CALL TO ORDER

2:05 p.m.

ROLL CALL

President Elizabeth Salveson

Present

Vice President Jacqueline P. Minor

Present

Commissioner Douglas S. Chan

Excused Absence

Commissioner F. X. Crowley

Present

Commissioner Kate Favetti

Present

Commissioner Elizabeth Salveson presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

APPROVAL OF MINUTES (Item No. 3)

Regular Meeting of June 7, 2021 – 2:00 p.m.

Action:

Adopted the minutes.  (Vote of 4 to 0)

ANNOUNCEMENTS (Item No. 4)

Sandra Eng, Executive Officer announced item #7 PSC #47961-20/21 postponed to a future meeting.

HUMAN RESOURCES DIRECTOR’S REPORT (Item No. 5)

Carol Isen, Human Resources Director announced the new EEO Director Amalia Martinez and ERO Director Artis Graham.

Also Director Isen shared about the City changing the vaccine and mask requirements to conform directly with Cal/OSHA Guidelines.  Employees will be required to report vaccination status and will require employees to be vaccinated once FDA has reached full approval of vaccines.  Employees will have 10 weeks to become vaccinated after FDA approval.  There will be exceptions for medical conditions and religious reasons; DHR met with all the unions about the policy change affecting all employees.

Lastly, she shared that after Juneteenth was declared a Federal holiday, Mayor Breed declared Juneteenth a legal local holiday.

EXECUTIVE OFFICER’S REPORT (Item No. 6)

Sandra Eng, Executive Officer, reported to the Commission about her Budget presentation to the Board of Supervisors.

0096-21-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 7)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

47961-20/21

Airport

$11,000,000

Contractor will provide and manage customer services at all public screening checkpoints at the San Francisco International Airport (SFO or Airport). Contractor will provide staff at checkpoints to greet guests, perform document verification, scan boarding passes, and provide access to screening areas for the flying public and other authorized personnel. Contractor will also be responsible for managing the layout of the queue areas at checkpoints for efficiency and will enforce the Airport’s safety and health requirements. Contractor may also design and deliver an Airport Security Checkpoint Guest Services Training Program for their employees and perform surveying and market research services including: designing of questionnaires, conducting in-person interviews, and providing analysis and reports.

Regular

12/31/2028

40389-20/21

Economic and Workforce Development

$200,000

The Office of Economic and Workforce Development (OEWD) is seeking to update and expand on the 2012 impact analysis to determine the impact of Community Benefit Districts (CBD) and Business Improvement Districts (BID) in the City and County of San Francisco. Contractor will work with OEWD, the CBD/BIDs, other City departments (as necessary), and other outside stakeholders to develop a framework for a study to determine what impact the CBD/BID program has had on the City as a whole and its efficacy. Contractor will develop a study framework/methodology, implementation plan, and deliver a final report to OEWD.

Regular

6/30/2023

41937-20/21

Municipal Transportation Agency

$750,000

Institute for the Future (IFTF) will partner with SFMTA on implementing a Federal Transit Administration (FTA)-funded grant project, National Transit Adaptation Strategy. Institute for the Future will develop a focused strategy to help identify mobility needs, target market segments, and develop messaging to rebuild confidence in public transportation to quickly drive up ridership that has been affected by the pandemic.

IFTF’s specific work will include developing a futures report that evaluates a 10-year forecast for the public transportation industry in the United States. IFTF will identify candidate areas for potential exploration and narrow the focus to large-scale directions of change that are likely to reshape the broad operating environment in the coming decade for transit. IFTF will also work on developing specific customer profiles and personas of public transportation users. This process will lead to the development of specific messaging for target audiences that can be used in print and digital form, with the objective of building public confidence and loyalty in using transit.

Regular

5/1/2023

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

40805-20/21

Public Library

$1,000,000

SFPL seeks a Contractor to develop a five-year strategic plan (Plan). The Contractor shall work with SFPL leadership, staff, and stakeholders to structure, draft, revise, and present a Plan informed by data and best practices and designed to inform collections, programming, services, and capital decisions for SFPL.

