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City and County of San FranciscoFine Arts Museums of San Francisco

Meeting Information



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OFFICIAL MEETING NOTICE

Fine Arts Museums of San Francisco
Board of Trustees

Thursday, June 10, 2004
3:00 p.m.

Board Room
Legion of Honor
Lincoln Park
San Francisco, California

AGENDA

ORDER OF BUSINESS

I.

Calling of the Meeting to Order – Diane B. Wilsey, President 

 

 

II.

Calling of the Roll

 


Arlene Ackerman
Del M. Anderson
Adolphus Andrews, Jr.
Cheryl L. Bancroft
Alvin H. Baum, Jr.
Shelby W. Bonnie
T. Robert Burke
Barbara B. Carleton
Carol W. Casey
Iris S. Chan
Barnaby Conrad III
Marion Moore Cope
Molly Murphy Crowley
Harrison S. Fraker, Jr.
Karen B. Francois
John A. Friede
Elise Friedman
Dr. Rupert Garcia
Richard N. Goldman

 

Lauren Hall
Nancy B. Hamon
Jacqueline Hoefer
Beverly James
Stephen L. Johnson
William R. Kimball
Diane B. Lloyd-Butler, Vice President/Marketing and Communications
Nancy McBean
Nion McEvoy
J. Alec Merriam, Vice President
Lorna F. Meyer
Josie Mooney
Robert P. Morrow III
Joy Ou
Marianne H. Peterson
Michael H. Podell
Louise H. Renne
Jeanne Robertson
Shelagh Rohlen, Vice President/Annual Support
Mara E. Rosales
George B. Saxe
Randolph R. Scott, Vice President/Audience Development and Civic Affairs
Burl A. Toler, Sr.
Trevor D. Traina
Vivian Fei Tsen
Carlos Pedro Villa
Lonna Wais
Nancy Willis
Diane B. Wilsey, President
David Winton

 

Ex-Officio Trustee Members

Mayor Gavin Newsom
John Murray, President/Recreation and Park Commission

 

Absences to be Excused

 

 

 

There will be an opportunity for public comment before or during each agenda item.

III.

Report of the President – Diane B. Wilsey

 

A. Consideration and Possible Action to Approve the Minutes of the April 8, 2004 Board of Trustees Meeting (See Appendix A – Draft Minutes) - ACTION

 

B. Consideration and Possible Action to Approve the Report of the Acquisitions Committee of The Fine Arts Museums Foundation of May 11, 2004 Including Approval of a Resolution to Expand the Collection Development Policy to Acquire 20th Century and Contemporary Photography; Approval of a Commissioned Work of Art by Andy Goldsworthy for the New de Young Museum; Approval of a Commissioned Work of Art by Gerhard Richter for the New de Young Museum Purchased by The Fine Arts Museums Foundation for Loan to the Fine Arts Museums of San Francisco; Accepting the Works of Art Acquired through Purchase, Donation, and Bequest as Gifts to the Fine Arts Museums of San Francisco; Approving Two Retroactive Credit Line Changes; and Approving Works of Art Recommended for First Step and Second Step Deaccessioning – J. Alec Merriam, Chair, Acquisitions Committee of The Fine Arts Museums Foundation (See Appendix B – May 11, 2004 Report of the Acquisitions Committee of The Fine Arts Museums Foundation) - ACTION

1. Approval of a Resolution to Expand the Collection Development Policy to Include the Acquisition of 20th Century and Contemporary Photography
2. Approval of a Commissioned Work of Art by Andy Goldsworthy for the New de Young Museum
3. Approval of a Commissioned Work of Art by Gerhard Richter for the New de Young Museum Purchased by The Fine Arts Museums Foundation for Loan to the Fine Arts Museums of San Francisco
4. Purchases
5. Gifts Offered to the Museums
6. Bequests Offered to the Museums
7. Approval of Two Retroactive Changes in Credit Lines
8. First Step and Second Step Deaccessioning
9. Purchases Reported for the Record

