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A G E N D A
Regular Meeting
of
October 19, 2009
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
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Order of Business
CALL TO ORDER & ROLL CALL
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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APPROVAL OF MINUTES
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ANNOUNCEMENTS
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RATIFICATION AGENDA
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REGULAR AGENDA
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HUMAN RESOURCES DIRECTOR’S REPORT
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
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ADJOURNMENT
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Frank Darby, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
October 19, 2009
2:00 p.m.
ITEM NO.
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(1)
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CALL TO ORDER AND ROLL CALL
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President Morgan R. Gorrono
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Vice President E. Dennis Normandy
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Commissioner Joy Y. Boatwright
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Commissioner Donald A. Casper
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Commissioner Mary Y. Jung
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(2)
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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(3)
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APPROVAL OF MINUTES – Action Item
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Regular Meeting of October 5, 2009
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Recommendation:
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Approve.
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(4)
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ANNOUNCEMENTS
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Announcement of changes to agenda
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Other announcements
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RATIFICATION AGENDA
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(5)
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Review of request for approval of proposed personal services contracts.
(File No. 0316-09-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4043-09/10
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Public Utilities Commission
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$5,000,000
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Will provide specialized and technical engineering services related to the design and construction of recycled water treatment systems such as microfiltration, reverse osmosis, ultraviolet disinfection; expertise in water quality assessments.
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Regular
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01/31/15
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October 5, 2009:
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Postpone to the meeting of October 19, 2009 at the request of the Public Utilities Commission.
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Recommendation:
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Approve request for proposed personal services contracts. Notify the offices of the Controller and the Office of Contract Administration.
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(6)
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Review of request for approval of proposed personal services contracts.
(File No. 0331-09-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4052-09/10
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Children and Families Commission
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$600,000
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Will provide early intervention for children enrolled at Preschool for all sites in San Francisco and participate in the triage process with the High Risk Infant Interagency Council to screen and assess children referred by HRIIC; provide speech and occupational therapy services to preschool-age children.
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Regular
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06/20/13
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4053-09/10
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Human Resources
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$250,000
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Will provide third-party administration of the City’s Department of Transportation (DOT) Federal Motor Carrier Safety Administration (FMCSA) employee drug and alcohol testing program; and provide non-DOT/FMCSA employee drug and alcohol testing on an as-needed basis.
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Regular
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12/31/12
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4054-09/10
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San Francisco Municipal Transportation Agency
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$250,000
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Will provide Software as a Service (SaaS) Software Application to manage the activities of Capital Planning, Capital Investment and Grants Management.
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Regular
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10/31/12
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4056-09/10
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Department of Emergency Management
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$150,000
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Will apply previous research and experience from the Kobe Earthquake, Northridge Earthquake, Loma Prieta Earthquake, 9-11, Hurricane Katrina, FEMA regulations and HAZUS development to assist City with long-term post-disaster recovery project development.
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Regular
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01/01/11
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4055-09/10
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San Francisco Police Department
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Increase Amount
$50,000
New Amount
$100,000
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Will provide background investigation services to the San Francisco Police Department. Contractor will investigate records held by the Criminal Justice System, Credit Reporting Agencies, and Department of Motor Vehicles.
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Modi-
fication
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10/31/10
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4003-08/09
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Children & Families Commission
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Increase Amount
$63,699
New Amount
$163,699
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Will provide science curriculum enhancement services to Preschool for all sites throughout all neighborhoods of San Francisco.
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Modi-
fication
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08/31/10
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4179-06/07
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Mayor’s Office of Housing
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Increase Amount
$160,000
New Amount
$300,000
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Will provide lead risk assessment and analysis of properties; collect dust wipes; conduct XRF and soil sample evaluations in accordance with HUD and other federal guidelines; submit assessment and analytical reports to Mayor’s Office of Housing.
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Modi-
fication
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06/30/10
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4159-06/07
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Human Resources
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Increase Amount
$100,000
New Amount
$300,000
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Will provide online harassment prevention training for supervisors and managers that meets the requirements of Government Code Section 12950.1. Modification to exercise 2-year extension of the contract.
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Modi-
fication
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05/31/12
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Recommendation:
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Approve request for proposed personal services contracts. Notify the offices of the Controller and the Office of Contract Administration.
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REGULAR AGENDA
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720,
San Francisco, CA 94102.
(7)
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Appeal by IFPTE Local 21 of Classification Action #20, FY 08-09 Related to Amending the Job Specifications of the 6230 and 6231 Street Inspector Classifications. (File No. 0263-09-2) – Action Item
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September 21, 2009:
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Postpone to the meeting of October 5, 2009 at the request of IFPTE Local 21. The Commission stipulated this will be the last continuance granted.
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October 5, 2009:
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Continue to the meeting of October 19, 2009. The Commission requested that the Department of Human Resources and Department of Public Works meet with IFPTE Local 21 to discuss issues of training and the duties to be assigned to the Street Inspectors classifications.
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Recommendation
of the Human Resources Director:
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Adopt the report. Sustain the decision of the Human Resources Director; deny the appeal by IFPTE Local 21.
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(8)
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Appeal by Virginia Morgan of the Human Resources Director’s decision to dismiss her charge of discrimination. (File No. 0027-07-6) – Action Item
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August 20, 2007:
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Postpone to the meeting of October 1, 2007 at the request of Matthew Ming, Attorney for Virginia Morgan.
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October 1, 2007:
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Postpone to the meeting of November 19, 2007 at the request of the Department of Human Resources and concurrence of Matthew Ming, Attorney for the appellant.
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Note:
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Commissioners Morgan Gorrono and Yu-Yee Wu addressed their concerns regarding the City Attorney’s Opinion on remedies available to the Commission on discrimination complaints.
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November 19, 2007:
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Postpone to the meeting of January 7, 2008 pending the City Attorney’s Opinion on remedies available to the Commission on discrimination complaints and having all Commissioners present.
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August 17, 2009:
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Postpone to the meeting of September 21, 2009 by mutual agreement of the Department of Human Resources and Operating Engineers Local 3.
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September 21, 2009:
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Postpone to the meeting of October 19, 2009 at the request of the Department of Human Resources.
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Recommendation:
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Adopt the report. Sustain the decision of the Human Resources Director; deny the appeal by Virginia Morgan.
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(9)
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Appeal by Torre Major of the Human Resources Director’s finding of insufficient evidence to sustain his charge of harassment and disparate treatment. (File No. 0119-08-6) – Action Item
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Recommendation
of the Human Resources Director:
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Adopt the report. Sustain the decision of the Human Resources Director; deny the appeal by Torre Major.
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(10)
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Appeal by Alfred Yee-Pun Lam of the Human Resources Director’s dtermination to administratively close his charge of discrimination. (File No. 0219-08-6) – Action Item
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Recommendation
of the Human Resources Director:
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Adopt the report. Sustain the decision of the Human Resources Director; deny the appeal by Alfred Yee-Pun Lam.
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HUMAN RESOURCES DIRECTOR’S REPORT
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(11)
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Update on Citywide Layoff Procedures. (File No. 0332-09-1) - Action Item
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Recommendation:
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Accept and file the report.
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(12)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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(13)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
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(14)
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ADJOURNMENT
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