CALL TO ORDER

2:00 p.m.

ROLL CALL

President Elizabeth Salveson

Present

Vice President Jacqueline P. Minor

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Kate Favetti

Present

President Elizabeth Salveson presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Special Meeting of May 17, 2021 – 11:00 a.m.

Action:

Adopted the minutes.  (Vote of 5 to 0)

Regular Meeting of May 17, 2021 – 2:00 p.m.

Action:

Adopted the minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

Sandra Eng, Executive Officer announced the appellant for Agenda Item #12 (Appeal by Yves Michael C. Valdez of the Rejection of His Application for the 122U Sr. Benefits Analyst (CBT-122U-904309) and Agenda Item #13 (Appeal by Yves Michael C. Valdez of the Rejection of His Application for the 1212 Benefits Analyst (CBT-1212-903267) Examination) has requested to withdraw both appeals.

0086-21-1

ELECTION OF OFFICERS (Item No. 6)

Action:

Vice President Minor was elected as President for the following term effective July 1, 2021 ending June 30, 2021.

(Vote of 4 to 0; Vice President Minor abstained.)

Commissioner Favetti was elected as Vice President for the following term effective July 1, 2021, ending June 30, 2021.

(Vote of 4 to 0; Commissioner Favetti abstained.)

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 6)

Carol Isen, Human Resources Director announced City Hall has reopened and is now providing limited business.  A few offices located on the first floor are now opened to the public for service.  The Department of Human Resources (DHR) will be issuing guidance on employee safety as City employees return to work.  Cal/OSHA has issued complex guidance on how to reopen which goes into effect on June 15, 2021.  At this time, sixty percent of City employees are reporting they have been vaccinated.  DHR will be reaching out to the other forty percent who have unknown status.  In addition, the main library is now open, and a few neighborhood branches are also opening.  DHR will be supporting employees as they transition back to work.

Commissioner Minor asked if DHR had representation on the number of City employees who have been vaccinated whom work at City Hall and provide front desk services.  Director Isen responded DHR does not have a definitive number, however prior to reopening of City Hall, DHR identified individuals who would be in direct contact with the public and made sure to offer those individuals the COVID-19 vaccine.  Currently, DHR is continuing to ask City employees to wear a mask, social distance, and hand wash frequently.  The City is still operating under the local emergency order that limits the number of employees in the office to fifty percent of normal capacity.

EXECUTIVE OFFICER’S REPORT  (Item No. 7)

Sandra Eng, Executive Director reported the requisition for the Deputy Director position has been approved by the Mayor’s Office.  Staff is working with the Hiring Modernization Division at DHR and learning the new applicant tracking system, Smart Recruiters.  Civil Service Commission (CSC) staff is excited to have firsthand experience to use the new system.  In addition, CSC staff is collaborating with the Diversity Recruitment Division at DHR to find various resources to post the job announcement.  The job announcement for the Deputy Director position will be different compared to past postings.

0087-21-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 8)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

49715-20/21

Department of Emergency Management

$600,000

The contractor will, under the direction of the UASI General Manager, provide region-wide leadership and administration of all San Francisco Bay Area Securing The Cities (STC) initiatives in federal homeland security grants awarded to the Bay Area Region, in direct support of the homeland security strategies. The contractor will collaborate with SFBA STC stakeholders, state and federal partners, to provide leadership to executive advisory or working groups, established by the Bay Area UASI General Manager. The vendor will assist with regional coordination, monitoring, and oversight management of grant funded projects to ensure regional support. The contractor will direct the allocation of the SFBA STC Program resources to achieve timely outcomes and measurable goals within budget, adjust plans and programs to meet emerging or new initiatives, while continuing to address major program priorities. The contractor will also implement homeland security/Chemical Biological Radiological Nuclear Explosive (CBRNE) -Preventive Radiological Nuclear Detection (PRND) policies established by the UASI Approval Authority and STC Principal Partners committee, and provide guidance to the UASI Approval Authority and STC Principal Partners committee with establishing methodologies, policies, and procedures for allocating federal grant funds supporting the SFBA STC Program.

Regular

5/31/2025

49836-20/21

Department of Emergency Management

$512,000

ProQA is a software created and tested by the Priority Medical Dispatch/International Academy of Emergency Dispatch. It is actually two software protocols we use (Fire and EMS) and it is scripted so call takers can process (evaluate) all calls consistently. The software guides the call takers to ask a series of questions to get a description of the situation and a level of urgency. With each code programed into ProQA, our Medical Director and Fire Department assigns what equipment shall be dispatched and determines the respond time expected for help to arrive. It is based on local policy related to needs and availability.

This PSC is relating to the maintenance, training and accreditation of this proprietary software.

Regular

6/30/2026

 31957-20/21

Public Works

$175,000

As part of the legislation to develop a City-wide Office of Racial Equity, each department must develop a racial equity action plan by Dec. 2020. SF Public Works submitted its Action Plan, and now must work on setting priorities, developing benchmarks, racial-equity tools, timelines, leadership and accountability systems as well as implementation methods. As we do not have internal expertise to complete this project, we need to hire a racial equity consultant who is experienced in municipal government organizational change. The consultant will work with a team of staff to:
• Assess the Action Plan and organizational practices with regards to racial equity, including how the Action Plan complements and builds on other department-wide initiatives, like strategic planning;
• Facilitate team conversations on anti-racism and organizational change; and,
• Support implementation the Action Plan and stay accountable to its goals.

