Civil Service Commission - January 6, 2020 - Minutes

Meeting Date: 
January 6, 2020 - 2:00pm
Location: 
City Hall
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102

MINUTES

Regular Meeting

January 6, 2020

 

2:00 p.m.

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

 

 

CALL TO ORDER

 

 

 

2:00 p.m.

 

 

 

ROLL CALL

 

 

 

 

President Elizabeth Salveson

Present

 

Vice President Kate Favetti

Present

 

Commissioner Douglas S. Chan

Present

 

Commissioner F. X. Crowley

Present

 

Commissioner Jacqueline P. Minor

Present

 

 

 

President Elizabeth Salveson presided.

 

 

 

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

 

 

 

Ellen Lee Zhou stated, “I am a public social worker.  I am a bargaining team member for government employees.  I have been coming to you in 2016, 2017, 2018, and 2019.  The last time I was here was on 12/16/19.  I reported to you about failing public policies created by politicians who are 100% Democrats for 45 years. Mono-party democratic leaders failed to address SF’s ongoing social problems: public health and public safety.”

 

 

 

APPROVAL OF MINUTES  (Item No. 3)

 

 

 

Regular Meeting of December 16, 2019

 

 

 

Action:

Adopted the minutes with the condition Item #16 (Commissioner’s Announcements/Requests) is corrected to state, “Interviews will be held thereafter.”  (Vote 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

 

Sandra Eng, Acting Executive Officer announced the Consent Agenda was modified after receiving a request for postponement from an appellant.

 

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

 

Micki Callahan, Human Resources Director made three (3) announcements: (1) The Department of Human Resources is currently supporting the Arts Commission, Planning Commission, Juvenile Probation with their executive recruitments.  DHR is offering a pool of prequalified recruitment vendors to any department that needs them. (2) DHR will be sending a delegation to Los Angeles County to share information and practices on hiring modernization, diversity and equity, and de-identification. (3) At the next Commission meeting on February 3, 2020, DHR’s diversity team will be providing a presentation on best practices and sharing  a diversity tool kit for departments to use.

 

0338-19-1

Fiscal Years 2020-22 Mayor’s Budget Instructions and Department Budget Preparation.  (Item No. 6)

 

 

Speaker:

Sandra Eng, Acting Executive Officer, Civil Service Commission

 

 

 

 

Public Comment:

Ellen Lee Zhou

 

 

 

 

Action:

Directed the Executive Officer to: continue to negotiate with the Office of the Mayor and the Controller to ensure that the Commission’s budget sufficiently supports anticipated service and staff to continue its Charter mandated functions; finalize the Fiscal Years 2020-22 Budget Request; incorporate changes made by the Commission and submit the Fiscal Years 2020-22 Budget Request to the Controller and the Mayor by February 21, 2020.  (Vote of 5 to 0)

       

 

0329-19-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

30534-19/20

City Administrator

$1,700,000

Contractor will be charged with accepting, packaging, removing, disposing of and incinerating regulated medical wastes typically associated with hospital, healthcare clinics, and similar facilities.  Wastes include materials classified as being potentially biohazardous (“red bag waste”), sharps, pathology wastes, chemotherapy waste, as well as pharmaceutical waste on behalf of the Department of Public Health and other City departments.

Regular

9/30/2026

43602-19/20

Public Works

$10,000,000

Perform as-needed environmental assessments and planning studies to assist in the completion of capital improvement projects, to negotiate with regulatory agencies, and prepare environmental, risk assessments and planning reports.

Regular

6/30/2026

 

 

 

 

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

46887-19/20

Public Works

$3,000,000

The Consultants will provide expert elevator design consultation services to ensure that our projects achieve the highest quality in elevator design.  Elevator Consultants are highly specialized consultants who are experts in the area of vertical transportation.  A professional elevator consultant will provide analysis of the building population, traffic, use and travel times required for elevators.  They will also provide specifications and coordination with Architects and Engineers to ensure the number and type of proper elevators are specified and employed for the project.  In summary, the Elevator consultant will provide an analysis and specification in order to create the most efficient transportation solution for a specific building.

