CALL TO ORDER

2 p.m.

ROLL CALL

President Elizabeth Salveson

Present

Vice President Jacqueline P. Minor

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Kate Favetti

Present

President Elizabeth Salveson presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of May 3, 2021 – 2:00 p.m.

Action:

Adopted the minutes.  (Vote 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

Sandra Eng, Executive Officer announced appellant for Agenda Item #11 (Requesting a Hearing by Terence Kerrisk for his Future Employment Restrictions as a 7326 Glazier, with the City and County of San Francisco) has requested postponement to June 7, 2021.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Carol Isen, Human Resources Director made one announcement, the Department of Human Resources (DHR) is preparing to reopen more City facilities.  An announcement has been issued regarding the re-opening of various civic functions in City Hall. In the last two weeks, DHR has recently reached out to employees to ask if they can provide vaccine status.  Over fifty percent of the workforce has provided a response.  DHR is still waiting for the other fifty percent to provide a response.

Ms. Isen also provided a response to Commissioner Crowley’s inquiry as to when the City plans to reopen.  Ms. Isen provided additional information that DHR has asked department heads to start the process of business planning, to look at services that need to be completed in the presence of the office.  DHR has also issued guidance the telecommute agreement between the employee and department head needs to be evaluated and up to date.  Currently, there are several employees working out of the state of California and have set a deadline of September 1, 2021 to return. Cal OSHA is issuing new regulations about physical conditions or workspaces, masking, vaccine, and related items by the end of May.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Sandra Eng, Executive Officer announced that staff has submitted the requisition for the Deputy Director position so that we can begin posting the announcement.  There is a delay coming from the Mayor’s Budget Office but hope to get that rectified soon.

0074-21-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 7)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

46781-20/21

Airport

$600,000

Contractor to perform on-going inspection, maintenance, and necessary repair/replacement of the San Francisco International Airport ("Airport") water perimeter buoy system. The maintenance includes: (1) inspections, (2) hardware repair and replacement, and (3) installation and/or connection of recovered buoys.

Regular

12/31/2026

48652-20/21

Department of Homelessness and Supportive Housing

$9,000,000

The purpose of the contracts are to provide software as a service (SaaS) licensing and System Administration services for the Clarity Human Services SaaS application, which serves as the City’s Homelessness Response Management Information System (HMIS). The City is required to have an HMIS as a condition of receiving federal CoC funding.

Regular

6/30/2025

43927-20/21

City Administrator

$350,000

The Reproduction and Mail Services Department (“ReproMail”) is responsible for the distribution of mail envelopes/parcels to City departments as the recipient and on behalf of City departments as the sender to commercial and residential recipients. The accurate and timely distribution of such mailings requires the use of a mail sorter machine which maintains upto-date United States Postal Services’ (“USPS”) Coding Accuracy Support System directories and current USPS tables (i.e. labeling lists and 5-digit city/state scheme information). This request is to provide the routine preventive and remedial equipment maintenance and software maintenance, including software fixes, patches, and updates, to allow for a fully functioning mail sorter machine. Equipment preventive maintenance inspections will be performed monthly; remedial maintenance for the equipment will be performed on an as needed basis. Software maintenance, including phone/email support and software fixes, patches, or updates, are performed on an as-needed basis.

Regular

6/30/2026

48623-20/21

Municipal Transportation Agency

$500,000

The San Francisco Chained Activity Modeling Process (SF-CHAMP) is the official transportation modeling tool for San Francisco and is certified as compliant with the Regional Transportation Plan by the MTC. SFMTA seeks the services of a consultant for the care, maintenance, and updates of SFCHAMP, the San Francisco travel forecasting software program, to implement new relevant features, reporting tools, and up-to-date assumptions about travel behavior.

The consultant will analyze the San Francisco Municipal Transportation Agency (SFMTA) transportation impacts on potential land use, employment, housing, transit service, and transportation infrastructure changes and provide as-needed travel demand monitoring.

