EXECUTIVE COMMITTEE

June, 2003

4:00 p.m.

25 Van Ness Avenue, Suite 70


Explanatory documents are available for public inspection and copying at the Arts Commission office, 25 Van Ness Ave, ste 240, during regular business hours.

Commissioners Present:
Stanlee Gatti, Andrea Cochran, Ralph Guggenheim

Absent: Denise Roth, Janice Mirikitani

Staff Present:
Richard Newirth, Director of Cultural Affairs, Nancy Gonchar, Deputy Director, Judy Nemzoff, Rupert Jenkins, Carol Marie Daniels, London Breed and Jenny Louie

NOTICE

Note: All votes are unanimous unless recorded otherwise.

Commissioner Roth called the Meeting to order at 4:15 p.m. Note: Agenda item III was discussed first.


Minutes
  1. Motion to approve the proposed Bayview Opera House, Mission Cultural Center for Latino Arts, and South of Market Cultural Centers' 2003-2004 Management and Programming Plans and Budgets, from Cultural Center Line Item Hotel Tax Funds, contingent upon completion of eligibility requirements.

    Bayview Opera House $234,825
    Mission Cultural Center for Latino Arts $395,406
    South of Market Cultural Center $659,514

    Ms. Nemzoff explained that the Cultural Centers did not submit their Management and Program Plans (MPPs) by the May 16 deadline in time for the CAE meeting. Normally, the MPPs are completed prior to submission to the CAE Committee. However, it was important to have MPPs and budgets approved at this meeting to place the motions on the consent calendar for the Full Commission. Otherwise budget approval from the Commission would be postponed until August, delaying grant agreements and funding until August. She explained that it's been a difficult financial year for the Cultural Centers and delaying the grants would be devastating. Contingency clauses in the Motion reflect additional work the Centers must finalize. If the MPPs are incomplete by the 30th of June, recommendation for funding will be pulled.

    Ms. Roth wanted to know why they missed the deadline. Mr. Newirth explained as a noncompetitive granting process, there were no repercussions to submitting the proposals late.

    Ms. Roth asked about the 25% earned revenue line item. Ms. Nemzoff explained that it is required by the legislation that the Cultural Centers raise a percentage of funds above and beyond what is allocated by the Hotel Tax Fund. A discussion about staffing and budgets followed and concerns about SFAC responsibilities in maintaining "healthy nonprofits" housed in the four Cultural Centers. Mr. Newirth stated that anytime an organization is unable to fulfill their duties, both the staff and the Board bear responsibility. He noted that if there is cause for concern, the board, as steward of the organization, needs to address internal organizational issues.

    Staff was asked the status for the four MPPs and how much was incomplete. Ms. Daniels pointed out that the issue with Bayview is not so much that items are missing, but that there are inconsistencies. The other Center's MPPs are closer to being complete.

    Commissioner Guggenheim asked about line items Somarts budgeted for fiscal sponsorship for the Asian Pacific Islander Cultural Center and the Queer Cultural Center, since those two organizations have their own 501(c)(3) status. He wanted more information on this issue and on how Somarts was going raise their match.

    Commissioner Cochran wanted to know if there is a review process and if there was any accountability. Ms. Gonchar noted that there is a half-year review, but there are no limits on how the budgets are spent. Mr. Newirth added that all four Centers are currently being audited by the Controller's office.

    Ms. Daniels felt that there would be no problem getting the MPPs completed by June 30. Commissioner Cochran wanted to know if there is any way to determine whether or not a Cultural Center is really serving the community that they're supposed to be serving. Mr. Newirth explained that each center is supposed to have 6 community support board meetings each year where the public is able to provide their input. Ms. Daniels noted that Bayview Opera House, Ruth Williams Memorial Theatre is an active rental facility, but she does not know the specifics of their weekly programming and classes. Ms. Gonchar noted that this center is important for the community at a critical location.

    Ms. Nemzoff hopes to revamp the MPP process to have formal guidelines and to bring it more in line with a traditional granting process.

    Motion to approve the proposed Bayview Opera House, Ruth Williams Memorial Theatre 2003-2004 Management and Program Plans and Budget for $234,825 from Cultural Center Line Item Hotel Tax Funds, contingent upon completion of eligibility requirements by June 30, 2003.

    Moved: Guggenheim
    Second: Cochran

    Motion to approve the proposed Mission Cultural Center for Latino Arts 2003-2004 Management and Program Plans and Budget for $395,406 from Cultural Center Line Item Hotel Tax Funds, contingent upon completion of eligibility requirements by June 30, 2003.

    Moved: Guggenheim
    Second: Cochran

    Motion to approve the proposed South of Market Cultural Center 2003-2004 Management and Program Plans and Budget for $659,514 from Cultural Center Line Item Hotel Tax Funds, contingent upon completion of eligibility requirements by June 30, 2003.

    Moved:Guggenheim
    Second: Cochran

  2. Motion to approve the transfer of up to $217,430 from the Hotel Tax Fund to Intersection for the Arts for the African American Arts & Culture Complex.

    Ms. Nemzoff explained that although Intersection for the Arts will remain the fiscal sponsor for AAACC, the African American Art and Culture Complex (AAACC) had to submit the same documents as the other Cultural Centers. Producing the MPP will help in the transition to a nonprofit. Ms. London Breed explained that AAACC would meet their required 25% match by generating other revenues in addition to very conservative spending. She noted plans to generate income from facility rental, however, they remain committed to provide space for nonprofits for community benefit. As the building becomes increasingly popular they may increase their rates. The parking lot is rented out to the community and they have a good relationship with the neighborhood. Projected income from the lot was conservative but expected to be at least $20,000. The Center is planning a fundraiser for next March and they were able to secure $60,000 from the Department of Children, Youth and Families. Ms. Breed projected that a nonprofit will be incorporated sometime in the fall.

    Moved: Cochran
    Second: Guggenheim

  3. Discussion and motion to approve the FY 03-04 Art Gallery budget.

    Ms. Gonchar noted that the one significant change in the budget was that 35% of the gallery manager's salary would be covered by the Public Art Fund. Ms. Roth wanted to know how the income would be made up. Ms. Gonchar explained that it was part of the revenues from the Pops Summer in the City Series. Mr. Jenkins noted that he hoped to increase his income with a grant from the San Francisco Foundation. He also explained that his budget included funds located at Intersection for the Arts, the Gallery's fiscal agent, and that they needed a fiscal agent because some foundations do not wish to donate directly to city agencies. He is expecting a slight drop off in support from GFTA for City Hall exhibitions. He noted that most of the line items are constant, but one difference is the fundraiser. Last year they grossed $13,000 with a net $8,000 and the Gallery is hoping for $20,000 gross. The program operating costs are now cut to the bone, with design being the only line item targeted for further reduction.

    Moved: Guggenheim
    Second: Cochran

  4. Motion to review and approve the following individuals to the Cultural Equity Grants panel pool:

    Norman Gee Artistic Dir Oakland Public Theatre
    Nola Yee member of the board of Pac Islandersí Cult. Assoc.
    Jennifer Walsh, Exec. Dir Abada-Capoeira
    Jose Marquez, Multi-media artist, Professor CCAC
    Julio Morales, Artist, Professor SF Art Institute

    Moved: Cochran
    Second: Guggenheim

    The meeting adjourned at 5:45 p.m.
    Submitted by Jenny Louie, Program Manager, Cultural Equity Grants Program
    Approved by Richard Newirth, Director of Cultural Affairs

    June 17, 2003

     




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