SFPL expects the development of the Plan would involve, at a minimum:

A. Outreach, communications, and engagement to hear the perspectives of SFPL leadership, staff, and internal/external stakeholders (communications plan, outreach and engagement strategy, mission and values audit, interviews/focus groups/workshops, written summaries of each engagement, surveys)

B. Qualitative and quantitative analysis (review of past efforts and existing documents, demographic analysis, best practice review, analysis of emerging resilience needs)
C. Strategic Plan documents (mission statement and core values with racial equity framework, goals, objectives, long-term strategies, continuous improvement toolkit, graphics, documentation of process and work)

D. Consistent, efficient project management (kick-off, work plan, regular meetings)

E. Presentation support (materials development, content delivery)

Please note that our scope of work does NOT include any legal work.

Regular

6/30/2025

43923-20/21

Public Utilities Commission

$500,000

Contractor will be required to assist the SFPUC with the application of the sodium carbonate peroxyhydrate and hydrogen dioxide in local source water reservoirs, including but not limited to Calaveras, San Antonio Reservoir, Crystal Springs, Pilarcitos and San Andreas Reservoirs.

The Contractor is expected to provide all labor, technical advice, written pest control recommendations,
watercraft, precision application inductor systems and GPS tracking equipment for the specified reservoir
treatment at the application rate as specified by the SFPUC. The Contractor shall document the aquatic algaecide treatment through the use of GPS data collection equipment to record the path of the treatment boats across the treatment areas within the specified reservoir.

Treatments, once started, shall be fully completed prior to the Contractor demobilizing from the site and shall be performed on a 24-hour per day, 7-day per week basis.

In addition to the actual algaecide application, the services that shall accompany each treatment are as
follows:

All work performed by Contractor must conform to and comply with the requirements of all applicable permits, licenses and environmental mitigation requirements developed under the California Environmental Quality Act.

A pre-treatment inspection shall be conducted by the Consultant, which shall include a survey of the reservoir to be treated to ensure an accurate assessment of the treatment area conditions. A post-treatment report shall be prepared by the Consultant and submitted to the SFPUC presenting a summary of the treatment within 15 working days following each treatment.

This report shall contain a written description of the work performed, a listing of the licensed applicators and other staff who performed the work, equipment used and the treatment methodology.

The post-treatment report shall also contain the GPS treatment data, in digital format, collected during the treatment. The treatment area shall be downloaded into ArcView 9.1 software and overlayed onto an existing aerial photo of the specified reservoir for documentation and regulatory reporting requirements.

The SFPUC will provide the following:
The required amount of algaecide, any water discharge permit modifications and notifications required for application and any surface water quality monitoring associated with the algaecide application that may be
required by water discharge permits, if any.

Regular

6/30/2026

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

45411-20/21

Withdrawn

Public Utilities Commission

$300,000

There are two main components of proposed work: third-party verification of SFPUC’s green bonds and development of SFPUC’s green bond program. Third party verification must come from a verifier who has been approved by the Climate Bonds Initiative. The verifier requests data from before and after bonds are issued, reviews the data and issues verification reports that confirm that projects funded by green bonds are eligible for green bond certification. This process goes on throughout the entire duration of outstanding bond debt, up to 30 years.
Development of the green bond program includes activities that support the rapid growth of the green bonds market, consistent with global best practices. Aligned activities include, but is not limited to, publishing an annual green bond report directly onto SFPUC’s investor relations page, implementing strategies to broaden SFPUC’s investor base by attracting climate-aligned investors, and improving systems and protocols to streamline the green bond certification and reporting process both internal at the SFPUC and externally amongst the family of San Francisco agencies. For example, SFPUC has historically contracted with a consultant to support the publication of this annual report and these funds would be used to continue that work as well as make that support available to other city agencies who wish to pursue green bonds. Additionally, the SFPUC is initiating a pilot program to develop a Climate Aligned Capital Planning methodology and would use these funds to get support from Universities and other consultants. Each contract would follow standard contracting protocols.

