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A G E N D A

 

Regular Meeting

of

May 7, 2007

 

2:00 p.m.

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

 

Order of Business

 

CALL TO ORDER & ROLL CALL
PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
APPROVAL OF MINUTES
ANNOUNCEMENTS
RATIFICATION AGENDA
CONSENT AGENDA
REGULAR AGENDA
SEPARATION AGENDA
HUMAN RESOURCES DIRECTOR’S ANNOUNCEMENTS
EXECUTIVE OFFICER’S REPORT
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
ADJOURNMENT

 

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

A.      Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260 and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

B.      Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

C.      Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

D.      Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be  considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

E.       Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

F.   Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

 

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.  Each presentation shall conform to the following:

 

1.        Opening summary of case (brief overview);

2.        Discussion of evidence;

3.        Corroborating witnesses, if necessary; and

4.        Closing remarks.

 

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

G.  Policy on Tape Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded.  These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.

 

H.      Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.

 

I.   Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Frank Darby, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.

 

San FranciscoLobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

  

 

 

City and County of San Francisco

Civil Service Commission

 

Agenda for Regular Meeting

May 7, 2007

2:00 p.m.

  

ITEM NO.
(1)	CALL TO ORDER AND ROLL CALL
	President Thomas T. Ng
	Vice President, Alicia D. Becerril
	Commissioner Donald A. Casper
	Commissioner Morgan R. Gorrono
	Commissioner Yu-Yee Wu
(2)	PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
(3)	APPROVAL OF MINUTES – Action Item
	Regular Meeting of April 16, 2007
	Recommendation:	Approve.
(4)	ANNOUNCEMENTS
	Announcement of changes to agenda
	Other announcements

 

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.   Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(5)	Review of request for approval of proposed personal services contracts.  (File No. 0227-07-8) – Action Item

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
2000-06/07	Human Services Agency	$3,512,000	Will provide case management and senior empowerment to functionally impaired seniors, adults with disabilities and their families.	Continuing	06/30/11
2001-06/07	Human Services Agency	$6,085,211	Will provide community services, elder abuse prevention and emergency services to the target population of seniors, and adults with disabilities.	Continuing	06/30/11
2002-06/07	Human Services Agency	$2,035,500	Will provide legal and naturalization assistance for seniors and disabled adults.	Continuing	06/30/11
2003-06/07	Human Services Agency	$766,171	Will provide adult day care services including Alzheimer’s services for seniors.	Continuing	06/30/11

 

	April 2, 2007:	Postpone to the meeting of May 7, 2007.
	Recommendation of the Human Resources Director:	Adopt the Human Resources Director’s report.  Notify the offices of the Controller and the Purchaser.

 

(6)	Review of request for approval of proposed personal services contracts.  (File No. 0352-07-8) – Action Item

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
1008-07/08	District Attorney	$145,751	Will provide Community United Against Violence (CUAV) professional services contract to provide maximum available assistance to victims of anti-lesbian, gay, bisexual or transgender (LGBT) hate crimes in San Francisco.	Annual	06/30/08
1009-07/08	District Attorney	$90,000	Will provide first offender prostitution & early intervention programs to women and transgender individuals who have experienced sexual exploitation and violence.  The special focus is low- income drug addicted women and girls in the criminal justice system.	Annual	06/30/08
4146-06/07	Environment	$75,000	Will provide product stewardship and universal waste consulting to develop a strategy to identify, educate & mobilize key stakeholders to promote product stewardship systems for hazardous & universal waste products.	Regular	06/30/10
4148-06/07	Department of Human Resources	$120,000	Will provide off-site file storage and retrieval services for approximately 5000 linear feet of workers compensation claim files, including medical and billing records, and will guarantee compliance with local, state and federal regulations.	Regular	06/30/10
4149-06/07	Municipal Transportation Agency	$55,080	Will provide semi-annually maintenance and quality assurance testing of the Underfloor Wheel Profiling Machine.	Regular	04/30/10
4150-06/07	Municipal Transportation Agency	$75,000	Will provide professional consultation services for the Parking Authority.  This service includes comparing the Parking Authority’s current policies & practices to industry standards and provide recommendations.	Regular	03/15/08
4151-06/07	Public Works	$3,000,000	Will provide highly specialized structural engineering tasks that include non-linear analysis, condition assessment reports, field investigations, third-party Quality Assurance/Quality Control (QA/QC) peer reviews, value engineering and consultation.	Regular	08/01/10
4014-05/06	Airport	Increase Amount $600,000 New Amount $1,170,000	Will continue to work in a strategic marketing alliance with the Airport through joint offices in Shanghai, Beijing and Tokyo, to promote the Airport and the City of San Francisco at international trade and tourism exhibitions worldwide.	Regular	06/30/09

 

	Recommendation of the Human Resources Director:	Adopt the Human Resources Director’s report.  Notify the offices of the Controller and the Purchaser.

 

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.   Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(7)	Request by Lee Ann Martin to grant permanent status in Job Code 1404, Clerk.  (File No. 0356-07-2) – Action Item
	Recommendation of the Director of Transportation:	Grant permanent status to Lee Ann Martin in Job Code 1404, Clerk.

 

(8)	Request by Patricia McGee to lift ban on future employment with the Department of Public Health.  (File No. 0357-07-7) – Action Item
	Recommendation of the Human Resources Director:	Adopt the report.  Remove restrictions on future employment with the Department of Public Health.