Regular

12/31/2025

42463-19/20

Police

$175,000

Marine 10 is a 2009 44’ Mooseboat aluminum catamaran response vessel operated by the San Francisco Police Department (SFPD) Marine Unit.  Marine 10 has accumulated approximately 2300 hours on the current Cummins QSC 8.3L Marine Diesel engines.  These engines have been plagued with reliability issues necessitating replacement with a more durable propulsion system.  Marine 10 is expected to be able to operate a minimum of 600 hours annually while operating at 75% - 85% of throttle for 80% - 90% of these operational hours.

Regular

1/31/2021

45469-19/20

Public Utilities Commission

$9,500,000

The scope of work is to augment, assist, and support Program Control Group (PCG) staff in the administration, improvement and programming of PCG’s Primavera-based Program Control, Capital Planning and Construction Management Systems to integrate it with various other databases to generate reports and update capital program and project data (This is not to provide scheduling and cost estimating services).

Regular

4/19/2025

46657-19/20

Public Utilities Commission

$160,000,000

 

The San Francisco Public Utilities Commission (SFPUC) requires Scheduling Coordinator (SC) Services provided to the Hetch Hetchy (HHP) and CleanPowerSF energy portfolios for participation in the California Independent System Operator (CAISO) energy markets.  The SC will assist the SFPUC and both energy portfolios in optimizing its short-term resource utilization and service to its loads, including but not limited to submittal of Day Ahead and Real Time generation, load, and interchange schedules, submitting bids, submitting energy trades, managing communications between CAISO, SFPUC schedulers, and Power House Operators, handling settlements, and other related services.  The CAISO high and low voltage wheeling charges are required to be paid through SFPUC’s contracted Scheduling Coordinator (SC) such that these charges can be paid to support our energy transmission from Hetch Hetchy system to San Francisco customers.  CAISO’s tariffs define these charges as a type of “pass-through charge” that SC will pay the charge to CAISO on the behalf of the SC client (e.g. SFPUC) without any additional fee for the pass-through charge.  The CAISO settlement charges are paid on behalf of SFPUC and in accordance to the CAISO Payments Calendar.  The breakdown of charges are as follows: $10,000,000 for the contract costs and $150,000,000 for the CAISO pass-through charges.

Regular

7/31/2026

             

 

 

 

 

 

 

 

 

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

49075-19/20

Public Utilities Commission

 

$190,000

The purpose of this contract is to provide supplemental semi-annual and annual maintenance, calibration and as-needed repair services and hands-on-training for WWE maintenance staff of the boilers at the Wastewater Enterprise (WWE) Oceanside Water Pollution Control Plant (OSP) for the City and County of San Francisco Public Utilities Commission (SFPUC). Work under this contract includes maintenance and hands-on-training to the firing head, burner, burner windbox, tubes, refractory and filters. Work will also include emissions testing completed during the semi-annual and annual maintenance, and Bay Area Air Quality Management District (BAAQMD) compliance for operation of the boilers on dual fuel, natural gas and digester gas.

 

This contract is to supplement semi-annual and annual maintenance tasks and any unplanned emergency as-needed repair work which cannot be performed by existing City staff. The Contractor will provide hands-on-training and knowledge for WWE maintenance staff. WWE maintenance staff does monthly maintenance and limited as-needed repair work. The maintenance staff does not have the expertise, knowledge and manpower to perform all the supplemental semi-annual and annual maintenance tasks at this time. This limited scope of work will not offset future staff work. As staff is trained up, the intent will be for the maintenance tasks and emergency as-needed repair work performed by the Contractor will be reduced so WWE maintenance can perform the work.

