Civil Service Commission - August 17, 2020 - Minutes

Meeting Date: 
August 17, 2020 - 2:00pm
Location: 

                                                                                       MINUTES

 Regular Meeting

  August 17, 2020

 

  2:00 p.m.

 

Meeting held by teleconference pursuant to the Governor’s Executive Order N-29-20 and the Eighth Supplement to Mayoral Proclamation Declaring the Existence of a Local Emergency

 

 

LISTEN/PUBLIC COMMENT CALL-IN

USA is (408) 418-9388 | Access Code: 146 054 7855

 

 

LONDON N. BREED, MAYOR

 

COMMISSIONERS

 

ELIZABETH SALVESON

President

JACQUELINE MINOR

Vice President

DOUGLAS CHAN

F.X. CROWLEY

KATE FAVETTI

 

 

SANDRA ENG

Executive Officer

 

 

During the Coronavirus Disease (COVID-19) emergency, the Civil Service Commission’s regular meeting room, City Hall, Room 400 is closed.  Commissioners and Civil Service Commission staff will convene remotely.  The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 415-252-3247 or (3) use the Civil Service Commission’s dedicated public comment line 1-408-418-9388, Access Code 146 054 7855.  Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.

 

 

 

 

 

 

CALL TO ORDER

 

 

 

 

 

2:01 p.m.

 

 

 

 

 

 

ROLL CALL

 

 

 

 

 

 

President Elizabeth Salveson

Present

 

 

Vice President Jacqueline P. Minor

Present

 

 

Commissioner Douglas S. Chan

Present

 

 

Commissioner F. X. Crowley

Present

 

 

Commissioner Kate Favetti

Present

 

 

 

 

 

 

President Elizabeth Salveson presided.

 

 

 

 

 

 

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

 

 

 

 

 

None.

 

 

 

 

 

APPROVAL OF MINUTES  (Item No. 3)

 

 

 

 

 

Regular Meeting of August 3, 2020

 

 

 

 

 

Action:

Adopted the minutes.  (Vote of 5 to 0)

 

 

 

 

 

ANNOUNCEMENTS  (Item No. 4)

 

 

 

 

 

None.

 

 

 

 

HUMAN RESOURCES DIRECTOR’S REPORT

 

 

 

Micki Callahan, Human Resources Director announced that today was the kick off meeting for the New Applicant Tracking System Solution.  It’s the partnership with Smart Recruiters and Deloitte & Touche.  It is going to cover the application, recruitment, exams, referral, and certification.  Exciting solution and partnership with two companies to try to get the best of the private sector innovation customized to the public sector environment and merit system needs.

 

 

0169-20-1

Report on Provisional Appointments.  (Item No. 5)

 

 

 

Action:

Adopted the report.  (Vote of 5 to 0)

 

 

0170-20-1

Report on Position-Based Testing Program.  (Item No. 6)

 

 

 

Action:

Adopted the report.  (Vote of 5 to 0)

 

 

           

 

 

EXECUTIVE OFFICER’S REPORT

 

 

0164-20-1

Process and Procedures for Filling the Upcoming Vacancy of the Human Resources Director Position Due to the Upcoming Retirement of the Current Human Resources Director – Personnel Matter.  (Item No. 7)

 

 

 

August 3, 2020

Directed the Executive Officer to move forward to seek a budget for a recruiter for a robust recruitment not a minimal recruitment, obtain other human resources director job announcements or qualification lists from other comparable large public entities to assist in designing the appropriate job announcement for the Human Resources Director position.  Directed staff to review thoroughly the classification specification for amendment and posting.

 

 

 

 

Speakers:

Sandra Eng, Executive Officer

 

 

Micki Callahan, Human Resources Director

 

 

 

 

Action:

Schedule the item for a special meeting on August 31, 2020 at
11 a.m.

 

(8)

Review of Request for Approval of Proposed Personal Services Contracts.

(File No. 0171-20-8) – Action Item

 

PCS

Department

Amount

Type of Service

Type of Approval

Duration

46765-19/20

City Administrator

$215,000

The contractor will provide software and hardware maintenance for the automated lighting system for the newly constructed SF Permit Center at 49 So. Van Ness Street opening in June 2020.The SF Permit Center is a 460,000 square foot building that facilitates the relocation of over 1,600 employees from the Departments of Public Works, Building Inspection, Planning, Department of Public Health Environmental Health Services, Board of Appeals, Entertainment Commission, Office of Short-Term Rentals and others.The project will provide enhanced customer service as San Francisco’s new one-stop permit center improving operational efficiencies and making permitting processes easier.

The lighting system will automatically adjust the lighting levels in response to the available daylight in each area of the building.Dynamically and on a continuous basis as the sun rises and more daylight becomes available on the floors, this system allows automated building lighting schedules to be implemented to turn lighting on and off according to that planned usage of each space.

Regular

8/31/2025

47945-19/20

Public Works

$4,000,000

Consultants will perform highly specialized civil engineering tasks that include data collections and designing compliant curb ramps per City standards and Americans with Disability Act (ADA) requirements, related land surveying, roadway, sewer, drainage design, and other curb ramp related consultations services.

