Rule 211

 

Examinations

 

Applicability:   Rule 211 shall apply to all classes of the Uniformed Ranks of the San Francisco Police Department

 

Article I:  Promotional Examinations In The Uniformed Ranks Of The Police Department

 

Sec. 211.1       General Provisions Governing Promotional Examinations

 

Sec. 211.2       Frequency of Promotional Examinations

 

Sec. 211.3       Examinations without Charge

 

 

Article II:  Examination Process and Announcement

 

Sec. 211.4        Human Resources Director Empowered to Act

 

Sec. 211.5       Announcement

 

Sec. 211.6       Protests and Appeals of Examination Announcements

 

Sec. 211.7       Reissuance of Examination Announcements

 

Sec. 211.8       Official Time Periods

 

Sec. 211.9       Posting and Notice of Promotional Examination Announcements

 

Sec. 211.10     Means of Identification

 

Sec. 211.11     Copying of Examination Questions - Dissemination of Examination Information

 

Sec. 211.12     Examination Passing Mark

 

Sec. 211.13     Appraisal/Review Boards

 

 

 

 

 

Article III:  Inspection and Appeal Procedures

 

Sec. 211.14     Rating Keys

 

Sec. 211.15     Inspection of Rating Keys by Review Committee

 

Sec. 211.16     Inspection and Appeal Procedures

 

Sec. 211.17     Qualifications Appraisal Interview - Procedures and Appeals

 

 

 

Article IV:  Veterans Preference In Examinations

 

Sec. 211.18     Requirements for Entitlement to Veterans Preference

 

Sec. 211.19     Definition of Veterans

 

Sec. 211.20     Entitlement at Time of Separation From Active Duty

 

Sec. 211.21     Restriction on Entitlement

 

Sec. 211.22     Entitlement Exhausted Upon Acquiring Permanent Appointment

 

Sec. 211.23     Additional Entitlement for Veterans with Permanent Disability

 

Sec. 211.24     Definition of Time of War

 

 

Rule 211

 

Examinations

 

Article I:  Promotional Examinations In The Uniformed Ranks Of The Police Department

 

Applicability:   Rule 211 shall apply to all classes of the Uniformed Ranks of the San Francisco Police Department

 

Sec. 211.1       General Provisions Governing Promotional Examinations

 

      211.1.1      Except as specifically provided in this or other sections of these Rules, all promotions in the Uniformed Ranks of the Police Department, shall be made from the next lower civil service rank attained by examinations and/or other legally valid, job-related, selection procedures.

 

      211.1.2      All promotive examinations in the Police Department shall be job-related, valid, and consistent with State and Federal laws that promote the non-discrimination policies of the City and County of San Francisco.

 

Sec. 211.2       Frequency of Promotional Examinations

 

                        The Civil Service Commission shall provide for promotion in the Police Department on the basis of examinations and tests at least once every four years for each promotive position or rank in the Police Department.

 

Sec. 211.3       Examination without Charge
 

      211.3.1      Examinations shall be without charge to the applicants.

 

      211.3.2      Pilot Exception to the Requirement that Examinations be without Charge.

 

                        1) Notwithstanding Section 211.3.1 above, on a pilot basis for a period not to exceed thirty-six (36) months from the date of adoption, December 16, 2013, applicants for the entry-level Police Officer classification may be charged a fee by an outside vendor to take a City-approved examination that is administered by that vendor.  Such fee may be waived for financial hardship.

 

                        2) The decision to deny an applicant’s request for fee waiver based on financial hardship may be protested to the Human Resources Director within five (5) calendar days from the date of the notice of such denial.  A day the Department of Human Resources is closed shall not be counted as the fifth (5th) calendar day.  The Human Resources Director’s decision to deny a request for fee waiver based on financial hardship shall be

Sec. 211.3       Examination without Charge (cont.)

 

      211.3.2      Exception to the Requirement that Examinations be without Charge (cont.)

 

                        2) cont.

 

                        appealable to the Civil Service Commission in accordance with Civil Service Rule 205.12.1 - Appeal of Human Resources Director’s and Executive Officer’s Action, Examination Matters.

 

                        3) The Department of Human Resources shall provide the Civil Service Commission with reports on a semiannual basis on those examinations for which applicants were charged a fee pursuant to this Section 211.3.2.  Such reports shall include, but not be limited to, the following information for each examination: the number of applicants; the number of fee waiver requests, denials, protests and appeals; no-show rates; and available statistical information on the sex, race or ethnic group of applicants and eligibles.

 

Sec. 211.4       Human Resources Director Empowered to Act

 

                        The Human Resources Director or his or her designee shall rule on all matters concerning the examination program in accordance with these Rules.

