device for the Deaf (TDD), the Museums use the California Relay Service.

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the President may order the removal from the meeting of any person(s) responsible for the ringing or use of cell phones, pagers, or other similar sound-producing electronic devices.

Know Your Rights Under the Sunshine Ordinance

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force:

Donna Hall, Administrator
Sunshine Ordinance Task Force
City Hall, Room 409
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102-4683
Office: (415) 554-7724
Fax: (415) 554-7854
E-mail: Donna_Hall@ci.sf.ca.us

Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library and on the City’s website at www.ci.sf.ca.us/sfbos.org/sunshine.

If you are unable to attend the meeting, you may submit written comments to Judy Gough, Fine Arts Museums of San Francisco, 233 Post Street, 6^th Floor, San Francisco, CA, 94108. Public documents referred to in the agenda may be inspected at the Administrative Offices of the Fine Arts Museums located at 233 Post Street, 6^th Floor, San Francisco, CA, 94108. Please contact Judy Gough at (415) 750-3669 to make arrangements.

Lobbyist Registration and Reporting Requirements – Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code § 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA, 94102; telephone (415) 581-2300; fax (415) 581-2317; web site: sfgov.org/ethics.

Meeting Information