Voting System Task Force
VOTING SYSTEMS TASK FORCE
MINUTES
Wednesday, July15, 2009 at 4:00 p.m. City Hall, Room 370 1 Dr. Carlton B. Goodlett Place, Room San Francisco, California
1. CALL TO ORDER AND ROLL CALL The meeting was called to order by Task Force Chair Jody Sanford at 4:10 p.m.
Present: Roger Donaldson Jody Sanford Tim Mayer James Soper Beth Mazur Ka-Ping Yee Absent: Gregory Miller
2. APPROVAL OF THE MINUTES By motion of Mr. Yee, seconded by Mr. Donaldson, the minutes of the June 17, 2009 meeting were approved as written.
3. DISCUSSION OF TASK FORCE MEETING TIME
Members stated that the starting time of 4:30 p.m. was a more convenient time. The vote to amend the By-laws will be taken at the next meeting to reflect the change.
4. TASK FORCE MISSION, SCOPE AND OBJECTIVES
After a brief discussion of terminology, the group decided to continue this discussion to a later time.
5. REPORT ON SF DEPT. OF ELECTIONS MANAGEMENT OF VOTING EQUIPMENT
Mr. Donaldson: wants to interview DOE to review the entire elections system and process; wants to set up meeting with Director John Arntz and include Chair Sanford and Vice Chair Yee. Mr. Donaldson suggested that all TF members enroll to be poll worker inspectors in the City & County of SF elections; Mr. Donaldson will look into meeting with the president of the Elections Commission and selected commissioners.
6. DEVELOPMENT OF TASK FORCE ACTION PLAN
Members discussed broad issues that should be included in the Action Plan and a time line. Report to Board of Supervisors should include: description of Task Force’s methodology; glossary of terms; review of existing elections systems and practices in SF; review of best practices in election system design applicable to the CCSF; rationale for proposed recommendations; options considered but rejected.
Members agreed to individually take on tasks. Mr. Donaldson will draft an outline based on items listed in the ordinance; Mr. Yee will research and review San Francisco election ordinances; Mr. Soper will review HAVA; Mr. Mayer will research problem reports from the public; Ms. Mazur will survey existing election systems in other localities; Ms. Sanford will review SF poll worker manuals.
7. ITEMS FOR NEXT MEETING AGENDA
a. Vote on mission, scope and objectives b. Action Plan discussion c. Report on Task Force research assignments
8. ADJOURNMENT The meeting was adjourned at 6:10 p.m.
