Civil Service Commission - May 17, 2021 - Agenda

Meeting Date: 
May 17, 2021 - 2:00pm
Location: 

   AGENDA

 

 Regular Meeting

  May 17, 2021

 

  2:00 p.m.

 

Meeting held by teleconference pursuant to the Governor’s Executive Order N-29-20 and the Eighth Supplement to Mayoral Proclamation Declaring the Existence of a Local Emergency

 

 

LISTEN/PUBLIC COMMENT CALL-IN

USA is (415) 655-0001 | Access Code: 187 263 9842

 

 

LONDON N. BREED, MAYOR

 

COMMISSIONERS

 

ELIZABETH SALVESON

President

JACQUELINE MINOR

Vice President

DOUGLAS CHAN

F.X. CROWLEY

KATE FAVETTI

 

 

SANDRA ENG

Executive Officer

 

 

During the Coronavirus Disease (COVID-19) emergency, the Civil Service Commission’s regular meeting room, City Hall, Room 400 is closed.  Commissioners and Civil Service Commission staff will convene remotely.  The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 628-652-1100 or (3) use the Civil Service Commission’s dedicated public comment line 1-415-655-0001, Access Code 187 263 9842.  Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.

 

 

 

 

 

Regular Meeting

May 17, 2021

 

2:00 p.m.

 

 

 

     Remote Access Procedures

 

 

Phone Number                      Meeting ID

                (415) 655-0001                   187 263 9842 # #

 

 

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BEST PRACTICES

 

  • Call from a quiet location
  • Speak slowly and clearly
  • Turn down any televisions or radios around you
  • Address the Commission as a whole, do not address individual Commissioners

 

 

 

 

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

 

  1. Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (628) 652-1100.  The fax number is (628) 652-1109.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

  1. Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

  1. Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

  1. Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

  1. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (628) 652-1100 and confirmed in writing or by fax at (628) 652-1109.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

  1. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

  1. Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

  1. Opening summary of case (brief overview);
  1. Discussion of evidence;
  1. Corroborating witnesses, if necessary; and
  1. Closing remarks.

 

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

 

 

 

 

 

  1. Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

 

  1. Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

  1. Public Comment and Due Process

During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body.  The Commission does not restrict this use of general public comment.  To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment.  If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding.  The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.

 

  1. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (628) 652-1107 or (628) 652-1100 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

 

 

 

 

 

 

 

 

 

 

 

ITEM NO.

 

 

 

 

(1)

CALL TO ORDER AND ROLL CALL

 

 

 

 

 

 

President Elizabeth Salveson

 

 

 

Vice President Jacqueline P. Minor

 

 

 

Commissioner Douglas S. Chan

 

 

 

Commissioner F. X. Crowley

 

 

 

Commissioner Kate Favetti

 

 

 

 

 

 

(2)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

 

 

 

 

(3)

APPROVAL OF MINUTES - Action Item

 

 

 

 

 

Regular Meeting of May 3, 2021 – 2:00 p.m.

 

 

 

 

 

Recommendation:

Adopt the minutes.

 

 

 

 

 

 

 

 

 

(4)

ANNOUNCEMENTS

 

 

 

 

 

Announcement of changes to the agenda.

 

 

 

 

 

Other announcements.

 

 

(5)

HUMAN RESOURCES DIRECTOR’S REPORT

 

 

 

 

(6)

EXECUTIVE OFFICER’S REPORT

 

 

         

 

RATIFICATION AGENDA

 

 

 

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

 

 

 

(7)

Review of Request for Approval of Proposed Personal Services Contracts.
(File No. 0074-21-8) – Action Item

     

 

PCS

Department

Amount

Type of Service

Type of Approval

Duration

46781-20/21

Airport

$600,000

Contractor to perform on-going inspection, maintenance, and necessary repair/replacement of the San Francisco International Airport ("Airport") water perimeter buoy system. The maintenance includes: (1) inspections, (2) hardware repair and replacement, and (3) installation and/or connection of recovered buoys.

Regular

12/31/2026

48652-20/21

Department of Homelessness and Supportive Housing

$9,000,000

The purpose of the contracts are to provide software as a service (SaaS) licensing and System Administration services for the Clarity Human Services SaaS application, which serves as the City’s Homelessness Response Management Information System (HMIS). The City is required to have an HMIS as a condition of receiving federal CoC funding.

Regular

6/30/2025

43927-20/21

City Administrator

$350,000

The Reproduction and Mail Services Department (“ReproMail”) is responsible for the distribution of mail envelopes/parcels to City departments as the recipient and on behalf of City departments as the sender to commercial and residential recipients. The accurate and timely distribution of such mailings requires the use of a mail sorter machine which maintains upto-date United States Postal Services’ (“USPS”) Coding Accuracy Support System directories and current USPS tables (i.e. labeling lists and 5-digit city/state scheme information). This request is to provide the routine preventive and remedial equipment maintenance and software maintenance, including software fixes, patches, and updates, to allow for a fully functioning mail sorter machine. Equipment preventive maintenance inspections will be performed monthly; remedial maintenance for the equipment will be performed on an as needed basis. Software maintenance, including phone/email support and software fixes, patches, or updates, are performed on an as-needed basis.