 

Rule 211

 

Examinations

 

Article II:  Examination Process and Announcement

 

Applicability:   Rule 211 shall apply to all classes of the Uniformed Ranks of the San Francisco Police Department

 

Sec. 211.5       Announcement

 

                        The examination announcement shall provide the qualifications, dates, duration of eligible lists, type of examination, selection procedure(s) and other particulars regarding the examinations thereon announced.  Applicants must be guided solely by the announcement of the examination(s) for which they apply.  Not less than thirty (30) days prior to the issuance of this announcement, it shall be provided to the bargaining agent for review and comment.  Should the document not be returned within the thirty (30) days, the department will proceed with the job announcement.

 

Sec. 211.6       Protests and Appeals of Examination Announcements

 

      211.6.1      Protests concerning provisions of an announcement must be received by the Department of Human Resources/Examination Division of the Police Department within five (5) calendar days from the issuance date.  A day the Exam Unit is closed shall not be counted as the fifth (5^th) calendar day.

 

      211.6.2      The Human Resources Director or his or her designee will rule upon protests and notify the petitioners in writing.

 

      211.6.3      This decision is subject to appeal to the Civil Service Commission as provided elsewhere in these Rules.

 

Sec. 211.7       Reissuance of Examination Announcements

 

                        After considering appeals submitted in accordance with this Rule, the Human Resources Director or his or her designee may reissue the announcement.  When reissued, an examination announcement is not subject to the appeal procedure.

 

Sec. 211.8       Official Time Periods

 

                        Examination announcements shall set forth time limits for determination of the qualification of applicants.

Sec. 211.9       Posting and Notice of Promotional Examination Announcements

 

                        Examination announcements for a promotional examination shall be posted on the official bulletin board at the Police Department and the Department of Human Resources and will be distributed to each Bureau and Division.  The minimum posting period shall be twenty (20) calendar days prior to the beginning of the filing period.  A copy of the posting will be provided to the certified bargaining representative.  The Department shall develop procedures making examination announcement information available, upon request, to Police Officers detailed to outside agencies or on approved extended leaves of absence.

 

Sec. 211.10     Means of Identification

 

                        The Human Resources Director or his or her designee shall determine the method of candidate identification to be used in all entry-level and promotional examinations.

                                                                            

Sec. 211.11     Copying of Examination Questions - Dissemination of Examination Information

 

                        The copying of examination questions or the taking of unauthorized notes or outlines during the examination is prohibited.  Dissemination of examination information including verbal dissemination of examination questions or topics is prohibited.

 

Sec. 211.12     Examination Passing Mark

 

                        For examinations that require the use of passing marks or qualifying scores, the Human Resources Director or his or her designee shall establish the passing mark or shall determine the total number of persons to be included on the list of eligibles based on the needs of the service.

 

Sec. 211.13     Appraisal/Review Boards

 

                        1)   The orientation of an appraisal board may include a presentation by the department head or departmental representative which includes a description of the class for which the examination is being held, the setting of the class in the department, the critical elements or personal characteristics needed by employees in this class, and related information.  The department head or representative shall not discuss any candidate with

                        any member or members of the qualifications appraisal board at this time or any other time prior to the completion of the examination.

 

 

 

Sec. 211.13     Appraisal/Review Boards (cont.)

 

                        2)   No fraternal rings, organization pins, or insignia of any kind shall be displayed by any candidate who appears before the board in any qualification appraisal interview.

 

                        3)   No board member shall rate a candidate who is related to that person or rate a candidate if any strong personal or working association exists between that candidate and the board member so that it would be difficult to make an impartial rating or create a serious appearance of impropriety.

 

                        4)   No candidate shall discuss her/his candidacy or any relationship thereto with the qualifications appraisal board members prior to the completion of all parts of the examination(s) and the final adoption of the list(s) of eligibles resulting therefrom.

 

                        5)   No letters of reference or recommendation shall be presented to the qualifications appraisal board.

 

                        6)   The board may consider relevant documents such as specified in the

                        scheduling notice.

 

                        7)   In all qualifications appraisal interviews, the same standards shall apply to all candidates who appear for the same class.

 

                        8)   The minimum passing or qualifying rating must be related to a class, not to a single position within a multiple position class.

 

                        9)   No applicant for public employment shall be questioned as to political views, religious beliefs, labor affiliations, race, national origin, ethnicity, age, gender identification, sexual orientation, ancestry, marital status, medical conditions or other non-merit factors, nor will such factor be utilized in establishing minimum qualification requirements and developing examinations.  Otherwise prohibited nepotism and favoritism shall be prohibited.

 

                        10) Recordings of qualifications appraisal reviews shall be retained only until all ratings become final and any timely appeals and litigation based thereon have been resolved.  A defective recording shall not invalidate the interview unless the Human Resources Director or his or her designee find the omitted or unintelligible material critically relevant to the case, in which event the Human Resources Director or his or her designee may authorize a second interview or order a new examination.

