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Agendas/Minutes
April 3, 2000
Room 408, City Hall
1 Dr. Carlton B. Goodlett Place
Order of Business
2:00 p.m.
CALL TO ORDER & ROLL CALL
MINUTES
ANNOUNCEMENTS
COMMENDATION AGENDA
RATIFICATION AGENDA
CONSENT AGENDA
REGULAR AGENDA
EMPLOYEE SEPARATIONS AGENDA
REQUESTS TO SPEAK
ADJOURNMENT
Notice of Commission Hearing Policies and Procedures
A. Commission Office
The Civil Service Commission office is located in Suite 720,
25 Van Ness Avenue, San Francisco, CA 94102. The telephone number is (415) 252-3247,
the fax number is (415) 252-3260 and the web address is www.ci.sf.ca.us/civil_service/.
Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that all items
appearing on its agenda will be supported by a written report prepared by Commission
or departmental staff. These reports are available for inspection in the Commission
office, approximately five (5) business days prior to the meeting date (ordinarily,
the Monday a week before the Commission meeting). Call the Commission office
to determine the availability of reports. If practicable, copies of reports
will be provided to authorized departmental and employee organization representatives
upon request. All other parties will be required to pay a ten cents (10c) per
page reproduction fee. Reports from City and County personnel supporting agenda
items must be submitted in accordance with the procedures established by the
Executive Officer. Reports not submitted according to procedures, in the format
and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered
by the Commission in support of an agenda item shall be submitted to the Commission
office, no later than 5:00 p.m. on the fourth (4th) business day preceding the
Commission meeting for which the item is calendared (ordinarily, on Tuesday).
An original and nine (9) copies on 81/2 inch X 11 inch paper, three-hole punched
on left margin, and page numbered in the bottom center margin, shall be provided.
All written material submitted for the Commission's review becomes part of a
public record and shall be open for public inspection.
D. Policy and Procedure for Postponement
A request for a postponement (continuance) to delay an item
to another meeting may be directed to the Commission Executive Officer by telephone
or in writing. Before acting, the Executive Officer may refer certain requests
to another City official for recommendation. Telephone requests must be confirmed
in writing prior to the meeting. The Commission will consider a request for
a postponement that has been administratively denied immediately following the
"Announcement of Changes" portion of the agenda at the beginning of
the meeting.
E. Policy and Procedure on Hearing Items Out of Order
and on Private Hearings
Requests to hear items out of order and for private hearings
(closed sessions) are to be directed to the Commission President at the beginning
of the agenda. The President will rule on each request. If legally permissible
and the President grants a private hearing, the hearing will be held at the
end of the agenda. If there is more than one private hearing, the President
will determine the order in which the sessions will be heard.
F. Procedure for Commission Hearings
All Commission hearings in disputed matters shall conform to
the following procedures. The Commission reserves the right to question each
party during its presentation and, in its discretion, to modify any time allocations
and requirements.
If a proposed personal services contract is
severed from the Ratification Agenda, presentation by the requester will
be for a maximum time limit of five (5) minutes for all personal services contracts
severed by the requester from the Ratification Agenda.
If a matter is severed from the Consent Agenda,
presentation by the opponent will be for a maximum time limit of five (5) minutes
and response by the departmental representative for a maximum time limit of
five (5) minutes.
For items on the Regular Agenda, presentation
by the departmental representative for a maximum time of five (5) minutes and
response by the opponent for a maximum time limit of five (5) minutes. No other
persons shall be permitted to speak.
For items on the Separations Agenda,
presentation by the department followed by the employee or employee's representative
shall be for a maximum time limit of ten (10) minutes for each party unless
extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary;
and
4. Closing remarks.
The Commission may allocate five (5) minutes
for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, Commission
meetings are tape-recorded. These tape recordings are available for public review
starting on the day after the Commission meeting in the Commission office.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will hear testimony
on matters on the agenda at the time the item is heard. For matters not on the
agenda, but within the jurisdiction of the Commission, a person may appear at
the Civil Service Commission meeting when the "Requests to Speak"
item is called and may address the Commission. Speakers are not required to
identify themselves or provide identifying information. Maximum time allowed
each speaker during the "Requests to Speak" section is three (3) minutes;
total time allowed for individuals' requests to speak shall not exceed thirty
(30) minutes unless the Commission extends such time by majority vote.
Information on Disability Access
The Civil Service Commission normally meets in Room 408 (Fourth
Floor) City Hall, 1 Carlton B. Goodlett Place. However, meetings not held in
this room are conducted in the Civic Center area. City Hall is wheelchair accessible.