Regular

6/30/2026

48623-20/21

Municipal Transportation Agency

$500,000

The San Francisco Chained Activity Modeling Process (SF-CHAMP) is the official transportation modeling tool for San Francisco and is certified as compliant with the Regional Transportation Plan by the MTC. SFMTA seeks the services of a consultant for the care, maintenance, and updates of SFCHAMP, the San Francisco travel forecasting software program, to implement new relevant features, reporting tools, and up-to-date assumptions about travel behavior.

The consultant will analyze the San Francisco Municipal Transportation Agency (SFMTA) transportation impacts on potential land use, employment, housing, transit service, and transportation infrastructure changes and provide as-needed travel demand monitoring.

Regular

3/31/2026

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

42548-20/21

Public Utilities Commission

$2,000,000

The Sunol Long Term Improvements - Alameda Creek Watershed Center design team requires Exhibitry (DBA Tracy Evans Productions, Inc.) to provide specialized technology for exhibits for the Alameda Creek Watershed Center (Center), which is currently under construction Exhibitry is a design and production firm that specializes in state of the art proprietary interactive exhibits. Exhibitry has invented and developed the proprietary technology for the interactive exhibits including: Focal Vue, Holotube, Virtula Reality and TouchFree and 3D VUE Real-Time. The interactive technology will provide unique and hands-free education experiences which will reach a wider auidience and provide interactive experiences that will meet the goals of the Center. Exhibitry is the inventor and sole manufacturer of these technologies.

Exhibitry will provide 11 self contained "kiosks" for the Center that range from a virtual reality swim in a creek to viewing and manipulating historic artifacts up close as well as interactive games and video walls. For each exhibit, the Exhibitry team wll be responsible for all aspects of developing the creative, production, programming fabrication and testing. Exhbitry will also ship and oversee installation of the "kiosk" exhibits. The contract also includes 4 years of maintenance and updating of the exhibits as needed.

Regular

4/30/2026

40321-20/21

Public Health

$65,000,000

Contractor will provide community based end-to-end COVID-19 vaccine access sites. The providers will provide all services needed to administer vaccine to community sites. Services will include registration, scheduling, site administration, communication/call center, data collection and reporting, billing, and project management services.

Regular

1/31/2022

43503-20/21

Public Health

$10,000,000

The contractor shall provide medical supplies, distribution services, and temporary warehousing services of essential City emergency supplies. The Department will contract for end-toend distribution services for the bulk availability of commonly used supplies and just in time availability of less commonly used supplies. This will include maintenance of a required catalog of supplies SFDPH will order on a just in time and bulk basis, inventory management of those supplies while at Contractor’s facility, analytical support in preparing and processing daily orders and maintaining the accuracy of the supplies catalog and daily delivery of ordered supplies to SFDPH facilities. SFDPH will also contract for the warehousing, inventory management and delivery of residual supplies, including personal protective equipment, ordered by the City in response to the COVID-19 emergency. The request only represents the cost of the distribution services, and the temporary warehousing services of emergency supplies. The request does not include the actual cost of the commodities procured through the distributor and its partners currently estimated at over 25 million dollars a year.

Regular

6/30/2026

45778-20/21

Public Health

$7,500,000

Contractor will provide an online registration and scheduling platform including a call center for COVID-19 vaccinations. Contractor may also provide billing services to the City and potentially third parties. The contractor may also provide as-needed consultation services in the area of test site planning and optimization work.

Regular

3/31/2022

46645-20/21

Public Health

$4,000,000

This contract will cover eyeglasses and as-needed optometric services for Zuckerberg San Francisco General Hospital (ZSFGH) and Laguna Honda hospital (LHH). The contractor(s) who are awarded this contract will be fitting eyeglasses for the patients of both hospitals and providing optometric services on an as-needed basis for patients referred by ZSFGH.

Regular

2/28/2025

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

41216-20/21

Public Utilities Commission

$20,000,000

This PSC will be made up of four (4) contracts, each at a value of $5 million. Work will consist of specialized and technical as-needed services in the areas of water supply, storage, delivery, and transmission services, water quality services, water treatment services, natural resources services, management improvement services, asset management services, land management services, security and emergency response services, environmental and regulatory compliance services, health and safety services, and customer services for the San Francisco Public Utilities Commission (SFPUC). Each team should be able to respond to the full scope.