Regular

2/9/2023

49210-19/20

Public Utilities Commission

 

$16,000,000

The San Francisco Public Utilities Commission (SFPUC) intends to award up to four (4) agreements at $4 million each to perform construction management (CM) services on an as-needed basis to supplement existing SFPUC and other City staff working on construction projects.

 

The programs/projects that may be served fall under, but are not limited to, the following: Sewer System Improvement Program (SSIP); Water System Improvement Program (WSIP) – 2 remaining projects; Hetchy Capital Improvement Projects; Emergency Firefighting Water System; Water and Wastewater Renewal & Replacement Programs; and other water, power, and wastewater capital projects.

 

Work includes: construction administration and change management; construction inspection (general, warranty, & specialty); project controls (cost and schedule); special inspection (coating, welding, geotechnical, marine, tunnel, etc.); environmental compliance monitoring; supplier quality surveillance; special laboratory testing; testing, startup, and commissioning assistance; surveying; construction safety inspection; and technical data entry and document control including engineering archives.

Regular

3/2/2025

40238-19/20

Sheriff

$ 3,600,000

 

The San Francisco Sheriff's Department is soliciting a contractor to provide a comprehensive reliable incarcerated person communications solution. The Contractor will provide, install and maintain various incarcerated person communication solutions inclusive of an incarcerated person, visitation and payphone telephone system and a video visitation solution at the Jail Facilities.

Regular

5/31/2023

 

 

 

 

 

 

 

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

40263-19/20

Technology

$6,500,000

 

The current Citywide Microsoft ELA does not allow for the procurement of support services. Currently, City departments that want such services engage Microsoft directly, whereby service hours are procured through the Tech Marketplace. However, the new ELA beginning in June 2020 will allow for the procurement of support services. Since Microsoft has changed its pricing model from a purchase of service hours to a percentage of total spend, DT is currently negotiating with Microsoft to procure Unified Support for ALL City departments based on the City’s anticipated total spend. This approach, which has been approved by MBO, will allow any City department using Microsoft products to engage with them directly for resolution and assistance in deploying software and products.

 

Microsoft Technical Account Managers and Engineers will assist City Staff in implementing Microsoft software products and work with City Staff to maximize the efficiency and deployment of Microsoft Products. These services require technical expertise and knowledge of proprietary Microsoft software products that City Staff do not have. Additionally, City employees do not have Enterprise level Microsoft deployment rights or access from an architectural level in order to perform this function.

 

Engineering services may be utilized on a project basis, as needed. Technical Account Managers are assigned to specific Departments to work with City Engineers. Department of Technology is submitting this Request for Citywide Services as part of a new Enterprise License Agreement which will be available for use by all City Departments.

 

In addition to the above, the new ELA will allow for the procurement of Microsoft consulting services on an as needed basis. Consulting services range from digital transformation design, planning and implementation, to cyber security services such as threat/vulnerability mitigation and identity/access control. Any department who wishes to retain Microsoft for such services will be able to do so through the Citywide EA.

Regular

5/31/2023

43377-19/20

Fire Department

$2,000,000

Perform physical fitness evaluations on new hires and current uniformed Fire Department personnel, including coronary risk factor evaluations, cardiovascular examinations, and laboratory testing.

Regular

12/31/2022

47310-19/20

Airport Commission

$40,000,000

The contractor shall operate, maintain, and repair the Baggage Handling System (BHS) at the San Francisco International Airport (Airport or SFO) Harvey Milk Terminal (Terminal 1). Operational work includes; system monitoring and balancing, the configuration of user interface, the implementation of operational plans, assigning resources, reporting and record-keeping. Maintenance and repair work includes; preventative and corrective maintenance, repair and replacement of equipment and parts, restoring system operations after blockages or jams, resetting and adjusting equipment, troubleshooting faults and inspecting components to ensure reliable transport of passengers' baggage from the check-in process to airline loading. The contractor will operate, maintain, and repair the BHS 24 hours a day, 365 days a year.

