- EMPLOYER ANNUAL REPORTING FORM: Employers covered by the Fair Chance Ordinance are required to report annually to the City on health care spending. A link to the online Employer Annual Reporting Form for calendar year 2017 will be available on this web page by April 1, 2018. Please check back soon for the link. Employers will be required to submit the form by April 30, 2018.
- Instructional Webinar: Register today for a step-by-step webinar on how to complete the 2017 Employer Annual Reporting Form. The webinar will be held on Thursday, April 5th, 2018 at 10:00 AM Pacific Time. Space is limited to 500 participants. A recording of the webinar will be posted on this web page by Monday, April 9th.
- New! Fair Chance Ordinance Employer Webinar Recording. View the webinar recording of the January 9, 2018 webinar to review the requirements of the San Francisco Fair Chance Ordinance as presented by Office of Labor Standards Enforcement staff. You can also download the FCO webinar slide deck from the presentation.
- New California Fair Chance Act: The State of California recently adopted the California Fair Chance Act (AB-1008), which also regulates how employers use arrest and conviction records in employment decisions and includes many provisions similar to the San Francisco Fair Chance Ordinance. The statewide law took effect on January 1, 2018. Employers in San Francisco must comply with both laws. Check back in the coming months for more guidance on compliance in San Francisco.
- New Proposed Amendment: The San Francisco Board of Supervisors is currently considering an amendment to the San Francisco Fair Chance Ordinance. A summary of the proposed amendment as well as the full text is available via the Board of Supervisors legislation database.
1. Employers citywide with 20 or more employees: The Fair Chance Ordinance covers employees and applicants for jobs within the City and County of San Francisco, if the current or prospective employer has 20 or more employees (total worldwide). See Article 49 of the San Francisco Police Code.
2. City contractors, subcontractors, and leaseholders: The Ordinance covers applicants and employees who work within the geographic boundaries of San Francisco and who: a) would be or are performing work under a service contract with the City; or b) who would be or are performing work at a site leased from the City. See Administrative Code Section 12T.
Note that the Fair Chance Ordinance also applies to housing providers: See the Human Rights Commission website for information on that portion of the Ordinance.
As of August 13, 2014, the Fair Chance Ordinance requires employers to follow strict rules regarding applicants’ and employees’ arrest and conviction record(s) and related information. The Ordinance covers employees who perform work (in whole or in substantial part) in the City and County of San Francisco, whose employers are located or doing business in the City; and have 20 or more employees (total worldwide).
This Ordinance covers any vocation, job, or work, including temporary, seasonal, part-time, contract, contingent, and commission-based work. It also covers work performed through the services of a temporary or other employment agency, and any form of vocational or educational training—with or without pay.
The Fair Chance Ordinance (FCO) prohibits covered employers from asking about arrest or conviction records on a job application.
The FCO also prohibits covered employers from ever considering the following:
- An arrest not leading to a conviction, except for unresolved arrests.
- Participation in a diversion or deferral of judgment program.
- A conviction that has been dismissed, expunged, otherwise invalidated, or inoperative.
- A conviction in the juvenile justice system.
- An offense other than a felony or misdemeanor, such as an infraction.
- A conviction that is more than 7 years old (unless the position being considered supervises minors or dependent adults).
In addition, the Ordinance requires covered employers to:
- State in all job solicitations/ads that qualified applicants with arrest and conviction records will be considered for the position in accordance with this ordinance. Suggested language: “Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.”).
- Conspicuously post the Official FCO Notice in every workplace/jobsite under the employer’s control.
- Before taking adverse action such as failing/refusing to hire, discharging, or not promoting an individual based on a conviction history or unresolved arrest, give the individual an opportunity to present evidence that the information is inaccurate, the individual has been rehabilitated, or other mitigating factors (following procedures outlined in Police Code Section 4909 or Administrative Code Section 12T.4).
- Maintain and retain accurate records of employment, application forms, and other pertinent data for 3 years.
- Allow the OLSE reasonable access to these records for monitoring and compliance purposes.
- Provide yearly compliance reports to the OLSE.
Employers may not take an adverse action against an applicant or employee (such as failing /refusing to hire, discharging, or not promoting the individual) for exercising their rights under the ordinance or cooperating with the OLSE.
- Where federal or state law imposes a criminal history requirement that conflicts with a requirement of the Fair Chance Ordinance, the federal or state law will apply.
- The FCO does NOT require employers to give preference to, or hire an unqualified individual with an arrest or conviction record.
- FCO does NOT limit employers’ ability to choose the most qualified and appropriate candidate among the applicants.
- FCO does NOT require employers to conduct a background check.