The closest accessible BART station is the Civic Center, located 2 ½ blocks
from City Hall. Accessible MUNI lines serving City Hall are 42 Downtown Loop,
9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness
and Market and at Civic Center. For more information about MUNI accessible services,
call 923-6142. Accessible curb side parking has been designated at points in
the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior
to the meeting; except for Monday meetings, for which the deadline shall be
4:00 p.m. of the last business day of the preceding week. For American sign
language interpreters or the use of a reader during a meeting, a sound enhancement
system, and/or alternative formats of the agenda and minutes, please contact
the Commission office to make arrangements for the accommodation. Late requests
will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple
chemical sensitivity or related disabilities should call our ADA coordinator
at (415) 252-3254 to discuss meeting accessibility. In order to assist the City's
efforts to accommodate such people, attendees at public meetings are reminded
that other attendees may be sensitive to various chemical based products. Please
help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter
67 of the San Francisco Administrative Code)
Government's duty is to serve the public, reaching its decisions
in full view of the public. Commissions, boards, councils, and other agencies
of the City and County exist to conduct the people's business. This ordinance
assures that deliberations are conducted before the people and that City operations
are open to the people's review. For more information on your rights under the
Sunshine Ordinance or to report a violation of the ordinance, or to obtain a
free copy of the Sunshine Ordinance, contact Rachel Arnstine O'Hara, Clerk of
the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 362,
San Francisco, CA 94102-4683 by calling (415) 554-6171, by fax: (415)554-6177,
by e-mail: Rachel_ArnstineO'Hara@ci.sf.ca.us, or on the City's website at www.ci.sf.ca.us.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence
local legislative or administrative action may be required by the San Francisco
Lobbyist Ordinance (San Francisco Administrative Code Sec. 16.520 - 16.534)
to register and report lobbying activity. For more information about the Lobbyist
Ordinance, please contact the Ethics Commission at 1390 Market Street, #801,
San Francisco, CA 94102, telephone (415) 554-9510, fax (415) 703-0121 and web
site http://www.ci.sf.ca.us/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
April 3, 2000
2:00 p.m.
ITEM NO.
(1) CALL TO ORDER AND ROLL CALL
Commissioner Karen Clopton
Commissioner Donald A. Casper
Commissioner Morgan Gorrono
Commissioner Adrienne Pon
Commissioner Rosabella Safont
(2) MINUTES
Regular Meeting of March 20, 2000
(3) ANNOUNCEMENTS
Announcement of changes to agenda
Other announcements
(4) COMMENDATION AGENDA
Commendation for Romaine Boldridge, Secretary to the Public Utilities Commission
upon her retirement after 35 years of service to the City and County of
San Francisco.
RATIFICATION AGENDA
The following proposed personal services contracts have been
posted by the Department of Human Resources for seven calendar days. No appeals
were received by the Department of Human Resources during the posting period.
In the absence of an appeal, the proposed personal services contracts are placed
on the Ratification Agenda for Civil Service Commission review. No departmental
representatives will be present.
All matters on the Ratification Agenda are considered by the
Civil Service Commission to be non-contested and will be acted upon by a single
vote of the Commission. There will be no separate discussion on these items
unless a request is made; in which event, the matter shall be removed from the
Ratification Agenda and considered as a separate item. Each individual addressing
the Commission will be limited to a maximum time limit of five minutes for all
items severed from the Ratification Agenda.
(5) Review of requests for approval of proposed personal services contracts.
(File No. 0159-00-8)
PSC#
|
Department
|
Amount
|
Type of Service
|
Type of Approval
|
Duration
|
4137-99/00
|
City Planning
|
$300,000
|
To prepare a series of Transit-Oriented Urban Community
Plans for several San Francisco neighborhoods. Consultant will assist
staff with public relations and community involvement; develop community
workshops; and conduct focus groups.
|
Regular
|
03/31/01
|
March 20, 2000: Postpone to the meeting of April 3, 2000 at the
request of
City Planning.
Recommendation: Adopt Human Resources Director's report.
Notify the
offices of the Controller and the Purchaser.
(6) Review of requests for approval of proposed personal services contracts.
