Qualify to Do Business

Doing Business with the City

How to become Eligible to Do Business with the City:

In order to contract with the City, all vendors must meet the minimum requirements described below. There may be additional requirements placed upon a vendor depending on the type of good or service to be purchased.

Mandatory Forms:

At a minimum, in order to become eligible to do business with the City, a vendor must submit the following documents to the Vendor Support Division via email: vendor.file.support@sfgov.org or by mail: City and County of San Francisco, Vendor Profile Application, Vendor File Support, City Hall, Room 488, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA 94102-4685.

  1. Vendor Profile Application (includes New Vendor Number Request Form and IRS Form W-9)

  2. P-25 - Business Tax Declaration

  3. CMD 12B-101 Declaration of Nondiscrimination in Contracts and Benefits 

Vendor Eligibility and Invoice Payment:

Vendors must have a City-issued vendor number, have all compliance paperwork submitted and approved by the City, and have an executed contract or purchase order before payments can be made. Once a vendor number has been assigned, an email notification will be provided by the City's Vendor File Support Division. This notification will include instructions on how to sign up to receive payments through the City's ACH Electronic Payment System, Paymode-X.

 

Vendor Eligibility Forms:

Form Purpose/Info Routing

Business Tax Declaration Form (Form P-25)

This declaration is required for city vendors to determine if you are required to obtain a Business Registration Certificate.

Email: ttx.VendorAccounts@sfgov.org

Fax: (415) 554-6207

Mail: Treasurer & Tax Collector
City Hall, Room 140
1 Dr. Carlton B. Goodlett Pl.
San Francisco, CA 94102

Declaration of Nondiscrimination in Contracts and Benefits with supporting documentation (Form CMD-12B-101)

This Declaration is used by the City’s Contract Monitoring Division to determine if a vendor offers benefits to employees. When a vendor offers benefits, it must be verified that all benefits, including insurance plans and leaves, are offered equally to employees with spouses and employees with domestic partners.

For more information and assistance, please visit the City Administrator’s Contract Monitoring Division Equal Benefits web page.  

Website: www.sfgov.org/cmd

Email: cmd.equalbenefits@sfgov.org

Mail: CMD, 
30 Van Ness Ave., Suite 200
San Francisco, CA 94102-6033

Vendor Profile Application

Includes New Vendor Number Request Form and IRS Form W-9.

Email: Vendor.File.Support@sfgov.org

Fax: (415) 554-6261

Mail: City and County of San Francisco
Vendor Profile Application
Vendor File Support
City Hall, Room 488
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102-4685

Supplemental Forms:

Form:

Required If:

Minimum Compensation Ordinance (MCO) Declaration (pdf

You have at least $25,000 ($50,000 for non-profit organizations) in cumulative annual business with a City department or departments and have more than 5 employees, including employees of any parent, subsidiaries and subcontractors.

Health Care Accountability Ordinance (HCAO) Declaration
(pdf

You have at least $25,000 ($50,000 for non-profit organizations) in cumulative annual business with a City department or departments and have more than 20 employees (more than 50 employees for nonprofit organizations), including employees of any parent, subsidiaries or subcontractors.

Insurance Requirements (pdf)

The solicitation requires the successful bidder to demonstrate proof of insurance.

Payment (Labor and Material) Bond (pdf

The solicitation requires the awarded vendor to post a Payment (Labor and Material) bond.

Performance Bond (pdf

The solicitation requires the awarded vendor to post a Performance bond.

Local Business Enterprise Program Application (Contract Monitoring Division)

You desire to participate in the City’s Local Business Enterprise Program which helps certain financially disadvantaged businesses increase their ability to compete effectively for City contracts.