Meeting Information

I.

Calling of the Meeting to Order - Diane B. Wilsey, President

II.

Calling of the Roll

Arlene Ackerman

Del M. Anderson

Cheryl L. Bancroft

Constance Goodyear Baron

Alvin H. Baum, Jr.

Shelby W. Bonnie

T. Robert Burke

Barbara B. Carleton

Iris S. Chan

Barnaby Conrad III

Marion Moore Cope

Molly Murphy Crowley

Richard P. Essey

Richard H. Finn

Morgan Flagg

Harrison S. Fraker, Jr.

Karen B. Francois

Calling of the Roll (continued)

John A. Friede

Dr. Rupert Garcia

Richard N. Goldman

Nancy B. Hamon

George Hecksher

Jacqueline Hoefer

Beverly James

Stephen L. Johnson

William R. Kimball

Diane B. Lloyd-Butler, Vice President/Marketing and Communications

Nancy McBean

Nion McEvoy

J. Alec Merriam, Vice President

Lorna F. Meyer

Josie Mooney

Robert P. Morrow III

Joy Ou

Marianne H. Peterson

Michael H. Podell

Louise H. Renne

Jeanne P. Robertson

Shelagh Rohlen, Vice President/Annual Support

George B. Saxe

Randolph R. Scott, Vice President/Audience Development and Civic Affairs

Burl A. Toler, Sr.

Trevor Traina

Vivian Fei Tsen

Carlos Pedro Villa

Lonna Wais

Nancy Willis

Diane B. Wilsey, President

David Winton

Ex-Officio Trustee Members

Mayor Willie L. Brown, Jr.

John Murray, President/Recreation and Park Commission

Absences to be Excused

There will be an opportunity for public comment before or during each agenda item.

III.

Report of the President - Diane B. Wilsey

Discussion

A. Welcome New Trustees Molly Murphy Crowley and Jeanne P.

Robertson

Discussion

B. Consideration and Possible Action to Approve the Minutes of the

April 10, 2003 Meeting of the Board of Trustees (See Appendix A - Draft Minutes)

Action

C. Consideration and Possible Action to Adopt a Resolution Honoring

Trustee Nancy B. Hamon for Her Generosity in Support of the New

de Young Museum in Golden Gate Park and Naming the Hamon Education Tower of the New de Young Museum (Resolution To Be Distributed At Meeting)

Action

D. Consideration and Possible Action to Approve the Report of the Acquisitions Committee of The Fine Arts Museums Foundation of June 4, 2003 Including Accepting the Works of Art Acquired through Purchase, Donation, and Bequest as Gifts to the Fine Arts Museums of San Francisco; Approving the Conditions Associated with the Promised Gift of a Collection of American Abstract Art; and Approving the Works of Art Recommended for First and Second Step Deaccessioning - J. Alec Merriam, Chair, Acquisitions Committee of The Fine Arts Museums Foundation (See Appendix B)

1. Purchases

2. Gifts Offered to the Museums

3. Bequest of Five Paintings Offered to the Museums

4. Conditions Associated with the Promised Gift of a

Collection of American Abstract Art

5. First and Second Step Deaccessioning

6. Purchases Reported for the Record

Action

E. Report on Recent Developments Regarding the Plans to Build the New de Young Museum in Golden Gate Park

1. Status Report on the Concourse Authority Underground

Parking Facility

2. Consideration and Possible Action to Approve a Resolution Authorizing the Director of the Museums to Develop and Negotiate Documents Granting Certain Easements, Licenses or Other Property Rights Which May Be Necessary to Facilitate the Construction, Operation and Location of a Parking Facility Under the Golden Gate Park Music Concourse Because Such Parking Facility May Encroach on Property Under the Jurisdiction of the Fine Arts Museums of San Francisco, Subject to Further Review and Approval by the Fine Arts Museums of San Francisco Executive Committee

WHEREAS, The voters of the City and County of San Francisco approved an initiative ordinance, known as Proposition J on June 2, 1998, called the "Golden Gate Park Revitalization Act of 1998" (S.F. Administrative Code Appendix 41) (the "Act") authorizing, among other things, the construction of a parking facility containing approximately 800 parking spaces, associated entrances/exits, and related improvements under the Music Concourse area of Golden Gate Park (the "Garage Project"); and

WHEREAS, The Act authorized the Golden Gate Park Concourse Authority (the "GGPCA") to construct and operate the Garage Project; and

WHEREAS, The GGPCA anticipates that the Garage Project will be located on properties under the jurisdiction of the GGPCA and the Recreation and Park Commission, and that a portion of the Garage Project may encroach on property under the jurisdiction of the Fine Arts Museums of San Francisco ("FAMSF"); and,

WHEREAS, To facilitate completion of the Garage Project, the GGPCA and FAMSF anticipate that it will be necessary to enter into an easement agreement ("Easement Agreement"), granting certain easements, licenses or other property rights relating to the construction and operation of the Garage Project, and the permanent encroachment of any portions of the Garage Project, if any, located,on property under the jurisdiction of FAMSF; and