 

Regular

12/31/2025

 

 

 

 

 

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

2010-08/09

Public Heath

Current Approved Amount

$54,300,000

Increase Amount Requested

$0

New Total Amount Requested

$54,300,000

Contractor will provide Pharmacy Benefits Management (PBM) services for Department of Public Health (DPH) Community Behavioral Health Services (CBHS) clients by maintaining a network of pharmacies in San Francisco, electronically screening prescriptions for eligibility, processing payments for prescriptions written by BHS authorized prescribers for covered medications, and providing fiscal intermediary services for Patient Assistance Programs (PAP) operator(s). CBHS offers a wide range of services to all ages through a combination of County clinics and contracts with private community-based organizations, serving approximately 22,000 clients who need nearly 50,000 prescriptions each year. Prescriptions must be filled through 120 independent and chain retail pharmacies located throughout the City (no mail orders) which are appropriately accessible to clients, including meeting the needs of San Francisco’s culturally diverse patient populations with linguistic capabilities in at least 5 specific non-English languages (Cantonese, Mandarin, Russian, Spanish, and Vietnamese). Services also include 24/7 online, point-of service electronic claims adjudication, as well as tracking on co-payments and unmet Medi-Cal share of cost, and utilizing electronic interfaces with existing and planned CBHS information systems.

 

Scope Change:

Contractor will provide Pharmacy Benefits Management (PBM) services for Department of Public Health (DPH) Behavioral Health Services (BHS) clients by maintaining a network of pharmacies in San Francisco, electronically screening prescriptions for eligibility, processing payments for prescriptions written by BHS authorized prescribers for covered medications, and providing fiscal intermediary services for Patient Assistance Programs (PAP) operator(s). BHS offers a wide range of services to all ages through a combination of County clients and contracts with private community-based organizations, serving approximately 22,500 clients who need nearly 53,400 prescriptions each year. Prescriptions must be filled through 120 independent and chain retail pharmacies located throughout the City (no mail orders) which are appropriately accessible to clients, including meeting the needs of San Francisco’s culturally diverse patient populations with linguistic capabilities in at least 5 specific non-English languages (Cantonese, Mandarin, Russian, Spanish, and Vietnamese). Services also include 24/7 online, point-of service electronic claims adjudication, as well as tracking on co-payments and unmet Medi-Cal share of cost, and utilizing electronic interfaces with existing and planned BHS client information systems.

 

Modification

6/30/2023

38096-18/19

Economic & Workforce Development

Current Approved Amount

$100,000

Increase Amount Requested

$145,000

New Total Amount Requested

$245,000

The Office of Economic and Workforce Development (OEWD) is seeking a consultant to enhance and support economic development through promotion of new neighborhood retailers and support of local small businesses. Activities my include, but are not limited to: - Organizing promotional events to enhance visibility and awareness of local small businesses - Producing promotional and marketing materials for local merchants - Supporting small businesses to advertise and/or recruit for open job opportunities - Advising the OEWD on emerging small business needs - Connecting businesses to available City resources for small businesses - Coordinating and/or facilitating meetings with local small businesses and merchant organizations.

Modification

6/30/2022

 

 

 

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4064-08/09

Public Utilities Commission

Current Approved Amount

$4,400,000

Increase Amount Requested

$700,000

New Total Amount Requested

$5,100,000

The San Francisco Public Utilities Commission (SFPUC) seeks to retain the services of a qualified Proposer to conduct hydrologic, geomorphic, biological and related river ecosystem science work on an as-needed basis. The work will be conducted in support of the Upper Tuolumne River Ecosystem Project and other related SFPUC river and stream ecosystem management efforts.