(File No. 0197-00-8)
PSC#
|
Department
|
Amount
|
Type of Service
|
Type of Approval
|
Duration
|
1000-00/01
|
Sheriff
|
$1,000,000
|
To provide classes in GED, relapse prevention, substance
abuse, parenting, domestic violence and violence prevention; provide services
including acupuncture, administrative support for records management and
related counseling services to prisoners.
|
Annual
|
06/30/01
|
1001-00/01
|
Sheriff
|
$62,415
|
To provide timely emergency notification through a computerized
system designed to contact Sheriff's emergency response personnel and
residents near the San Bruno compound by phone in the event of escape,
disturbance, or other emergency situations.
|
Annual
|
06/30/01
|
1002-00/01
|
Sheriff
|
$4,177,370
|
To provide residential substance counseling for prisoners
paroled from county jail, and conduct electronic monitoring services for
prisoners placed in Sheriff's home detention.
|
Annual
|
06/30/01
|
1003-00/01
|
Sheriff
|
$106,000
|
To provide pre-employment polygraph examinations and psychological
evaluations required for peace officers; post-employment examinations
and psychological services resulting from investigations and critical
incidents.
|
Annual
|
06/30/01
|
1004-00/01
|
Sheriff
|
$121,800
|
To review all misdemeanor bookings, conduct interviews;
work with bail commissioner, duty judge, and Sheriff's personnel to determine
eligibility for supervised citation release; and provide supervision to
insure individuals appear on court date.
|
Annual
|
06/30/01
|
1005-00/01
|
Sheriff
|
$200,000
|
To provide timely pick-up of prisoners throughout California
and U.S. pursuant to court orders or lawful arrest warrants.
|
Annual
|
06/30/01
|
1006-00/01
|
Sheriff
|
$100,000
|
To respond to prisoner inquiries regarding legal issues;
provide assistance in prisoner law libraries; provide legal references
as requested and related services as directed by prisoner legal service
attorney.
|
Annual
|
06/30/01
|
1007-00/01
|
Port
|
$40,000
|
To provide the City access to the Journal of Commerce
Port Import Export Reporting Service (PIERS) database through an online
system using the City's own terminal to obtain reports from the entire
U.S. trade database.
|
Annual
|
06/30/01
|
1008-00/01
|
Human Resources
|
$135,000
|
To perform an in-depth business practice and needs assessment
of workers compensation technology applications, with a remapping of business
practices for administrative efficiency and cost control.
|
Annual
|
06/30/01
|
1009-00/01
|
Human Resources
|
$4,065,000
|
To provide complete workers compensation adjusting services,
including investigation and adjudication of claims, data recording, payment
processing, case estimate evaluation and preparation of reports.
|
Annual
|
06/30/01
|
1010-00/01
|
Human Resources
|
$2,000,000
|
To provide a range of managed care and medical cost containment
services for the Workers Compensation Division, including medical bill
review and repricing, PPO administration, utilization review, and case
management.
|
Annual
|
06/30/01
|
1011-00/01
|
Human Resources
|
$300,000
|
To provide access to and use of a proprietary workers
compensation claim file management system with checkwriting capabilities,
and technical personnel to maintain both the hardware and software required
to operate the system.
|
Annual
|
06/30/01
|
1012-00/01
|
Human Resources
|
$425,000
|
To perform workers compensation AOE/COE and sub-rosa investigations.
AOE/COE field investigations enhance claims adjuster's determinations
as to whether injuries arose out of employment and/or during the course
of employment.
|
Annual
|
06/30/01
|
4138-99/00
|
Human Services
|
$4,000,000
|
To provide security services for 12 department facilities
consisting of controlling access to various areas, checking credentials
for those seeking admittance, monitoring surveillance equipment, and intervening
in hostile confrontations.
|
Regular
|
06/30/02
|
4139-99/00
|
Human Services
|
$200,000
|
To provide CalWORKs scholarship fund and recipient mentoring
program management for economically disadvantaged parents to help them
continue attending college successfully without income loss.
|
Regular
|
06/30/01
|
4141-99/00
|
Human Resources
|
$72,000
|
To design, layout and rewrite the Summary Plan Document
for Health Plan 1 for approximately 17,000 active and retired employees.