 

C. Consideration and Possible Action to Adopt a Resolution Honoring Doris and Donald Fisher for Their Generosity in Support of the New  de Young Museum in Golden Gate Park and Naming The Fisher Family Gallery in the New de Young Museum  - ACTION

WHEREAS, The building of the New de Young Museum in Golden Gate Park is the highest institutional priority of the Board of Trustees; and

WHEREAS, The Museums have called upon individuals, deeply committed to philanthropy and the public good, to achieve the ambitious Capital Campaign goal to fund the New de Young Museum through private sources; and

WHEREAS, Doris and Donald Fisher have generously provided funds for a gallery in the New de Young Museum; now, therefore, be it

RESOLVED, That the Board of Trustees, in accordance with the Museums’ donor recognition policy, does hereby name The Fisher Family Gallery of the New de Young Museum in honor of Doris and Donald Fisher; and, be it

FURTHER RESOLVED, That the Board of Trustees expresses its lasting gratitude to Doris and Donald Fisher for their extraordinary generosity in support of the New de Young Museum, which will enhance the cultural opportunities presented to the citizens of San Francisco and the Bay Area for generations to come.

 

D. Consideration and Possible Action to Adopt a Resolution Honoring
The R. Gwin Follis Foundation for Its Generosity in Support of the New
de Young Museum in Golden Gate Park and Naming The R. Gwin Follis Foundation Volunteer Center in the New de Young Museum  - ACTION

WHEREAS, The building of the New de Young Museum in Golden Gate Park is the highest institutional priority of the Board of Trustees; and

WHEREAS, The Museums have called upon individuals and organizations, deeply committed to philanthropy and the public good, to achieve the ambitious Capital Campaign goal to fund the New de Young Museum through private sources; and

WHEREAS, The R. Gwin Follis Foundation has generously provided funds for a volunteer center in the New de Young Museum; now, therefore, be it

RESOLVED, That the Board of Trustees, in accordance with the Museums’ donor recognition policy, does hereby name The R. Gwin Follis Foundation Volunteer Center of the New de Young Museum in honor of The R. Gwin Follis Foundation; and, be it

FURTHER RESOLVED, That the Board of Trustees expresses its lasting gratitude to The R. Gwin Follis Foundation for its extraordinary generosity in support of the New de Young Museum, which will enhance the cultural opportunities presented to the citizens of San Francisco and the Bay Area for generations to come.

 

E. Consideration and Possible Action to Adopt a Resolution Honoring the Evelyn and Walter Haas, Jr. Fund for Its Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Evelyn and Walter Haas, Jr. Fund Membership Desk in the New de Young Museum  - ACTION

WHEREAS, The building of the New de Young Museum in Golden Gate Park is the highest institutional priority of the Board of Trustees; and

WHEREAS, The Museums have called upon individuals and organizations, deeply committed to philanthropy and the public good, to achieve the ambitious Capital Campaign goal to fund the New de Young Museum through private sources; and

WHEREAS, The Evelyn and Walter Haas, Jr. Fund has generously provided funds for a membership desk in the New de Young Museum; now, therefore, be it

RESOLVED, That the Board of Trustees, in accordance with the Museums’ donor recognition policy, does hereby name the Evelyn and Walter Haas, Jr. Fund Membership Desk of the New de Young Museum in honor of
the Evelyn and Walter Haas, Jr. Fund; and, be it

FURTHER RESOLVED, That the Board of Trustees expresses its lasting gratitude to the Evelyn and Walter Haas, Jr. Fund for its extraordinary generosity in support of the New de Young Museum, which will enhance the cultural opportunities presented to the citizens of San Francisco and the Bay Area for generations to come.