Regular

3/31/2026

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

42548-20/21

Withdrawn

Public Utilities Commission

$2,000,000

The Sunol Long Term Improvements - Alameda Creek Watershed Center design team requires Exhibitry (DBA Tracy Evans Productions, Inc.) to provide specialized technology for exhibits for the Alameda Creek Watershed Center (Center), which is currently under construction Exhibitry is a design and production firm that specializes in state of the art proprietary interactive exhibits. Exhibitry has invented and developed the proprietary technology for the interactive exhibits including: Focal Vue, Holotube, Virtula Reality and TouchFree and 3D VUE Real-Time. The interactive technology will provide unique and hands-free education experiences which will reach a wider auidience and provide interactive experiences that will meet the goals of the Center. Exhibitry is the inventor and sole manufacturer of these technologies.

Exhibitry will provide 11 self contained "kiosks" for the Center that range from a virtual reality swim in a creek to viewing and manipulating historic artifacts up close as well as interactive games and video walls. For each exhibit, the Exhibitry team wll be responsible for all aspects of developing the creative, production, programming fabrication and testing. Exhbitry will also ship and oversee installation of the "kiosk" exhibits. The contract also includes 4 years of maintenance and updating of the exhibits as needed.

Regular

4/30/2026

40321-20/21

Public Health

$65,000,000

Contractor will provide community based end-to-end COVID-19 vaccine access sites. The providers will provide all services needed to administer vaccine to community sites. Services will include registration, scheduling, site administration, communication/call center, data collection and reporting, billing, and project management services.

Regular

1/31/2022

43503-20/21

Public Health

$10,000,000

The contractor shall provide medical supplies, distribution services, and temporary warehousing services of essential City emergency supplies. The Department will contract for end-toend distribution services for the bulk availability of commonly used supplies and just in time availability of less commonly used supplies. This will include maintenance of a required catalog of supplies SFDPH will order on a just in time and bulk basis, inventory management of those supplies while at Contractor’s facility, analytical support in preparing and processing daily orders and maintaining the accuracy of the supplies catalog and daily delivery of ordered supplies to SFDPH facilities. SFDPH will also contract for the warehousing, inventory management and delivery of residual supplies, including personal protective equipment, ordered by the City in response to the COVID-19 emergency. The request only represents the cost of the distribution services, and the temporary warehousing services of emergency supplies. The request does not include the actual cost of the commodities procured through the distributor and its partners currently estimated at over 25 million dollars a year.

Regular

6/30/2026

45778-20/21

Public Health

$7,500,000

Contractor will provide an online registration and scheduling platform including a call center for COVID-19 vaccinations. Contractor may also provide billing services to the City and potentially third parties. The contractor may also provide as-needed consultation services in the area of test site planning and optimization work.

Regular

3/31/2022

46645-20/21

Public Health

$4,000,000

This contract will cover eyeglasses and as-needed optometric services for Zuckerberg San Francisco General Hospital (ZSFGH) and Laguna Honda hospital (LHH). The contractor(s) who are awarded this contract will be fitting eyeglasses for the patients of both hospitals and providing optometric services on an as-needed basis for patients referred by ZSFGH.

Regular

2/28/2025

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

41216-20/21

Public Utilities Commission

$20,000,000

This PSC will be made up of four (4) contracts, each at a value of $5 million. Work will consist of specialized and technical as-needed services in the areas of water supply, storage, delivery, and transmission services, water quality services, water treatment services, natural resources services, management improvement services, asset management services, land management services, security and emergency response services, environmental and regulatory compliance services, health and safety services, and customer services for the San Francisco Public Utilities Commission (SFPUC). Each team should be able to respond to the full scope.

Regular

9/30/2026

3089-11/12

City Administrator

Current Approved Amount

$769,500

Increase Amount Requested

$2,000,000

New Total Amount Requested

$2,769,500

The contractor will install, configure and provide maintenance on a software module that allows access to the City's Customer Relationship Management (CRM) software used to manage the City's service requests. When required, vendor services assist City staff extending the functionality of the application while training staff to make additional improvements.

Modification

6/30/2024

4011-13/14

Public Works

Current Approved Amount

$6,665,000

Increase Amount Requested

$0

New Total Amount Requested

$6,665,000

Consultants will perform a full range of highly specialized environmental services in conformance with the provisions of the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA) for the Better Market Street (BMS) Project, a project to improve pedestrian, transit, bicycle, and vehicular mode circulation, and activate the street by adding street life zones between Octavia Blvd and the Embarcadero (and possibly Mission Street between S. Van Ness Avenue to the Embarcadero). It is expected that a joint Environmental Impact Report (EIR)/Environmental Impact Statement (EIS) will be required. Consultants will conduct aesthetics/visual, air quality, biological resources, cultural resources, geology/soils, hazards and hazardous materials, land use and planning, noise, transportation and traffic, utilities and service systems and other analyses needed to support that analysis.

