CALL TO ORDER

2:01 p.m.

ROLL CALL

President Elizabeth Salveson

Present

Vice President Jacqueline P. Minor

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Kate Favetti

Present

President Elizabeth Salveson presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of April 19, 2021 – 2:00 p.m.

Action:

Adopted the minutes with the condition the typo under Item #3 (Minutes of May 4, 2021) for Agenda Item # 12 (Appeal by Troy Cato of the rejection of his application for 7366 Transit Power Line Worker (CBT-7366-M00218) s the action includes, “approved as a complete remedy for the appeal.” 

(Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

None.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Carol Isen, Human Resources Director reported that the City and County of San Francisco is still working under the local Emergency rules.  To align with the current Health Order, the Department of Human Resources (DHR) has made recent changes to the Telecommuting Policy.  The changes will allow employees to continue to telecommute but will also provide the City with needed staff for in-person services such as counters and other functions.  COVID-19 is still present in the City; however, the spread of the virus has reduced.  DHR is excited to bring more services directly to the citizens in-person.  DHR is working closely with Carmen Chu, City Administrator who is directing this effort.  DHR is continuing to provide support to employees and unions.  There will be more to come in the upcoming days.

In response to Vice President Minors follow-up questions, Director Isen stated the return to in-person for counter positions will likely be aligned with the Governor’s Directive.  In addition, vaccinations rates for Uniformed Ranks such as the San Francisco Police Department, San Francisco Fire Department, and San Francisco Sherriff’s Office were offered vaccines early.  Recently, DHR is asking employees to voluntarily provide their vaccination status so that DHR can analyze this information and make necessary modifications to encourage all City employees in getting the vaccine if needed.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Sandra Eng, Executive Officer reported the final draft of the Civil Service Commission’s (CSC) Policy and Procedures on Personal Services Contracts is almost ready to be presented to the Commission.  Executive Officer Eng thanked and acknowledged the hard work of the Office of Contract Administration and the many Personal Services Contract (PSC) Coordinators who provided feedback.  With the support of the Controller’s Office, we are now looking at the possibility of using a new system to better track the PSCs and at the same time finding a way that it is transparent to the public and to the unions.  Once it is ready to be presented to the Commission, CSC staff will be sure to notify all union representatives when that item is calendared.

In addition, CSC staff is in progress of ordering camera and audio equipment so that we can conduct Commission meetings in the office and when we return to in-person.  The equipment will also be used to accommodate other stakeholders who find the virtual platform more convenient way to hold meetings.

0068-21-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 7)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

45942-20/21

City Administrator

$600,000

This is a request for as-needed, after-hours, weekend and holiday emergency veterinary services. Services are needed between 5:30 pm and 8:30 am, which are the hours when Animal Care & Control (ACC) veterinary staff is off-duty. In addition, services may be needed on holidays between 8:30 am and 5:30 pm when City veterinary staff may not be on duty.

The vendor may also accept custody animals from San Francisco Police Department responding to incidents involving animals where the owner/guardian is unavailable (e.g., in the hospital) or when the animal requires impound for safety purposes (stray, nuisance). The vendor will maintain medical records to ACC on each animal and transmit them electronically. The Department of Animal Care and Control (ACC) will pay only for work performed. ACC is preparing a Request for Proposal (RFP) for these services.

Regular

12/31/2026

PCS

Department

Amount

Type of Service

Type of Approval

Duration

43520-20/21

Board of Supervisors

$500,000

The Assessment Appeals Board (AAB) is a mission critical function of the Board of Supervisors and its business purpose is to independently decide disputes between the Assessor's Office and property owners. The Board of Equalization (BOE) Property Tax Rule Section 305(2) requires that, beginning January 1, 2022, any county offering online filing of an application should provide a mechanism for an agency authorization form to be submitted electronically with the application. The AAB currently offers online filing of application and must comply with the BOE rule by implementing changes to its online filing system for the electronic agency authorization form submission for the July 2 - September 15, 2022 filing period. As-needed system maintenance may be needed after the initial implementation.

Regular

6/30/2023

48330-20/21

Controller

$1,200,000

Proposed work is actuarial valuation and advisory services related to Government Accounting Standards Board (GASB) 73, 74 and 75. Proposers must have experience providing actuarial and consulting services to large, complex public sector clients. The requested Actuarial and Consulting services are highly specialized. Actuary firms providing these services must be familiar with Governmental Accounting Standards Board Statement Number 73, Accounting and Financial Reporting for Pensions and Related Assets that are not within the scope of GASB Statement 68, and Amendments to Certain Provisions of GASB 67 and 68; and Governmental Accounting Standards Board Statement Number 74, Financial Reporting for Postemployment Benefit Plans Other Than Pension Plans; and Governmental Accounting Standards Board Statement Number 75, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. Proposers must be experienced handling large, multi-plan and multi-tier employers such as the City and County of San Francisco and have access to specialty expertise and complex information analysis tools.