This includes addition of regulatory and compliance information currently
missing from the Summary Plan Document.
|
Regular
|
06/30/00
|
4020-98/99
|
Controller
|
Increase Amount $100,000 New Amount
$200,000
|
Data entry keying to meet payroll deadlines during peak
periods.
|
Regular
|
06/30/01
|
4021-98/99
|
Controller
|
Increase Amount $130,750 New Amount $261,490
|
To provide expert professional technical writing services
in the preparation of payroll manuals, procedures, memos, flyers, directives,
and bulletins.
|
Regular
|
06/30/01
|
4098-97/98
|
Port
|
Increase Amount $50,000 New Amount $150,000
|
To assist in the formulation of financing plans, including
presentations of alternative financial programs and strategies; and financial
analysis and feasibility studies for real estate development alternatives
at various Port sites.
|
Regular
|
03/31/01
|
4106-95/96
|
Public Transportation
|
Increase Amount $507,401 New Amount $3,971,359
|
To provide review of signal system contractor's moving
block sign system design, system safety program; and provide implementation,
testing and commissioning assistance for the Advanced Train Control System
Project for the MUNI Metro Subway System.
|
Regular
|
04/30/01
|
4140-99/00
|
Airport
|
Increase Amount $188,000 New Amount $236,000
|
To conduct 24-hour traffic counts on existing Airport
roadways and locations at the new International Terminal for seven consecutive
days during the summer period and Thanksgiving weekend. Consultant to
provide summaries of the data collected.
|
Regular
|
06/30/05
|
4142-99/00
|
Controller
|
Increase Amount $34,000
New Amount $64,000
|
To provide expert editing and consulting services for
government audit reports issued by the Controller's Audits Division. In
addition, provide writing training through editorial comments and informal
training classes on an as-needed basis.
|
Regular
|
06/30/02
|
Recommendation: Adopt Human Resources Director's report.
Notify the
offices of the Controller and the Purchaser.
CONSENT AGENDA
- Ratification of settlement agreement on future employment of Darcel Grace.
(File No. 0102-00-1)
Recommendation: Approve.
- Proposed amendments to the Civil Service Commission
Rules to implement Charter Section 8A (Proposition E, 11/99) creating
the Municipal Transportation Agency by adding Volume IV - Civil
Service Commission Rules Applicable to Service Critical Classes - Municipal
Transportation Agency to become effective July 1, 2000.
(File No. 0201-00-1)
Recommendation: Post for adoption.
REGULAR AGENDA
- Appeal by Maureen Randolph of the Human Resources Director's decision
to dismiss the employment discrimination complaint. (File No. 0840-99-6)
Recommendation: Adopt report. Deny the appeal of Ms. Randolph. Sustain
the
decision of the Human Resources Director.
EMPLOYEE SEPARATIONS AGENDA
As soon after 2:30 p.m. as practical, a roll call will be held
of the names of persons appearing on the Employee Separations Agenda to ascertain
who is present for hearing. Please respond as your name is called. Your case
will be heard by the Commission in the order it appears on the Agenda unless
the President grants a request to be heard out of order. The Commission will
take immediate action during the roll call for those persons not in attendance.
(10) Determination of future employability: termination of provisional
appointment of
Raynard Hubbard, Utility Plumber Apprentice (Job Code 7463), Public Utilities
Commission. (File No. 0504-99-7)
January 5, 2000: Postpone to the meeting of February 7, 2000, at the
request of the
Public Utilities Commission.
February 7, 2000: Postpone to the meeting of March 6, 2000, at the request
of
Local 38.
March 6, 2000: Postpone to the meeting of March 20, 2000, at the request
of the
Public Utilities Commission.
March 20, 2000: Postpone to the meeting of April 3, 2000 at the request
of the
Public Utilities Commission.
Recommendation of the Public Utilities Commission:
Cancel any current examination and eligibility status;
No future employment with the City and County of San Francisco.
(11) Determination of future employability: termination of permanent
appointment of
Charles Harris-Latif, Registered Nurse (Job Code 2320), Department of Public
Health. (File No. 0161-00-7)
Recommendation of the Department of Public Health:
Future employment subject to the review and approval of the Human Resources
Director
after satisfactory completion of one (1) year work experience outside the
City and
County service.
(12) Determination of future employability: termination of Provisional
appointment of Eunice Booker, Payroll Clerk (Job Code 1220), San Francisco
Fire
Department. (File No. 0677-99-7)
Recommendation of the San Francisco Fire Department:
No future employment as a Payroll Clerk (Job Code 1220) in the San Francisco
Fire
Department.
(13) Determination of future employability: termination of provisional
appointment of
Stanley Miller, Swimming Instructor (Job Code 3208) and Pool Lifeguard
(Job Code 3212), Recreation and Park Department. (File No. 0870-99-7)
February 7, 2000: Postpone to the meeting of March 6, 2000 at the
request of
Sheila Sexton, Attorney.
March 6, 2000: Postpone to the meeting of April 3, 2000 at the request
of
Sheila Sexton, Attorney.
Recommendation of the Recreation and Park Department:
No future employment with the City and County of San Francisco.
(14) REQUESTS TO SPEAK
- ADJOURNMENT