Voting System Task Force
VOTING SYSTEMS TASK FORCE
MINUTES
Wednesday, September16, 2009 at 4:30 p.m. City Hall, Room 370 1 Dr. Carlton B. Goodlett Place, Room San Francisco, California
1. CALL TO ORDER AND ROLL CALL The meeting was called to order by Task Force Chair Jody Sanford at 4:15 p.m.
Present: Roger Donaldson Jody Sanford Tim Mayer James Soper Beth Mazur Ka-Ping Yee Absent: Gregory Miller
2. APPROVAL OF THE MINUTES By motion of Mr. Soper, seconded by Mr. Donaldson, the minutes of the August 19, 2009 meeting were approved as written.
3. REPORT ON OUTCOME OF MEETING WITH JOHN ARNTZ, DIR., DEPT. OF ELECTIONS
Ms. Sanford: meeting with Mr. Arntz was productive; he stated he was willing to provide information; he also said that he was satisfied with the present vendor and system. Mr. Donaldson attended that meeting and said he would like to meet with Mr. Arntz periodically. Group discussion ensued re what future role Task Force could perform as a resource for the Dept. of Elections.
a. Public Comment Mr. Brent Turner: would like to see SF play a leadership role in an open source consortium composed of other counties with respect to vendors and systems; would like to see consortium bring an open source report to Secretary of State, have her look at certification barriers to open source and consider opting out of federal process to create a new open source process that the Sec. of State can certify.
4. REPORT ON TASK FORCE MEMBERS’ ASSIGNMENTS FROM JULY MEETING
Ms. Sanford: continuing the conversation from last meeting that speaks to structure and scope of report to the BOS. Mr. Yee: has created an outline for the standards and guidelines section of the report to the BOS and asked how far into procedures does group want to go beyond systems. Discussion and suggestions for report scope and content ensued.
Ms. Sanford summed up discussion: use present RFP as baseline; modify RFP per research; future work plan will divide list issues among members; develop recommendations for a revised version of Ping’s document.
5. DISCUSSION RE INCREASING FREQUENCY OF TASK FORCE MEETINGS
Ms. Mazur moved to officially move meeting times to 4:30 pm to 6:30 pm. Seconded by Mr. Donaldson, motion passed unanimously. . Mr. Soper moved to add the following extra meetings, seconded by Mr. Donaldson, motion passed unanimously:
Future meeting dates are: 10/7, 10/21, 11/4, 11/18, 12/2, 12/16.
6. ITEMS FOR NEXT MEETING AGENDA
a. Progress on contact with Secretary of State re task force business b. Task Force communications and collaboration c. Discussion of Task Force work breakdown
7. ADJOURNMENTThe meeting was adjourned at 6:10 p.m.