Regular

9/30/2026

3089-11/12

City Administrator

Current Approved Amount

$769,500

Increase Amount Requested

$2,000,000

New Total Amount Requested

$2,769,500

The contractor will install, configure and provide maintenance on a software module that allows access to the City's Customer Relationship Management (CRM) software used to manage the City's service requests. When required, vendor services assist City staff extending the functionality of the application while training staff to make additional improvements.

Modification

6/30/2024

4011-13/14

Public Works

Current Approved Amount

$6,665,000

Increase Amount Requested

$0

New Total Amount Requested

$6,665,000

Consultants will perform a full range of highly specialized environmental services in conformance with the provisions of the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA) for the Better Market Street (BMS) Project, a project to improve pedestrian, transit, bicycle, and vehicular mode circulation, and activate the street by adding street life zones between Octavia Blvd and the Embarcadero (and possibly Mission Street between S. Van Ness Avenue to the Embarcadero). It is expected that a joint Environmental Impact Report (EIR)/Environmental Impact Statement (EIS) will be required. Consultants will conduct aesthetics/visual, air quality, biological resources, cultural resources, geology/soils, hazards and hazardous materials, land use and planning, noise, transportation and traffic, utilities and service systems and other analyses needed to support that analysis.

Modification

1/12/2024

44508-14/15

Department of Technology

Current Approved Amount

$3,800,000

Increase Amount Requested

$500,000

New Total Amount Requested

$4,300,000

The primary objective of this project is to implement a citywide Web Content Management (WCM) solution that is sufficiently scalable to address the growing needs of the City’s websites while offering the flexibility required to satisfy City departments’ unique needs. The project envisions the vendor working with City staff to setup and support the WCM cloud environment that will enable the City to build custom websites using a more sophisticated software development system, the Drupal system. This more sophisticated and flexible solution will replace the City's current low-cost solution offered by our incumbent Web content management vendor, Vision Internet, a vendor procured through the Technology Store.

Modification

6/30/2023

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4089-09/10

Public Health

Current Approved Amount

$13,000,000

Increase Amount Requested

$4,000,000

New Total Amount Requested

$17,000,000

The contractor will provide a medical doctor (MD) with a specialization in the fields of dermatology, gynecology, nephrology, pathology, radiology, neurology, orthopedics, plastics, and other sub specialties that may be required during the term of the approval. The services are very low in volume, typically averaging several hours a month and are also dependent on the patient mix at any given time.

Scope Change:

This is a modification to support ongoing services in multiple clinical practice areas at Laguna Honda Hospital. The scope of work is modified to reflect the current list of needed services, including: pathology, dermatology, nephrology, neurology, orthopedic surgery, plastic surgery services, radiology, rheumatology, ophthalmology and optometry, electrocardiogram (ECG) services, otolaryngology Head and Neck Surgery (OHNS) services, endocrinology, infectious diseases services, physiatry, cardiology, pulmonary, and podiatry.

Modification

6/30/2024

 

 

Recommendation:

Adopt the report.  Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.

 

CONSENT AGENDA

 

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(8)

Salary Survey for Registered Nurse Classifications (Charter Section A8.403) 2021 – 2022.
(File No. 0075-21-3) – Action Item

 

 

 

 

Recommendation:

Adopt the report; Certify to the Board of Supervisors for the Acute Care
Nursing Classifications the highest prevailing salary schedules in the six Bay Area counties (Public & Private) in effect of April 15, 2021.

 

REGULAR AGENDA

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(9)

Personal Services Contract 41849-20/21 with the Office of Contract Administration and the Department of Public Health; Pursuant to Mayor's 35th Supplemental Emergency Proclamation - Omit Posting.  (File No. 0076-21-8) – Action Item

 

 

 

 

Recommendation:

Adopt the report.

 

(10)

Appeal by Stan Eichenberger, Local 39 of PSC #39380-15/16 from the Police Department.
(File No. 0071-21-8) – Action Item

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

39380-15/16

Police

Current Approved Amount

$100,000

Increase Amount Requested

$40,000

New Total Amount Requested

$140,000

The contractor will provide emergency repair services and preventative maintenance and parts for the San Francisco Police Department's 16 freezers and 6 refrigerators which store evidence. A list of equipment is attached.

 

Modification

4/30/2023

 

 

Recommendation:

Adopt the report.  Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.

 

SEPARATIONS AGENDA

 

 

(11)

Requesting a Hearing by Terence Kerrisk of His Future Employment Restrictions as a
7326 Glazier, with the City and County of San Francisco.  (File No. 0021-20-7)
 – Action Item

 

 

 

 

Recommendation:

Deny the appeal and uphold the San Francisco Public Works’ decision
to impose a conditional future employment restriction requiring 10 years
of satisfactory service with an outside employer.

 

 

(12)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

 

 

(13)

ADJOURNMENT