Fair Chance Ordinance (FCO)

 
News

New! The 2015 Employer Annual Reporting Form is now available. Please note that the reporting deadline has been extended from Saturday, April 30th to Monday, May 2nd, 2016. Employers covered by the Fair Chance Ordiance must submit the 2015 Employer Annual Reporting Form by midnight on Monday, May 2, 2016. 

The Office of Labor Standards Enforcement has published Fair Chance Ordinance Frequently Asked Questions (PDF).

The Office of Labor Standards Enforcement released the first Fair Chance Ordinance Annual Report on January 31, 2016.

Sign up for email updates! Join the OLSE email list for employers with 20 or more employees to receive periodic updates on the FCO and applicable San Francisco labor laws.

 Covered Employers

 

1.  Employers citywide with 20 or more employees: The Fair Chance Ordinance covers employees and applicants  for jobs within the City and County of San Francisco, if the current or prospective employer has 20 or more employees (total worldwide). See Article 49 of the San Francisco Police Code

2. City contractors, subcontractors, and leaseholders: The Ordinance covers applicants and employees who work within the geographic boundaries of San Francisco and who: a) would be or are performing work under a service contract with the City; or b) who would be or are performing work at a site leased from the City. See Administrative Code Section 12T.

Note that the Fair Chance Ordinance also applies to housing providers: See the Human Rights Commission website for information on that portion of the Ordinance.

 

 Overview

 
As of August 13, 2014, the Fair Chance Ordinance requires employers to follow strict rules regarding applicants’ and employees’ arrest and conviction record(s) and related information. The Ordinance covers employees who perform work (in whole or in substantial part) in the City and County of San Francisco, whose employers are located or doing business in the City; and have 20 or more employees (total worldwide).

This Ordinance covers any vocation, job, or work, including temporary, seasonal, part-time, contract, contingent, and commission-based work. It also covers work performed through the services of a temporary or other employment agency, and any form of vocational or educational training—with or without pay.

The Fair Chance Ordinance (FCO) prohibits covered employers from asking about arrest or conviction records on a job application.

The FCO also prohibits covered employers from ever considering the following:

  • An arrest not leading to a conviction, except for unresolved arrests.
  • Participation in a diversion or deferral of judgment program.
  • A conviction that has been dismissed, expunged, otherwise invalidated, or inoperative.
  • A conviction in the juvenile justice system.
  • An offense other than a felony or misdemeanor, such as an infraction.
  • A conviction that is more than 7 years old (unless the position being considered supervises minors or dependent adults). 

In addition, the Ordinance requires covered employers to:

  • State in all job solicitations/ads that qualified applicants with arrest and conviction records will be considered for the position in accordance with this ordinance. Suggested language: “Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.”).
  • Conspicuously post the Official FCO Notice in every workplace/jobsite under the employer’s control.
  • Before taking adverse action such as failing/refusing to hire, discharging, or not promoting an individual based on a conviction history or unresolved arrest, give the individual an opportunity to present evidence that the information is inaccurate, the individual has been rehabilitated, or other mitigating factors (following procedures outlined in Police Code Section 4909 or Administrative Code Section 12T.4).
  • Maintain and retain accurate records of employment, application forms, and other pertinent data for 3 years.
  • Allow the OLSE reasonable access to these records for monitoring and compliance purposes.
  • Provide yearly compliance reports to the OLSE.

Employers may not take an adverse action against an applicant or employee (such as failing /refusing to hire, discharging, or not promoting the individual) for exercising their rights under the ordinance or cooperating with the OLSE.

Please note:

  • Where federal or state law imposes a criminal history requirement that conflicts with a requirement of the Fair Chance Ordinance, the federal or state law will apply.
  • The FCO does NOT require employers to give preference to, or hire an unqualified individual with an arrest or conviction record.
  • FCO does NOT limit employers’ ability to choose the most qualified and appropriate candidate among the applicants.
  • FCO does NOT require employers to conduct a background check.

 

 

 Statute

 

1. Article 49 of the San Francisco Police Code - Employers citywide with 20 or more employees.

 2. San Francisco Administrative Code Section 12T - City contractors, subcontractors, and leaseholders.

 

 Resources

 

  • Notice Posting - must be posted at workplaces and job sites.
  • Know Your Rights Handout for job applicants (PDF)
  • Frequently Asked Questions (PDF)
  • Legislative Digest (PDF)
  • Annual Reporting - the 2015 Employer Annual Reporting Form is now available. Please note that the reporting deadline has been extended from Saturday, April 30th to Monday, May 2nd, 2016. Employers covered by the Fair Chance Ordiance must submit the 2015 Employer Annual Reporting Form by midnight on Monday, May 2, 2016. Please review the 2015 Employer Annual Reporting Form Instructions.  Download a PDF iconPDF Preview of the Employer Annual Reporting Form. Please note that once you begin the online form, you cannot save it to return to it later.  Access the online 2015 Employer Annual Reporting Form.
  • Note that the FCO has its own detailed requirements that are not identical to those laid out in the EEOC Enforcement Guidance and the Privacy Rights Clearinghouse Fact Sheet below. These resources are linked because they provide useful background information.

 

 

Contact Us
 

 

Please email fce@sfgov.org or call 415-554-5192 if you have questions about your rights and responsibilities under the Fair Chance Ordinance.