 

REGULAR AGENDA
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(9)	Certification of Salary of Elected Officials (except members of the Board of Supervisors) for Fiscal Years 2007 – 2012 and Benefits of Elected Officials (including members of the Board of Supervisors) for Fiscal Year 2007 – 08 of the City and County of San Francisco in accordance with Charter Section A8.409-1.  (File No. 0842-06-1) – Action Item

 

	January 2, 2007:	Accept the report.
	February 5, 2007:	Postpone to the meeting of February 20, 2007.
	February 20, 2007:	Postpone to the meeting of March 5, 2007.
	March 5, 2007:	Accept the report.
	April 2, 2007:	Accept the report.
	April 16, 2007:	Accept the report; Certify the salary and benefits of elected officials in accordance with Charter Section A8.409-1 no later than May 7, 2007.
	Recommendation:	Certify the salary and benefits of elected officials in accordance with Charter Section A8.409-1; Forward to the Mayor’s Budget Office for inclusion in the FY 2007-08 Budget being transmitted to the Board of Supervisors on June 1, 2007.

 

5:00 P.M. AGENDA

 

(10)	Request by the Lawyers’ Committee for Civil Rights of the San Francisco Bay Area (“Lawyers’ Committee”) to stay promotions at the San Francisco Fire Department in Class H – 30 Captain in order to investigate allegations of irregularities in the examination process, administration and scoring that violates Civil Service Commission Rules.  (File No. 0150-07-4) – Discussion and Possible Action
	March 19, 2007:	Postpone to the meeting of May 7, 2007 after 5:00 p.m.  The Commission directed the Department of Human Resources to provide the Commission its responses to all H – 30 Captain exam protests, for the Black Firefighters Association to provide supporting documents that substantiate their allegations and that the Department of Human Resources refrain from making decisions on promotions until this matter is heard by the Civil Service Commission.
	Recommendation:	Open for discussion.

 

SEPARATIONS AGENDA

 

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(11)	Determination of future employability: permanent civil service appointment of Mohamad Amlashi, IS Engineer - Senior (Job Code 1043) Department of Public Works.  (File No. 0038-07-7)  - Action Item
	April 16, 2007:		Postpone to the meeting of May 7, 2007 at the request of the Department of Public Works.
	Recommendation:	Adopt the report; Sustain the decision of the Department of Public Works.  Deny the appeal by Mohamad Amlashi.

 

HUMAN RESOURCES DIRECTOR’S ANNOUNCEMENTS
(12)	General Update of the Department of Human Resources Activities and Issues.
	Recommendation:	Discussion only.

 

EXECUTIVE OFFICER’S REPORT
(13)	Restatement and Update of the Civil Service Commission Citywide Employee Personnel Records Guidelines.  (File No. 0358-07-1) – Action Item
	Recommendation:	Accept the report; Adopt the Updated Citywide Employee Personnel Records Guidelines; Distribute to all Departments, the San Francisco Unified School District and the San Francisco Community College District.

 

(14)	Filling the vacancy of the position of Human Resources Director – Personnel Matter.  (File No. 0841-06-1) – Discussion and Possible Action

 

	A)	Public Comment on all matters pertaining to the Agenda item and the potential closed session.
	B)	Vote on whether to hold closed session pursuant to San Francisco Administrative Code Section 67.10 (b) and California Government Code Section 54957 (b) (1) -  Public Employee Appointment – Human Resources Director.   (Action Item)

 

		1)	PERSONNEL MATTER - Public Employee Appointment – Human Resources Director (Discussion and Possible Action Item) California Government Code Section 54957 (b) (1) and San Francisco Administrative Code Section 67.10 (b)

 

	C)	Reconvene in open session:
		1)	Vote to elect whether to disclose any or all discussions held in closed session.  (San Francisco Administrative Code Section 67.12(a).  (Action Item)
		2)	Disclosure of action taken in closed session pursuant to California Government Code Section 54957.1 (a) (5) and San Francisco Administrative Code Section 67.12(b) (4).

 

	January 2, 2007:	Accept the report.
	February 20, 2007:	Accept the report.
	March 5, 2007:	Postpone to the meeting of March 19, 2007.
	March 19, 2007:	Amend and reissue the Human Resources Director’s job announcement.
	April 2, 2007:	Directed staff to forward to the Mayor the recommendation of James Horan as Interim Human Resources Director pending the nomination of person or persons for permanent appointment of Human Resources Director.
	April 16, 2007:	Accept the report.

	Recommendation:	Open for discussion.

(15)	Filling the vacancy of the position of Executive Officer – Personnel Matter.  (File No. 0234-07-1) – Discussion and Possible Action

	A)	Public Comment on all matters pertaining to the Agenda item and the potential closed session.
	B)	Vote on whether to hold closed session pursuant to San Francisco Administrative Code Section 67.10 (b) and California Government Code Section 54957 (b) (1) -  Public Employee Appointment – Executive Officer.   (Action Item)

		1)	PERSONNEL MATTER - Public Employee Appointment – Executive Officer (Discussion and Possible Action Item) California Government Code Section 54957 (b) (1) and San Francisco Administrative Code Section 67.10 (b)

	C)	Reconvene in open session:
		1)	Vote to elect whether to disclose any or all discussions held in closed session.  (San Francisco Administrative Code Section 67.12(a).  (Action Item)
		2)	Disclosure of action taken in closed session pursuant to California Government Code Section 54957.1 (a) (5) and San Francisco Administrative Code Section 67.12(b) (4).

 

	April 2, 2007:	Accept the report.
	April 16, 2007:	Accept the report.
	Recommendation:	Open for discussion.

(16)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
(17)	COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
(18)	ADJOURNMENT