October 27, 2011

JUS.T.I.S. Governance Council Meeting
October 27, 2011 Minutes

Start of Meeting: 9:35 a.m.

Departments Present: District Attorney, Sheriff, Police (PD), Public Defender, Superior Court, City Administrator’s Office, Juvenile Probation, Mayor’s Office, Department on Status of Women (DOSW). Members of the public were present.

Agenda— Approved

Minutes from Prior Meeting – Approved

From Executive Sponsor’s Update:

A status on project staffing was given. A current JUSTIS team member was promoted to fill one the vacant Senior Business Analyst positions. We will work with Human Resources to backfill the newly vacated position and continue efforts to fill the vacant Oracle Developer position.

A lively and productive discussion followed related on how best to present regular reports to the Board of Supervisors, and other City constituencies.

A Memorandum of Understanding (MOU) related to services with the Department of Technology was being finalized.

From Technical Steering Committee’s (TSC) Update:

A recent audit of ARRA grant expenditures included a review of JUSTIS purchases funded through this grant. No findings were found.

Adult Probation attended the 10/26 technical steering committee meeting and provided a status of where they were with implementing their COMPASS system.

The Police Department attended the 10/19 technical steering committee meeting and provided a status on activities related to sending Incident Report data to JUSTIS.

On the subject of COIT funding for the Police, the TSC made its recommendation to the members of the Governance Council. The recommendation was to approve the release of COIT funds held under reserve to the Police Department for their Incident and Crime Warehouse project.

(Note: A copy of the recommendation is posted on the JUS.T.I.S. web site with the 10/27/11 Governance Council Agenda.)


Police Funding Request

The Council members voted unanimously to approve the release of COIT funds to the Police Department for their Incident and Data Warehouse project.


From Case Management System Updates:

Hub Activity/Server Project:

Testing related to the Sheriff’s latest release of their Jail Management System within the HUB is looking positive.

JUSTIS is working with the COURTS on the interface between the Hub and CX2000. This is expected to be in production readiness testing in December/January.

JUSTIS engineering team is working on the PD Incident System interface, and they are also working on the JUSTIS interface to the Public Defender’s Case Management System

JUSTIS has been meeting with the Police Department to identify appropriate BCS codes for the Unified Charge Code table.

JUSTIS has been meeting with various departments relating to anticipated activity around Assembly Bill 109.


Juvenile Probation:

Juvenile Probation’s web-based case management system has been completed.

District Attorney:
The District Attorney reported that they are continuing to work on the interfaces to their Subpoena module.

They are also looking at how statistics are gathered in their Damion system and the CABLE legacy system so that moving forward there will be a consistency between how the two systems produce statistics.

Public Defender:

PDR reported that there was no change in status from their last report.



Police:

The Police warehouse data exchange is set up and in alpha testing.
Their User Interface should be in limited production soon.
Incident data should be available in January 2012.

Sheriff:
SD is implementing the most recent release of their vendor’s corrections module.
SD is working to implement their vendor’s Field Reporting module.
SD is waiting to hear back from their vendor on their Programs Module.

Superior Court:
The Courts are working with JUSTIS identifying XML requirements and data transfer needs.


SATS:
The project is now being referred to as the Quality of Life project.
JUSTIS is using Courts data to identify frequent infraction offenders
JUSTIS is now building the User Interface for criminal justice members to identify people who are frequent violators of (quality of life) infractions
Meetings will be held with the criminal justice members to identify any needed changes once the prototype is demonstrated.


New Business – No new business was raised.


End of Meeting: 10:45 a.m.