Modification

1/12/2024

44508-14/15

Department of Technology

Current Approved Amount

$3,800,000

Increase Amount Requested

$500,000

New Total Amount Requested

$4,300,000

The primary objective of this project is to implement a citywide Web Content Management (WCM) solution that is sufficiently scalable to address the growing needs of the City’s websites while offering the flexibility required to satisfy City departments’ unique needs. The project envisions the vendor working with City staff to setup and support the WCM cloud environment that will enable the City to build custom websites using a more sophisticated software development system, the Drupal system. This more sophisticated and flexible solution will replace the City's current low-cost solution offered by our incumbent Web content management vendor, Vision Internet, a vendor procured through the Technology Store.

Modification

6/30/2023

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4089-09/10

Public Health

Current Approved Amount

$13,000,000

Increase Amount Requested

$4,000,000

New Total Amount Requested

$17,000,000

The contractor will provide a medical doctor (MD) with a specialization in the fields of dermatology, gynecology, nephrology, pathology, radiology, neurology, orthopedics, plastics, and other sub specialties that may be required during the term of the approval. The services are very low in volume, typically averaging several hours a month and are also dependent on the patient mix at any given time.

Scope Change:

This is a modification to support ongoing services in multiple clinical practice areas at Laguna Honda Hospital. The scope of work is modified to reflect the current list of needed services, including: pathology, dermatology, nephrology, neurology, orthopedic surgery, plastic surgery services, radiology, rheumatology, ophthalmology and optometry, electrocardiogram (ECG) services, otolaryngology Head and Neck Surgery (OHNS) services, endocrinology, infectious diseases services, physiatry, cardiology, pulmonary, and podiatry.

Modification

6/30/2024

Speakers:

None.

Action:

1. PSC #42548-20/21 was with withdrawn by the Public Utilities
   Commission.  (Vote of 5 to 0)
2. Adopted the report.  Approved the remaining requests for proposed Personal Services Contract; Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0075-21-3

Salary Survey for Registered Nurse Classifications (Charter Section A8.403) 2021 – 2022.  (Item No. 8)

Speaker:

None.

Action:

Adopted the report; Certified to the Board of Supervisors for the Acute Care Nursing Classifications the highest prevailing salary schedules in
the six Bay Area counties (Public & Private) in effect of April 15, 2021.

(Vote of 5 to 0)

0076-21-8

Personal Services Contract 41849-20/21 with the Office of Contract Administration and the Department of Public Health; Pursuant to Mayor's 35^th Supplemental Emergency Proclamation - Omit Posting.  (Item No. 9)

Speaker:

Daisy Aguallo, Department of Public Health

Taraneh Moayed, Office of Contract Administration

Action:

Adopted the report.  (Vote of 5 to 0)

0071-21-8

Appeal by Stan Eichenberger, Local 39 of PSC #39380-15/16 from the Police Department.  (Item No. 10)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

39380-15/16

Police

Current Approved Amount

$100,000

Increase Amount Requested

$40,000

New Total Amount Requested

$140,000

The contractor will provide emergency repair services and preventative maintenance and parts for the San Francisco Police Department's 16 freezers and 6 refrigerators which store evidence. A list of equipment is attached.

Modification

4/30/2023

Speakers:

Stan Eichenberger, Local 39

Patrick Leung, San Francisco Police Department

Action:

Approved PSC #39380-15/16 for a duration of one year from April 30, 2021 to April 30, 2022 to allow stakeholders to meet and discuss future opportunities for classifications 7334 and 7335.  In addition, the San Francisco Police Department provides a progress report in six months by November 2021.  (Vote of 5 to 0)

0021-20-7

Requesting a Hearing by Terence Kerrisk of His Future Employment Restrictions as a
7326 Glazier, with the City and County of San Francisco.  (Item No. 11)

Speaker:

None.

Action:

Granted the appellant’s request to postpone the appeal to June 7, 2021.

(Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 12)

None.

ADJOURNMENT  (Item No. 13)

The meeting adjourned at 2:56 p.m.