 

Modification

02/03/2024

43868-14/15

Public Health

Current Approved Amount

$11,063,266

Increase Amount Requested

$11,625,000

New Total Amount Requested

$22,688,266

Contractors are to provide triage screening for employability and disability and behavioral health and pre-vocational assessment with linkage to community services in the Department of Human Service (HSA) County Adult Assistance Programs (CAAP). Triage Screening provides brief assessment of CAAP applicants and recipients to determine if they have unmet health needs and whether they have disabilities that limit their ability to work or possibly meet the eligibility criteria for SSA Disability Benefits. The PAES Behavioral Health Assessment Service is an Integrated Behavioral Health Outpatient Program with a vocational focus that provides a comprehensive assessment of clients who have demonstrated barriers to employment during their participation in vocational services. This component assists in identifying employment barriers and offering community linkages. Pre-vocational services work with HSA’s workforce Development Dept. to provide psycho-educational groups/workshops/ Learning Needs Assessments/On-the-Job Assessment/Hire-Ability programs to equip clients with skills/abilities/attitudes relevant to obtaining/retaining employment. Short term behavior health services will be provided including assessment, individual and group support, case management, medication management; psychological testing, as well as consultation and outreach.

Modification

06/30/2025

49869-17/18

Public Health

Current Approved Amount

$120,400,000

Increase Amount Requested

$191,500,000

New Total Amount Requested

$311,900,000

Contractors will provide mental health/behavioral health services in a residential setting for adults who would otherwise be a risk of hospitalization or other institutional placement as part of the City’s Adult/Older Adult Systems Of Care (SOC), including services related to an urgent care center, acute diversion units, Institute for Mental Disease (IMD)-alternatives long-term mental health residential programs, older adult mental health residential programs, and mental health transitional residential treatment for mothers with young children. Approximately 21,000 San Francisco residents have serious mental illness and resulting significant functional impairments, including serious mood, schizophrenic/psychotic, anxiety, adjustment and other mental disorders, which may co-occur with substance use disorders and significant primary care, functional impairment and quality of life issues. In partnership with civil service staff, services provided by contractors provide flexible, integrated, seamless services based on the level and type of needs of the client, and responding as clients’ needs change over time.

Modification

12/31/2027

 

 

Speakers:

Mark Corso, San Francisco Fire Department spoke on PSC #43377-19/20.

 

 

 

Henry Gong, Sheriff Department spoke on PSC #40238-19/20.

 

 

 

 

 

 

 

Action:

  1. Approved PSC #43377-19/20 with the condition the San Francisco Fire Department provide proper union notice to SEIU, Local 1021.  (Vote of 5 to 0)
  2. Adopted the report and approved the remaining requests for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.  (Vote 5 to 0)

 

0318-19-1

Semi-Annual Position-Based Testing Report for the period of May through October 2019.  (Item No. 8)

 

 

 

 

Speaker:

None.

 

 

 

 

December 16, 2019:

Continued the item to the next Commission meeting of January 6, 2020 so that MTA can provide more information as to why the percentage of applicants versus eligible list are significantly different for the Class 1822 Administrative Analyst, 1823 Senior Administrative Analyst, and 1824 Principal Administrative Analyst.

 

 

 

 

Action:

Adopted the report.  (Vote of 5 to 0)

           

 

0232-19-6

Appeal by Ronnie Jones of the Human Resources Director’s Determination to Administratively Close His Complaint of Harassment.  (Item No. 9)

 

 

 

 

December 2, 2019:

Postponed to the meeting of January 6, 2020 at the appellant’s request.

 

 

 

 

Speaker:

None.