Governmental Accounting Standards Board (GASB) Statement Number 73, Accounting and Financial Reporting for Pensions and Related Assets that are not within the scope of GASB Statement 68, and Amendments to Certain Provisions of GASB 67 and 68, and Governmental Accounting Standards Board (GASB) Statement Number 74/75 (Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions) states in general that governments should account for and report the annual cost of other postemployment benefits (OPEB) and the outstanding obligations and commitments related to OPEB in the same manner as they currently do for pensions. These amounts should be produced by actuarial valuations performed in accordance with parameters established by the GASB Actuarial valuations generally should follow accepted actuarial practices as set forth by the Actuarial Standards Board.

Contractor shall provide the City final formal GASB 73 and GASB 74/75 reports and information, including but not limited to:
• The necessary material for the Comprehensive Annual Financial Report to comply with GASB 73 and GASB 74/75 OPEB reporting and disclosure requirements, including for GASB 74/75 the Total OPEB Liability, service cost, Annual OPEB Expense, Deferred Inflows and Outflows of Resources related to OPEB, projected benefit payments, and actuarial gains and losses;
• Summary of current plan provisions and information;
• Summary of all assumptions used in calculations;
• Description of methods;

• Summary of census data used for valuation; and
• Prepare and Report full Crossover Tests.

Regular

6/30/2027

PCS

Department

Amount

Type of Service

Type of Approval

Duration

36567-20/21

Municipal Transportation Agency

$150,000

This contractor will provide professional consulting services to assist the San Francisco Municipal Transportation Agency (SFMTA) in developing, preparing, and updating an Indirect Cost Allocation Plan (ICAP) as updated by the Office of Management and Budget (OMB) Circular A-87 (now 2 Code of Federal Regulations (CFR) 225) Central Service Cost Allocation Plans).

Regular

10/1/2026

42129-20/21

Municipal Transportation Agency

$640,000

Crash damage repair of Presidents' Conference Committee (PCC) #1063 including, but not limited to, the repair of front metalwork, front-end lighting and other attachment, roof, operator cab, electrical cabinet, front doors, and wiring. The Contractor will also conduct inspections of both trucks and middle portion of the car body to determine if unseen damage was done to those areas, at which point the Contractor will discuss with and seek approval of the San Francisco Municipal Transportation Agency (SFMTA) prior to the additional work being performed.

The work shall be performed at the Contractor’s facility, except for the acceptance testing requiring the SFMTA infrastructure. Subcontractors may perform specialty work, such as seats, truck inspection, and rebuild, etc., at their facilities, but the Contractor shall strictly monitor the quality of the work.

The Contractor shall be responsible for transporting the streetcars from the SFMTA facility to the site of the rehabilitation work, including any transportation to subcontractors’ facilities, as well as transporting the completed streetcars back to SFMTA’s facility.

Regular

12/31/2023

42334-20/21

Public Utilities Commission

$500,000

Consultant will provide expert advice, analysis, and assistance on planning for electric utility customer growth.
Work products may include, but are not limited to the following: peer review of staff analyses, providing briefings and/or presentations, creating an actionable transition and growth implementation plan, and developing an organizational structure redesign plan.

Regular

3/31/2026

43135-20/21

Public Utilities Commission

$18,000,000

PSC 47433-19/20 was approved by the Civil Service Commission on March 16, 2020 for the scope of work in this request. PSC 47433-19/20 expires on March 15, 2021, before execution of SFPUC Contract PRO-0172A-D. This request will allow the SFPUC to complete the execution of Contract PRO.0172A-D.

SFPUC intends to award up to four (4) agreements, at $4.5 million each to perform specialized Engineering Design Services on an as-needed basis to supplement SFPUC and other City Staff. Civil, structural, electrical, mechanical engineering and other specialized engineering needed to complete utility engineering projects.

Regular

8/27/2026

49091-20/21

Public Utilities Commission

$1,000,000

The proposed work includes providing goat grazing services for the San Francisco Public Utilities Commission (SFPUC). Large goat herds are required to graze brush, grass, forbs, saplings, branches, and weeds from a variety of locations throughout SFPUC lands including San Francisco locations, Right of Way lands, various watershed locations, and regional dams.

The project requirements include a need for trained goat herders, goats, dogs, animal treatment experience, transportation of goats, portable trailer for herder to live in while on site, and method to supply water for goats. The grazing operations require supervision by a goat herder (Shepherd) and trained herding dog, both of whom must remain on site 24/7 for duration of the project(s).

Regular

12/31/2024

PCS

Department

Amount

Type of Service

Type of Approval

Duration

42408-20/21

Public Health

$20,000,000

To serve as backup in order to be able to provide quality, culturally competent health care services year-round, 24 hours a day, 7 days a week through access to remote (telephone and video) interpreters for Zuckerberg San Francisco General Hospital, the Department's primary care and mental health clinics, Laguna Honda Hospital, Health at Home and other Department of Public Health (DPH) programs/locations. While the majority of services will be provided by telephone, as the technology matures and is adopted by the Department, the Department may develop programs that require remote video or other integrated forms of remote interpreting.