 

F. Consideration and Possible Action to Adopt a Resolution Honoring Jay D. McEvoy for His Generosity in Support of the New de Young Museum in Golden Gate Park and Naming the Jay D. McEvoy Visual Communications Center in the New de Young Museum   - ACTION

WHEREAS, The building of the New de Young Museum in Golden Gate Park is the highest institutional priority of the Board of Trustees; and

WHEREAS, The Museums have called upon individuals, deeply committed to philanthropy and the public good, to achieve the ambitious Capital Campaign goal to fund the New de Young Museum through private sources; and

WHEREAS, Jay D. McEvoy has generously provided funds for a visual communications center in the New de Young Museum; now, therefore, be it

RESOLVED, That the Board of Trustees, in accordance with the Museums’ donor recognition policy, does hereby name the Jay D. McEvoy Visual Communications Center of the New de Young Museum in honor of
Jay D. McEvoy; and, be it

FURTHER RESOLVED, That the Board of Trustees expresses its lasting gratitude to Jay D. McEvoy for his extraordinary generosity in support of the New de Young Museum, which will enhance the cultural opportunities presented to the citizens of San Francisco and the Bay Area for generations to come.

 

G. Consideration and Possible Action to Adopt a Resolution Setting the Dates of the 2005 Board of Trustees Meetings - ACTION

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby set the following dates, times and locations for its 2005 regular meetings:

Date; Time, Location

Thursday, January 13, 2005; 3 p.m.Board Room, Legion of Honor
Thursday, April 14, 2005; 3 p.m.Board Room, Legion of Honor
Thursday, June 2, 2005; 3 p.m.Board Room, Legion of Honor
Thursday, October 20, 2005; 3 p.m.FAMily Room, de Young Museum

 

H. Consideration and Possible Action to Adopt a Resolution Changing the Date of the December 2004 Executive Committee Meeting  - ACTION

WHEREAS, At its meeting on December 11, 2003, the Executive Committee of the Board of Trustees adopted a resolution changing the date of the December 2004 Executive Committee meeting to Thursday, December 2, 2004, from Thursday, December 9, 2004; and

WHEREAS, It has since been determined that the December 9, 2004 meeting date is preferable; now, therefore, be it

RESOLVED, That the Board of Trustees does hereby change the date of the December 2004 Executive Committee meeting back to Thursday, December 9, 2004, from Thursday, December 2, 2004, with the time and location remaining unchanged, namely, noon at 233 Post Street, San Francisco.

 

I. Other Informational Items - DISCUSSION

IV.

Director’s Report - Harry S. Parker III

A. Consideration and Possible Action to Approve Loan Requests (See Appendix C) - ACTION

 

B. Consideration and Possible Action to Approve the Updated Policy Statements of the Fine Arts Museums of San Francisco as Recommended by the Transition Planning Task Force – Cheryl Bancroft and Shelagh Rohlen, Members of the Transition Planning Task Force (See Appendix D – Updated Policy Statements) - ACTION
1. The Vision for the Fine Arts Museums of San Francisco
2. The Mission of the Fine Arts Museums of San Francisco
3. The Structural Organization of the Fine Arts Museums of San Francisco

 

C. Consideration and Possible Action to Adopt a Resolution Acknowledging Funding Expended by the Corporation of The Fine Arts Museums During the Period January 1 through March 31, 2004 - ACTION

WHEREAS, The Corporation of The Fine Arts Museums is a 501(c)(3) not-for-profit corporation that exists to support the activities of the Fine Arts Museums of San Francisco and to serve as the developer of the New de Young Museum; now, therefore, be it

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby acknowledge with gratitude funding in the amount of $4,457,523 expended by the Corporation of The Fine Arts Museums for operations and $16,869,033 for the New de Young Museum in Golden Gate Park during the period January 1 through March 31, 2004.