WHEREAS, the Garage Project is undergoing environmental review as required by the California Environmental Quality Act ("CEQA"), and thus the Garage Project itself may undergo modifications as a result of the environmental review and, prior to any approval of the Garage Project, all decision-makers must consider the environmental effects of the Garage Project; and

WHEREAS, FAMSF desires to authorize the Director of Museums to negotiate a form of Easement Agreement and any related documents with the GGPCA, as described herein, and any additions, amendments, and/or modifications thereto ("Easement Documents"), to be approved as to form by the City Attorney; and

WHEREAS, The Easement Documents will be subject to: further review and approval by the FAMSF Executive Committee; completion of all required environmental review and approvals pursuant to the San Francisco General Plan, Section 101.1 of the Planning Code, and the California

Environmental Quality Act (CEQA); and any other governmental and/or private approvals necessary for the Easement Documents; now, therefore,

be it

RESOLVED, That the Director of the Museums is hereby authorized to develop and negotiate all Easement Documents, subject to the review and approvals as specified herein, to facilitate the construction, operation and location of the Garage Project.

3. Report on the New de Young "Topping Off" Celebration, "Ready, Set, Grow!", on October 18, 2003

Discussion

Discussion

Action

Discussion

F. Consideration and Possible Action to Adopt a Resolution Setting the Dates of the 2004 Board of Trustees Meetings

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby set the following dates, times, and locations for its 2004 regular meetings:

Date Time Location

Thursday, January 22, 2004 3 p.m. Board Room, Legion of Honor

Thursday, April 8, 2004 3 p.m. Board Room, Legion of Honor

Thursday, June 10, 2004 3 p.m. Board Room, Legion of Honor

Thursday, October 14, 2004 3 p.m. Board Room, Legion of Honor

Action

G. Other Informational Items

Discussion

IV.

Director's Report - Harry S. Parker III

Discussion

A. Consideration and Possible Action to Approve the Following Loan Requests (See Appendix C)

1. Exhibition Loan Requests

2. Long-Term Loan Request from the California Capitol Historic Preservation Society with Option to Renew for Four of the Piazzoni Mural Panels

3. Long-Term Loan Renewal Request from the University of California at Berkeley

Action

Action

Action

Action

B. Presentation on the Planning for the New de Young Museum Education Facilities - Sheila Pressley, Acting Director of Education

Discussion

C. Consideration and Possible Action to Adopt a Resolution Increasing

Certain Facility Rental Fees¹

RESOLVED, That the Board of Trustees of the Fine Arts Museums of

San Francisco does hereby approve the rental rate schedule affecting certain

facility rental fees with the guest capacities and activity restrictions listed below remaining unchanged and with the understanding that fee income will be payable to the Corporation of The Fine Arts Museums to support museum activities; and be it

FURTHER RESOLVED, That the rental rate changes will be effective

July 1, 2003 but will apply only to future clients, who have not yet been quoted a rental fee; and be it

FURTHER RESOLVED, That the rental rate changes supersede

the facility rental rates adopted as Board Resolution 1386 by the Executive Committee of the Board of Trustees at its meeting on September 20, 2001.

Rental Fees

Bookings are an exclusive FAMSF responsibility. The Director of Museums may block out certain days, times of day and periods when rental of an entire museum takes priority over renting areas within a museum. Reservation confirmation deposits and balance payable terms are set by the Director.

Fees include guards, a building engineer, custodial service, coat check and a museum representative. Additional fees, if any, will be determined at the

time of contracting.

Facility Current Proposed

Fees Fees

Entire museum viewing, 3 hours $ 10,500 same

Entire museum, additional hour(s) or fraction 3,000 same

Maintenance deposit 500 same

Legion entire museum plus Gallery 10

Private Dinner, 100 guests maximum,

FAMSF approved caterers only 11,000 same

Legion entire museum plus Court of Honor

tent site, 4 hours 25,000 same

Legion lower level viewing, 1 hour 2,000 same

Legion lower level viewing, 2 hours 3,000 same

Legion lower level viewing, 4 hours 5,000 same

Legion lower level, additional hour(s) or fraction 2,000 same

Legion Cafe & Garden, 8 hours (includes 2 hours 2,500 3,000

set-up, 4 hours event time, 2 hours take down)

Including use of Terrace hallway

Legion Cafe & Garden, late start (after 8 p.m.) n/a 500

Facility Current Proposed

Fees Fees

Entrance to Terrace Level via

Museum Front Door (no access to Galleries) n/a 1,000

Court of Honor ceremony (no tents allowed)

Ceremony at 6pm or later n/a 500

Wedding Package:

· Ceremony in Court n/a 500

· Front Entrance n/a 1,000

· 8 hours Café use n/a 3,000

(includes 2 hours set up,

4 hours event time,

2 hours take down)

and use of Terrace Hallway

· TOTAL n/a 4,500

Guarantee 12 month hold for a Saturday

Wedding Package n/a 1,000

Legion Café & Garden extended hours,

5 pm to 7 pm, limited menu 750 same

Legion Café Board Room, Tu-Sn 10am-4pm,

50 guests or less 500 same

Legion Café Board Room, over 50 guests, add 10/guest same

Florence Gould Theater, commercial rate, 2 hour

rehearsal & 2 hour performance including

AV charge 1,750 same

Florence Gould Theater, non-profit group rate,

2 hour rehearsal & 2 hour performance including

AV charge, Tu-Sun daytime 750 same

Florence Gould Theater, non-profit group rate,

2 hour rehearsal & 2 hour performance including

AV charge, Mon and eves 1,250 1,400

Florence Gould Theater, additional hour(s)

Including AV charge:

-- commercial rate 750 same

-- non-profit group rate Tu-Sun daytime 250 same

--non-profit rate Mon and evenings 250 300

Facility Current Proposed

Fees Fees

Florence Gould Theater Multiple Performance

Rates (3 or more of same performance)

· Daytime performance Tu - Sun. n/a 700

· Evening & Monday performance n/a 1,350

· Daytime rehearsal Tu - Sun n/a 550

· Evening & Monday rehearsal n/a 1,000

Lower level hallway in conjunction with

theater rental 1,000 same

Florence Gould Theater, lower level hallway

intermission refreshments in conjunction

with theater rental (refreshments subject

to approval by Legion Administrator) n/a 300

Restrictions /Legion of Honor:

Capacities: entire museum -- 650 guests; lower level -- 325; cafe seated dinner -- 220; cafe standing reception -- 245; cafe garden -- 241 (only with cafe rental); Gould Theater -- 316 seats plus 2 companion and 3 wheelchair spaces; lower level hallway in conjunction with Gould Theater rental -- 321 guests with fire permit.

Restrictions: drinks and hors d'oeuvres allowed only in the garden courts (Galleries 8 and 12), Rotunda, the Rodin Gallery (Gallery 10) and Rosekrans Court (without art on display). Seated meals allowed only in the Legion Café and Gallery 10. Lower level guest access is only though the north entrance. The main entrance and Court of Honor are reserved to clients who rent the entire Legion. More than 325 guests requires the rental of the entire Legion.

Reservations for the Café may be made no more than six months before a Monday-Friday event, nine months before a Saturday event, and 12 months before a Sunday event. Legion Cafe rental clients may either arrange food and beverage services with the museum's concessionaire, Edible Art, or an outside caterer, approved by the Director of Museums. If outside caterers provide alcoholic beverages in the Café, they must pay a standard fee approved by the Director of Museums for Edible Art to surrender its liquor license. The cafe kitchen is off limits to outside caterers.

Action

D. Consideration and Possible Action to Adopt a Resolution to Transfer

Funds in the Admission Fund for the Fiscal Year 2003-04

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby authorize the Controller of the City and County of San Francisco to transfer monthly excess revenue over monthly admission operating expenses in the Admission Fund (2S CRF RPD) Index Code 615001 to Project PFAADM, Index Code 615001 on a monthly basis for the fiscal year 2003-04; and, be it

FURTHER RESOLVED, That the funds in project PFAADM are to be used to reimburse the Corporation of The Fine Arts Museums for expenses incurred on behalf of the Museums.

Action

E. Consideration and Possible Action to Adopt a Resolution Acknowledging Funding Expended by the Corporation of The Fine Arts Museums During the Period January 1 Through March 31, 2003

WHEREAS, The Corporation of The Fine Arts Museums is a 501(c)(3)

not-for-profit corporation that exists to support the activities of the Fine Arts Museums of San Francisco and to serve as the developer of the New

de Young Museum; now, therefore, be it

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby acknowledge with gratitude funding in the amount of $3,909,297 expended by the Corporation of The Fine Arts Museums for operations and $9,616,308 for the New de Young Museum in Golden Gate Park during the period January 1 Through March 31, 2003.

Action

F. Report on Bequests Received During the period January 1 Through March 31, 2003

1. Consideration and Possible Action to Adopt a Resolution Acknowledging a Bequest of Funds Received by the Fine Arts Museums of San Francisco During the Period January 1 Through March 31, 2003

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby acknowledge with gratitude the following bequest

of funds received during the period January 1 Through March 31, 2003:

Estate of William Zoller - $40,443.90

2. Report on a $5 Million Bequest from Honorary Trustee Phyllis C. Wattis to The Fine Arts Museums Foundation to Establish the Phyllis C. Wattis Fund for Major Acquisitions

Discussion

Action

Discussion

G. Update on the City Budget

Discussion

H. Current and Future Exhibits

Discussion

I. Other Informational Items

Discussion

V.

Public Comment

Members of the public may address the Board of Trustees on items within the subject matter jurisdiction of the Fine Arts Museums of San Francisco. Speakers may address the Board for up to three minutes; the President or the Board of Trustees may limit total comment to thirty minutes.

VI.

Meeting Schedule, Future Events and Current and Future Exhibits

(See Appendix D - List of Board and Executive Committee Meetings, Events and Exhibitions)

Discussion

VII.

Adjournment in Memory of Trustee Emerita Katharine Doyle Spann - Diane B. Wilsey, President

Action