Regular

6/5/2026

46189-20/21

Public Utilities Commission

$900,000

PSC 46091 - 19/20 was approved by the Civil Service Commission on May 18, 2020 for the scope of work in this request. PSC 46091 - 19/20 will expire on May 18, 2021, before the expected execution of SFPUC Contract PRO-0156. This request will allow the SFPUC to complete the execution of Contract PRO.0156.

Fish screen cleaning and Division of Safety of Dams-required valve exercising at raw water supplies including: San Antonio Reservoir, Calaveras Reservoir, Crystal Springs Reservoir, and San Andreas Reservoir.

Perform required treated water tanks and reservoir inspections and cleanings as required. Tanks and reservoirs to be inspected and cleaned are: Castlewood Reservoir, Tesla Treatment Facility domestic water tanks, Sunol Town Tanks, SVWTP Chlorine Contact Tank, SVWTP Treated Water Reservoir, The Balancing Reservoir, HTWTP Chlorine Contact Chamber, and HTWTP Treated Water Reservoir.

Regular

9/30/2026

31866-20/21

Public Health

$2,000,000

Services are for on-site collection, consolidation, sorting and compacting of trash and recycling at Zuckerberg San Francisco General Hospital (ZSFGH).

Regular

6/30/2023

30481-19/20

Public Library

Current Approved Amount

$81,000

Increase Amount Requested

$219.000

New Total Amount Requested

$300,000

Library seeks a bindery contractor to machine bind and rebind of books, periodicals, pamphlets, reports, newspapers, music scores and other materials not otherwise classified. Contractor’s work must meet the specifications of the ANSI/NISO/LBI Library Binding Standard, 2000 and Guide to the ANSI/NISO/LBI Library Binding Standard 2008 (or most recent edition); as well as the Library’s Binding Specifications. The company is also responsible for setting up a database of the required binding information for periodicals using the current Contractor’s “rub information” which the Library will supply. This work must be done within 30 days of receipt of the binding information provided by the Library. There will be approximately 1,500 titles. They will also provide boxes for shipping of material and address labels for each carton at no extra cost. Pick-up and delivery of materials will be according to the schedule decided by San Francisco Public Library.

Regular

12/31/2024

0096-21-8

Continued

Speakers:

None.

Action:

PSC #45411-20/21 from the Public Utilities Commission has been withdrawn.

PSC #47961-20/21postponed to a future meeting.  (Vote of 4 to 0)

Adopted the report.  Approved the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0097-21-8

Review of Proposed Personal Services Contract Number 47087-15/16 from the Airport.  (Item No. 8)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47087-15/16

Airport

Current Approved Amount

$16,000,000

Increase Amount Requested

$1,500,000

New Total Amount Requested

$17,500,000

This modification increases the duration to continue the operation, maintenance and repair of Airport-Owned baggage systems and boarding bridges to allow enough time for a new solicitation process and approvals for a new contract.

Regular

9/30/2022

Speakers:

Sung Kim, Airport

Stan Eichenberger, IUOE - Stationary Engineers, Local 39

Eva Cheong, Airport

Erin Zadlo, Airport

Enrique Guadiamos, Airport

Carol Isen, Department of Human Resources

Action:

Adopted the report.  Approved the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)  (Items #8 and #9 were heard together)

0098-21-8

Review of Request for Approval of Personal Services Contract Number 48746-20/21
from the Airport – Omit Posting.  (Item No. 9)

Speakers:

Sung Kim, Airport

Stan Eichenberger, IUOE - Stationary Engineers, Local 39

Eva Cheong, Airport

Erin Zadlo, Airport

Enrique Guadiamos, Airport

Carol Isen, Department of Human Resources

Action:

Denied the request for PSC #48746-20/21 – Omit Posting.  Continued to
the meeting of July 19, 2021 for consideration.  (Vote of 4 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 10)

Commissioner Crowley requested an investigation on proprietary PSCs.

Commissioner Salveson thanked the Commissioners for their work and being given the opportunity to be president for 2 years; she also welcomed Commissioner Jacquie Minor as the new president.

ADJOURNMENT (Item No. 11)

3:56 p.m.