Regular

12/31/2025

40214-15/16

Public Health

Current Approved Amount

$3,100,000

Increase Amount Requested

$0

New Total Amount Requested

$3,100,000

The Department requires specialized, as-needed auditing services for various Department of Health (DPH) specialty programs, including a comprehensive program review by an independent program auditor of all aspects of the San Francisco General Hospital (SFGH) and DPH community/ambulatory care clinics using the 340B Drug Pricing Program, a federal program which requires drug manufacturers to provide outpatient drugs to eligible health care organizations/covered entities at significantly reduced prices, enabling covered entities such as SFGH to stretch scarce Federal resources, reach more eligible patients and provide more comprehensive services. Audit services for the 340B program will include all child sites and contract pharmacies, in order to ensure comprehensive program compliance. Services will include evaluation and validation of patient eligibility; procurement, distribution, dispensing, and billing of 340B medications; compliance with GPO prohibitions; proper 340B database registration with Health Resources and Service Administration (HRSA); accurate 340B inventory and record keeping; drug diversion, and duplicate discount compliance. In additional DPH will also need specialized Information technology service auditors for IT security systems focusing on protected health information, compliance with reimbursement programs, and meaningful use.

Modification

12/31/2026

36741-19/20

Treasurer/Tax Collector

Current Approved Amount

$200,000

Increase Amount Requested

$1,000,000

New Total Amount Requested

$1,200,000

The Office of the Treasurer and Tax Collector, Office of Financial Empowerment (OFE) is seeking to expand its one-on-one financial coaching program, Smart Money Coaching (SMC), to reach and meet the unique financial needs of at-risk transitional age youth (TAY), aged 16-24, including TAY experiencing homelessness. Smart Money Coaching will support TAY to build towards financial security through a number of strategies, including repairing and building their credit, accessing bank accounts with no hidden fees or overdraft, utilizing direct deposit and bill payment to manage their funds, and accessing safe, affordable credit.

Modification

6/30/2023

44886-19/20

Treasurer/Tax Collector

Current Approved Amount

$270,000

Increase Amount Requested

$1,400,000

New Total Amount Requested

$1,670,000

The Office of the Treasurer and Tax Collector, Office of Financial Empowerment (OFE) is seeking to expand its one-on-one financial coaching program, Smart Money Coaching (SMC), to reach more residents in low-income communities and in communities with inequitable economic opportunity. The financial coaching service provider would have opportunities to support coaching across the City at City department sites, community-based organizations (CBOs) and other locations identified by the financial coaching service provider in partnership with OFE.

Modification

6/30/2024

Speakers:

None.

Action:

Adopted the report.  Approved all the requests for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0069-21-8

Personal Services Contract 40286-20/21 with the Human Services Agency; Pursuant to Mayor's 35^th Supplemental Emergency Proclamation - Omit Posting.
(Item No. 8)

Speaker:

None.

Action:

Adopted the report.  (Vote of 5 to 0)

0066-21-3

Annual Salary Adjustment (3rd) Year of 5-Year Cycle of Salary of Member, Board
of Supervisors in Accordance with Charter Section 2.100 for Fiscal Year 2021-22
and, Annual Salary Adjustment (5th) Year of 5-Year Cycle of Elected Officials
 (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) In Accordance with Charter Section A8.409-1 for
Fiscal Year 2021-22.  (Item No. 9)

Speakers:

Luz Morganti, Civil Service Commission

Sandra Eng, Executive Officer

Carol Isen, Department of Human Resources

Action:

Approved the proposed salary adjustments of 3.5% for Members of the Board of Supervisors; and approved the proposed salary adjustments for Elected Officials based on the CPI-U’ of 1.7% effective July 1, 2021 for Fiscal Year 2021-2022; and Transmit the determination to the Controller for consideration of the Fiscal Year 2021-2022 budget. (Vote of 3 to 2; Commissioner Chan and Commissioner Crowley dissented)

0067-21-3

Annual Certification of Benefits of Elected Officials (Including Members of the
Board of Supervisors) for Fiscal Year 2021-22 of the City and County of San
Francisco in Accordance with Charter Section A8.409-1.  (Item No. 10) –
Action Item

Speakers:

Luz Morganti, Civil Service Commission

Action:

Accepted the report; certify the benefits of elected officials (including Members of the Board of Supervisors) for Fiscal Year 2021-2022 in accordance with Charter Section A8.409-1 at the same level of benefits as those provided to covered employees of the Municipal Executive’s Association (MEA) in effect on July 1, 2021.  (Vote of 4 to 1; Commissioner Chan dissented.)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 11)

None.

ADJOURNMENT  (Item No. 12)

The meeting adjourned at 2:43 p.m.