 

Rule 211

 

Examinations

 

Article III:  Inspection and Appeal Procedures

 

Applicability:   Rule 211 shall apply to all classes of the Uniformed Ranks of the San Francisco Police Department

 

Sec. 211.14     Rating Keys

 

                        Rating keys shall not be available for review or inspection.  Protests of written questions or answers on any examination shall not be allowed.

 

Sec. 211.15     Inspection of Rating Keys by Review Committee

 

                        Notwithstanding any other provision of these Rules, the examination announcement may provide for review of questions and answers thereto by a review committee.  Such review committee shall be composed of three or more persons appointed by the Human Resources Director or his or her designee from among a panel of five officers submitted by the Chief of Police and shall hold a rank not less than that of the class for which the examination is being held.

 

Sec. 211.16     Inspection and Appeal Procedures

 

      211.16.1    All appeals regarding the administration of an examination component(s) must be filed in writing with the Department of Human Resources/Police Department Examination Division within five (5) calendar days of the administration of the examination component giving rise to the appeal.  A day the Department of Human Resources/Exam Unit is closed shall not be counted as the fifth (5th) calendar day.  These appeals which pertain to the administration of the examination shall be resolved in a single process to commence at the conclusion of the administration of the various examination components. Appeals shall be limited to allegations of malfeasance or bias during the administration of the examination.

 

      211.16.2    Any challenges shall be filed in writing within the time limits provided in these Rules and shall state the basis upon which the appeal is being made.

 

      211.16.3    All protests properly filed under this section shall be resolved in accordance with the provisions of these Rules of the Civil Service Commission.  The decision of the Human Resources Director on these protests may be appealed to the Civil Service Commission.  Appeals of the Director’s decisions must be filed as provided elsewhere in these Rules.

 

Sec. 211.16     Inspection and Appeal Procedures (cont.)

 

      211.16.4    The identity of any examiner giving any mark or grade shall not be disclosed.

 

Sec. 211.17     Qualifications Appraisal Interview - Procedures and Appeals

 

      211.17.1    In the event of any challenge of an examiner or any ratings in qualifications appraisal interviews, all other candidates whose standing in the examination may be affected shall be notified of the challenge.

 

      211.17.2    Challenge of Board Members

 

                        1)   A board member may excuse herself or himself from rating any candidate when, in the judgment of the board member, it would be difficult to rate the candidate impartially.  If possible, the excused board member shall be replaced by an alternate with the same qualifications.

 

2)   Any challenge as to personal bias or competence of a person serving as an examiner in the qualifications appraisal interview based upon prior knowledge of or acquaintance with a board member shall be made by a candidate to the representative of the Department of Human Resources or authorized representative immediately prior to participation in this phase of the examination.  The candidate shall then proceed with the interview.  If such challenge is sustained by action of the Civil Service Commission following denial by the Human Resources Director or his or her designee, the rating by the challenged person shall not be computed in the final rating of the candidate and the rating of the candidate shall be that of the unchallenged members of the examining board.

 

                        If more than one-half of the board members are successfully challenged, then the Human Resources Director or his or her designee shall cancel this session and a new board shall be constituted, unless more than one panel of examiners has been convened for the examination, in which case the candidate shall be examined by an alternate panel of equal number.

 

                        3)   Any appeal or challenge of the conduct of the qualifications appraisal board based on a claim of bias, malfeasance, or misfeasance of board members must be made in writing and presented to the representative of the Department of Human Resources/Police Department Examination Division within two (2) business days from when the qualifications appraisal interview was held.  Challenges based on bias, malfeasance or misfeasance not filed in this two (2) day period cannot be considered.  Such challenges must state the specific grounds upon which the challenge is based.  Failure to state the specific grounds for the challenge shall nullify the challenge.  All challenges properly filed under this section shall be resolved in accordance with the provisions of these Rules before the

Sec. 211.17     Qualifications Appraisal Interview - Procedures and Appeals (cont.)

 

      211.17.2    Challenge of Board Members (cont.)

 

3)   (cont.)

                        identification sheets of those admitted to the oral examination are opened and scores of the participants are known.

 

                        4)   The Civil Service Commission, in acting on a challenge or appeal of the conduct of the qualification appraisal board, shall consider only the applications, records, tape recordings, and questions and answers which constitute the record of the qualifications appraisal interview.  The Commission will sustain protests only when the candidate presents evidence that clearly substantiates a charge of bias, malfeasance, or misfeasance.

 

                        5)   The decision of the Civil Service Commission on this subject shall be final.

 

                        6)   In absence of a challenge under this section or upon a decision by the Commission under this section, later challenges shall be precluded.