 

 

 

 

Action:

Postponed to the meeting of February 3, 2020 at the request of Lee Maranto, Attorney representing Ronnie Jones.  (Vote of 5 to 0)

 

0336-19-5

Request for Approval to Offer Status Grant Opportunity to Employees in Class 7416 Book Repairer to Class 3620 Library Conservation Technician I.  (Item No. 10)

 

 

 

Speaker:

Michael Lambert, San Francisco Public Library

 

 

 

 

Public Comment:

Vanessa Heidi, San Francisco Public Library

 

 

Andrea Grimes, San Francisco Public Library

 

 

 

 

Action:

Adopted the report and granted incumbents in Class 7416 to opt into Class 3620 Library Conservation Technician I.  (Vote of 5 to 0)

 

0337-19-5

Request for Approval to Offer Status Grant Opportunity to Employees in Class 7418 Senior Book Repairer to Class 3621 Library Conservation Technician II.
(Item No. 11)

 

 

 

Speaker:

Michael Lambert, San Francisco Public Library

 

 

 

 

Public Comment:

Vanessa Heidi, San Francisco Public Library

 

 

Andrea Grimes, San Francisco Public Library

 

 

 

 

Action:

Adopted the report and granted incumbents in Class 7418 to opt into Class 3621 Library Conservation Technician II. 

(Vote of 5 to 0)

 

 

 

0303-19-4

Appeal by Diane A. Van Der Heiden of the Rejection of Application for the H-32 Captain, Fire Prevention or Fire Investigation.  (Item No. 12)

 

 

Speakers:

Scott DeWolfe, Department of Human Resources

 

 

 

Dave Johnson, Department of Human Resources

 

 

 

Anna Biasbas, Department of Human Resources

 

 

 

Diane A. Van Der Heiden, Appellant

 

 

 

 

 

 

Action:

Adopted report; upheld the rejection of Diane A. Van Der Heiden’s application for the H-32 Captain, Fire Prevention or Fire Investigation Examination and denied the appeal.  The Department of Human Resources will also provide notice to the Civil Service Commission within three (3) months piror to the H-32 eligible list expiring, to inform if the eligible list will be extended or if a request for extension has been received.  (Vote of 5 to 0)

 

 

Public comment on all matters pertaining to Item #14 and #15.  (Item No. 13)

 

None.

 

Vote on whether to hold Item #15 in closed session.  (Item No. 14)

 

0273-19-6

Closed Session – Appeal of the Human Resources Director’s Finding of Insufficient Evidence to Sustain the Complaint of Harassment.  (File No. 0273-19-6) – Action Item

 

 

 

The Closed Session started at 3:22 p.m. and ended at 3:29 p.m. in City Hall, Room 400 and the following individuals were present:

 

 

 

Elizabeth Salveson, President, CSC

 

Kate Favetti, Vice President, CSC

 

F.X. Crowley, Commissioner, CSC

 

Douglas Chan, Commissioner, CSC

 

Jacqueline P. Minor, Commissioner, CSC

 

Sandra Eng, Acting Executive Officer, CSC

 

Jennifer Bushman, CSC

 

Lisa Powell, Deputy City Attorney

 

Micki Callahan, Department of Human Resources

 

Linda Simon, Department of Human Resources

 

Estevan Villarreal, Department of Human Resources

 

Matthew Valdez, Department of Human Resources

 

Department Representative

 

 

 

Action:

Adopted report; sustained the decision of the Human Resources Director and denied the appeal.  (Vote of 5 to 0)  The appellant failed to appear.

 

 

Reconvene in Open Session.  Vote to elect whether to disclose any or all discussions held on Item #15 in closed session (San Francisco Administrative Code Section 67.12 (a)) (Item No. 16)

 

 

 

Action:

The Commission voted to disclose its actions for Item #15 but not the discussion. (Vote of 5 to 0)

 

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 17)

 

President Salveson announced that Alliance Recruiting Agency is proceeding to collect applications and resumes with a deadline of January 17, 2020.  If Alliance determines there is an inadequate amount of applications and resumes received for consideration due to the holiday, then the deadline may be extended.  Also, an Alliance representative will be present at our next Commission meeting on February 3, 2020 to provide updates.  President Salveson will be in communication with Commission staff to determine if part of the item should be held in Closed Session.

 

ADJOURNMENT  (Item No. 18)

 

3:37 p.m.