 

D. Consideration and Possible Action to Adopt a Resolution Acknowledging Bequests of Funds Received During the period January 1 through March 31, 2004 - ACTION

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby acknowledge the following bequests of funds received during the period January 1 through March 31, 2004:

Estate of Raymond L. Parker, $66,276 and $25,290
Mildred Landstrom Trust, $17,568
Christina V. Duvaras Revocable Trust, $26,250
The F. James Westfall Trust, $35,030
Estate of Kathryn H. Dodd, $584

 

E. Consideration and Possible Action to Adopt a Resolution to Transfer Funds in the Admission Fund for the Fiscal Year 2004-05 - ACTION

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby authorize the Controller of the City and County of San Francisco to transfer monthly excess revenue over monthly admission operating expenses in the Admission Fund (2S CRF RPD) Index Code 615001 to Project PFAADM, Index Code 615001 on a monthly basis for the fiscal year 2004-05; and, be it

FURTHER RESOLVED, That the funds in project PFAADM are to be used to reimburse the Corporation of The Fine Arts Museums for expenses incurred on behalf of the Museums.

 

F. Update on the City Budget - DISCUSSION

 

G. Current and Future Exhibits – DISCUSSION
 

 

H. Other Informational Items - DISCUSSION

V.

Public Comment

Members of the public may address the Board of Trustees on items within the subject matter jurisdiction of the Fine Arts Museums of San Francisco.  Speakers may address the Board for up to three minutes; the President or the Board of Trustees may limit the total comment to thirty minutes.

VI. 

Meeting Schedule, Future Events and Current and Future Exhibits
(See Appendix E - List of Board and Executive Committee Meetings, Events and Exhibitions)

VII.

Adjournment – Diane B. Wilsey, President - ACTION


Public Meeting Requirements Relating to Accessibility

The subsequent information is in compliance with the Americans with Disabilities Act (ADA); the following will be made available upon request:  (1) American sign language interpreters; (2) a sound enhancement system; (3) a meeting agenda available in alternative formats; and (4) a reader during the meeting.  To arrange for these services, please contact Judy Gough at (415) 750-3669 at least two working days prior to a meeting.  A late request will be honored if possible.  Minutes of the meeting will be made in alternative formats upon request. Meeting agendas are available on the Fine Arts Museums of San Francisco website, www.thinker.org.

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, those attending public meetings are reminded that others may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.  

The MUNI's wheelchair-accessible No. 18 line stops in front of the Legion.  For access to the Legion from downtown, take MUNI's wheelchair-accessible No. 38 Geary line to 33rd and Clement and connect with the No. 18 line.  For more information about MUNI's accessible services, call (415) 923-6142.

There are accessible parking spaces (disabled-designated) available in front of the Legion.  Accessible seating for persons with disabilities (including those using wheelchairs) will be available.  For Telecommunication Device for the Deaf (TDD), the Museums use the California Relay Service.

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the President may order the removal from the meeting of any person(s) responsible for the ringing or use of cell phones, pagers, or other similar sound-producing electronic devices.

Know Your Rights Under the Sunshine Ordinance

Government's duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review.  For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force:

Donna Hall, Administrator
Sunshine Ordinance Task Force
City Hall, Room 409
1 Dr. Carlton B. Goodlett Place
San Francisco, CA   94102-4683
Office:  (415) 554-7724
Fax:  (415) 554-7854
E-mail:  Donna_Hall@ci.sf.ca.us

Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library and on the City’s website at www.ci.sf.ca.us/sfbos.org/sunshine.

If you are unable to attend the meeting, you may submit written comments to Judy Gough, Fine Arts Museums of
San Francisco, 233 Post Street, 6th Floor, San Francisco, CA, 94108.  Public documents referred to in the agenda may be inspected at the Administrative Offices of the Fine Arts Museums located at 233 Post Street, 6th Floor, San Francisco, CA, 94108.  Please contact Judy Gough at (415) 750-3669 to make arrangements.

Lobbyist Registration and Reporting Requirements – Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code § 2.100] to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA, 94102; telephone (415) 581-2300; fax (415) 581-2317; web site:  sfgov.org/ethics