Regular

4/30/2024

PCS

Department

Amount

Type of Service

Type of Approval

Duration

41338-20/21

Public Works

$8,000,000

Provide independent professional consulting services for Green/Leadership in Energy and Environmental Design or “LEED” (Leadership in Energy and Environmental Design) certification of building projects, and post construction building monitoring, engineering, commissioning and performance optimization for City projects on an “As Needed” basis. The services will focus on the following main areas: Green/LEED Building Consulting, Operational Monitoring and Retro-Commissioning, Building Energy Engineering and Design and Commissioning of New Buildings.

Regular

12/31/2027

44312-20/21

Police

$160,000

Service engineers, trained and authorized to work on Applied Biosystems products, will provide maintenance service and proprietary parts on the SFPD Crime Lab’s Applied Biosystems DNA Analysis instruments.

Regular

6/30/2025

48752-20/21

Public Utilities Commission

$413,280

The work consists of monthly inspections and maintenance to ensure the integrity and operation of the Tractel unit so building engineers and vendors may provide emergency services, maintenance, and window washing services to the SFPUC headquarters building. These services include training sessions for all persons who may utilize the Tractel unit.

Regular

12/31/2029

49884-20/21

Public Utilities Commission

$14,000,000

PSC 46104 - 19/20 was approved by the Civil Service Commission on August 5, 2019 for the scope of work in this request. PSC 46104 - 19/20 will expire on May 18, 2021, before the expected execution of SFPUC Contract PRO-0168. This request will allow the SFPUC to complete the execution of Contract PRO.0168.

Consultants will perform highly specialized engineering tasks that include conducting geotechnical
field explorations, investigations, and laboratory testing; hydraulic modeling, corrosion testing and evaluation, condition inspection and assessment of existing transmission pipelines, seismic vulnerabilities of transmission pipelines crossing earthquake faults, site surveying in remote locations, hydraulic bypass and energy dissipation design for powerhouses, preparing reports for new and existing transmission pipelines; The SFPUC intends to award two (2) contracts, each not to exceed $7,000,000.

Regular

6/30/2029

44969-20/21

Public Health

$750,000

The vendor will provide as-needed and intermittent telecom / IT services for all voice, voicemail, and facsimile (fax) communications through two telephone switch systems physically located at Zuckerberg San Francisco General Hospital. This includes the Legacy Avaya S8710 system and new Cisco Unified Communications Manager (CUCM), addressing the telephone communications needs of over 6,000 users in an 13-node Distributed Communication System (DCS) environment, as well as being part of the City's Electronic Tandem Network (ETN).

Regular

9/30/2026

40879-20/21

Municipal Transportation Agency

$1,500,000

Contractor(s) will coordinate school-based activities and broad engagement at 42 noncharter K-12 public schools and an additional 33 deep dive schools in San Francisco Unified School District (SFUSD) (75 schools total). Given that next school year may be a combination of distance learning and in-person education, San Francisco Safe Routes to School (SF-SRTS) proposes to scale some of the tactics that worked for remote instruction under the One Bay Area Grant (OBAG) to 75 K-12th grade noncharter SFUSD public schools and continue to offer quality in-person programming that adheres to the city’s most current health protocols.

Regular

10/30/2027

36452-19/20

Economic and Workforce Development

Current Approved Amount

$200,000

Increase Amount Requested

$0

New Total Amount Requested

$200,000

The Office of Economic and Workforce Development (OEWD) received a training cost reimbursement grant from the California Employment Training Panel (ETP). In order for OEWD to be reimbursed for these costs, training information and data must be reported on a monthly basis to the ETP. A contract was secured to submit this data on behalf of OEWD through ETP’s online system in prior years and successfully secured reimbursement for the Department. This service is essential to ensure that OEWD can continue to receive reimbursement for the training services.

Modification

6/30/2023

PCS

Department

Amount

Type of Service

Type of Approval

Duration

46784-16/17

Public Utilities Commission

Current Approved Amount

$3,750,000

Increase Amount Requested

$2,000,000

New Total Amount Requested

$5,750,000

Professional engineering design, engineering construction support services, and geotechnical services for the coastal erosion management and engineering assessment of the Lake Merced Transport Tunnel (LMT) along South Ocean Beach as it runs from Sloat Boulevard to the Oceanside Water Pollution Control Plant. The project scope of work includes review of existing project engineering documents, engineering analysis of the current and potential coastal erosion, development of a long-term coastal protection measures and a management strategy using a multi-objective approach that both protects critical wastewater infrastructure and promotes environmental stewardship, development of the project conceptual engineering report, development of engineering construction bid documents including a geotechnical data report, geotechnical interpretive report, and engineering administration review of construction documents. The project is currently in the early alternatives analysis phase of planning, investigating a variety of alternatives that can address the ongoing erosion problem and provide added structural integrity for the LMT.

