City Non-Profit Contracting Task Force
September 5, 2002
1:00-3:00 p.m.
Minutes
Present:
Representing Non-Profit Community:
Jim Illig, Project Open Hand
Salvador Menjivar, Hamilton Family Center
Tony Michelini, Catholic Charities of the Archdiocese of San Francisco
Tiffany Mock-Goeman, Continuum
Nancy Rubin, Edgewood Center
Jonathan Vernick, baker places, Inc.
Representing City Departments:
Gene Coleman, Mayor’s Office of Community Development
Winna Davis, Mayor’s Department of Children, Youth & their Families
Larry Ross, Aging & Adult Services
Michelle Ruggels, Department of Public Health
Others: Staff:
John Haskell, Controller’s Office Henny Lee, Dept of Administrative Services
Debbi Lerman, S.F. Human Services Network Rebecca Kinney, Dept of Admin. Services
Glynnn Washington, SF Human Services Network Angela Karikas, Deputy City Attorney
Winnie Xie, Status of Women
The meeting was called to order by Co-Chair Rubin at 1:19 P.M.
Consent Calendar
The August 15 minutes were unanimously approved.
Report of the Co-Chairs
The Task Force requested that Co-Chair Blackwell report on the status of"Documentum" at the next meeting.
Recommendations
TF1 was tabled until the next meeting and amended as follows:
Fiscal monitoring guidelines.
TF3 was tabled.
Karikas responded to the Task Force question regarding the requirement ofBoard approval for contracts $10 million or more. She cited Charter Section9.118 Contract and Lease Limitations.
The Task Force asked that Karikas consult with Alameda County counsel ontheir use of master contracts.
Contract Certification Start Date
The Task Force agreed that the matter has been addressed in Master ContractCommittee recommendation #5 (see below).
Nature & Timing of Report to Board of Supervisors
Master Contract Committee:
Item #4 (see Committee notes) was amended as follows:
When the City plans to have an ongoing relationship with a contractor providingconsistent services, develop and use a sufficient "not to exceed"amount to cover multiple years and changes.
Item # 5 was split into 2 items as follows:
Item #5:
Start the process of submitting and approving documents early enough to assuretimely payment for ongoing services.
Item #6:
To more efficiently manage multiple contracts between the City and a non-profitagency that performs similar work for different parts of city government,consolidate contracts from various departments into a primary or lead departmentto administer the overall contract with a non-profit service provider.
Forms Committee:
Recommendations were approved as a concept, but language will be amendedlater.
Monitoring Committee:
Recommendations were discussed but no action was taken. To be continued atthe next meeting.
Agenda Items
The Task Force concurred that the next 3 meetings will be held from 1 to4 p.m. in order to ensure that the Report to the Board of Supervisors is completedin a timely fashion. Also, the Task Force may consider scheduling a meetingin addition to the regularly scheduled meetings.
Public Comment
Washington commented on TF1 and TF3.
Adjournment
The meeting was adjourned at 3:02 PM.