Regular

7/20/2026

 

 

 

 

 

 

 

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

48731-19/20

Public Works

$4,300,000

The contract targets licensing/subscription and delivery of configured off-the-shelf software to support Construction and Capital Project Management activities within Public Works, including interactions with construction contractors.The work includes meetings and project management activities to agree upon and deliver the configured and functional solution.The contract also sees as needed customization and integration support to fill gaps in off-the-shelf functionality or integrations with related systems.Depending on the subscription or licensing and hosting model, the contract may also include hosting services.Estimated costs for software subscription and module fees are approximately $3.2 million over ten years.The remaining $1.1 million are estimated for implementation and as needed support services with over 70% estimated for the initial phase and major component rollouts in the first two years.

Regular

7/14/2028

47595-19/20

Municipal Transportation Agency

$1,000,000

To provide a mobile on-site facility to collect random, follow-up, reasonable suspicion, and post-accident breath and urine collection in compliance with Department of Transportation/Federal Transit Administration (DOT/FTA) Drug and Alcohol Testing Regulations.

Regular

8/30/2025

40551-19/20

Public Utilities Commission

$3,100,000

Contract Work will consist of designing, manufacturing, and installation of hydro-generators including stator core, windings, frame, field, field rotor poles for two (2) hydro-generation units at Moccasin Powerhouse.Each generator is rated at 50 MVA, 13.8kV, three-phase, 60 Hz, .9 power factor, 300 RPM (24 field poles).This Design-Build contract is estimated to require $3,100,000 for design services and $28,000,000 for construction costs.

Regular

5/2/2024

42930-19/20

Airport

$1,600,000

Services include software licensing, customization, maintenance, support services and training for the Airport’s continuity and response software system used by various Airport divisions including: 1) Airfield Operations, 2) Safety Management, and 3) Emergency Management.  Services will also include software development solutions and provision of development/design solutions for integrating the system with external systems such as the Federal Aviation Administration (FAA) and National Weather Service.  Approximately $900,000 of the total requested amount will be used for the software license/subscription, and $700,000 for professional services.

Regular

12/31/2025

38642-19/20

City Administrator

Current Approved Amount

$50,000

Increase Amount Requested

$150,000

New Total Amount Requested

$200,000

In October 2018, the Board of Supervisors passed an ordinance to create the Cannabis Oversight Committee to advise the Board of Supervisors and the Mayor regarding the implementation and enforcements of City laws and regulations relating to cannabis.  The Cannabis Oversight Committee is expected to begin in Fall 2019 and will be active for a three-year period.  The committee is comprised of 18 members.  Seven seats are held by non-voting government bodies, including Planning, Fire, Police, Building Inspection, and Health departments, San Francisco Unified School District and the Entertainment Commission.  The remaining committee seats are held by voting members from various sectors, including advocacy, applicants for licenses, equity applicants, business and unions.  The proposed work for this group will include preparation and facilitation of the monthly Task Force meetings.  Committee members may have strong, differing, yet equally legitimate, viewpoints.  There is a need for strong skills in facilitation, writing, meeting preparation, recording and synthesis of meeting minutes, and presentation.

Modification

11/29/2024

 

 

 

 

 

 

Continued

 

 

 

 

Action:

  1. Approve PSC #46765-19/20.  (Vote of 5 to 0)

 

 

  1. Approve PSC #48731-19/20 with the condition to report back in four (4) years on the progress of the contract.  (Vote of 5 to 0)

 

 

  1. Continue PSC #40551-19/20 to the meeting of September 21, 2020 to correct contract and notify the unions.  (Vote of 5 to 0)

 

 

  1. Adopted the report and approved the remaining requests for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.
    (Vote of 5 to 0)

 

 

 

0172-20-8

Request to Grant Health Service System Continuing Approval for Benefit Related Contracts for Personal Services Contracts.  (Item No. 9)

 

 

 

 

 

Action:

Adopted the report.  (Vote of 5 to 0)

 

 

       

0173-20-1

Annual Report on Certification of Eligibles – Entry and Promotion – Uniformed Ranks of Fire, Police and Sheriff.  (Item No. 10)

 

 

 

 

Action:

Adopted the report.  (Vote of 5 to 0)

 

 

0081-20-6

Appeal by Dennis B. Mars of the Human Resources Director’s Determination to Administratively Close His Complaint of Discrimination.  (Item No. 11)

 

 

 

 

Action:

Adopted the report and denied the appeal by Dennis B. Mars with the understanding that the Human Resources Director of Department of
Public Health will follow-up with the ongoing issues and report back
in sixty (60) days to the Commission.  (Vote of 5 to 0)

 

 

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 12)

 

 

President Salveson thanked the Civil Service Commission staff for all the hard work put in the virtual meetings.  She also thanked all the participants, the Commissioners, and the departmental representatives. 

 

 

 

ADJOURNMENT  (Item No. 13)

 

4:16 p.m.