Modification

7/30/2027

41538-16/17

Public Health

Current Approved Amount

$100,000

Increase Amount Requested

$110,000

New Total Amount Requested

$210,000

Smartphone Video Directly Observed Therapy (VDOT) technology will allow Tuberculosis (TB) patients to use a smartphone to securely record themselves taking medication, attest to their state of health at the time they take their medications, and upload the video to a secure server. Department of Public Health (DPH) TB clinic staff will be able to view the videos securely and document medication ingestion that is tracked in a secure database. Initially, the DPH TB Clinic will be in charge of provisioning and maintaining smartphones needed for this project. At later stages, the goal is to have the application available for download. DPH TB Clinic staff will be in charge of selecting, training, monitoring and setting up patients to participate in the program.

Modification

12/31/2026

4021-12/13

Airport

Current Approved Amount

$1,950,000

Increase Amount Requested

$200,000

New Total Amount Requested

$2,150,000

The Airport has determined that it is necessary to acquire an enterprise-wide system where contract information is effectively maintained in one repository for timely consumption, decision making and reporting; thereby, streamlining communications and productivity throughout the contract management life cycle. [See attachment for the rest of Question 1A.]

Modification

12/31/2026

40855-15/16

Public Health

Current Approved Amount

$1,000,000

Increase Amount Requested

$0

New Total Amount Requested

$1,000,000

The selected contractor(s) will develop and provide marketing, branding, internal and external communication plans, and media development services for the Department of Public Health. These services are essential for the Department to introduce, deliver services, and new initiatives to both internal and external audiences.

Scope Change:

Modification 1 adds to the scope of work as follows: Contractor(s) will develop a mass campaign concept, creating the visual identity for campaign, providing consultative services on the City’s mass communication efforts, developing social media campaign, and developing community outreach tool kits.

Modification

9/30/2021

Speaker:

Beth Rubenstein, Department of Public Works spoke on PSC #31957-20/21.

Action:

Adopted the report.  Approved all the requests for proposed Personal Services Contracts; Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

Review of Request for Approval of Proposed Personal Services Contract Number
49946-20/21 with the Department of Human Resources.  (Item No. 9)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

49946-20/21

Human Resources

$150,000

Provide valid test materials. Contractor will score candidate responses to the test.

Regular

12/31/2024

April 5, 2021:

Postponed PSC# 49946-20/21 to April 19, 2021 to allow the Department of Human Resources to amend PSC Form 1 and expand the scope of work.  In addition, to post the amendments to interested stakeholders.

Speakers:

None.

Action:

Adopted the report.  Approved the request for proposed Personal Services
Contract; Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0089-21-8

Personal Services Contract Number 42054-20/21 with the Department of Public Health; Emergency Approval on May 20, 2021 Pursuant to Mayor’s 35^th Supplemental Emergency Proclamation - Omit Posting.  (Item No. 10)

Speakers:

Jacquie Hale, Department of Public Health

Kelly Hiramoto, Department of Department of Public Health

Action:

Adopted the report.  (Vote of 5 to 0)

0090-21-8

Review of Request for Approval of Personal Services Contract Number 46622-20/21
with the Department of Emergency Management– Omit Posting.  (Item No. 11)

Speaker:

William Lee, Department of Emergency Management

Daniel Adams, Department of Emergency Management

Action:

Adopted the report.  (Vote of 5 to 0)

0025-21-4

Appeal by Yves Michael C. Valdez of the Rejection of His Application for the 122U Sr. Benefits Analyst (CBT-122U-904309) Examination.  (Item No. 12)

Speaker:

None. 

Action:

Granted Yves Michael C. Valdez’s request to withdraw his appeal. 

(Vote of 5 to 0)

0026-21-4

Appeal by Yves Michael C. Valdez of the Rejection of His Application for the 1212 Benefits Analyst (CBT-1212-903267) Examination.  (Item No. 13)

Speaker:

None.

Action:

Granted Yves Michael C. Valdez’s request to withdraw his appeal. 

(Vote of 5 to 0)

0021-20-7

Requesting a Hearing by Terence Kerrisk of His Future Employment Restrictions as a
7326 Glazier, with the City and County of San Francisco.  (Item No. 14)

May 17, 2021:

Granted the appellant’s request to postpone the appeal to June 7, 2021.

Speakers:

Lawlun Leung, General Services Agency

Svetlana Vaksberg, General Services Agency

Terence Kerrisk, Appellant

Action:

Denied the appeal and upheld the San Francisco Public Works’ decision
to impose a conditional future employment restriction requiring 10 years
of satisfactory service with an outside employer.  (Vote of 4 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 15)

Commissioner Minor asked Human Resources Director, Carol Isen if she could report at a future meeting on the status on the Equal Employment Opportunity audit.  Director Isen responded that she can provide an update at the next Commission meeting of June 21, 2021.

ADJOURNMENT  (Item No. 16)

The meeting adjourned at 3:28 p.m.