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Agenda and Notice of Special Meeting
Monday, July 15, 2002
5:00 p. m.
Room 400, City Hall
1 Dr. Carlton B. Goodlett Place
PLEASE NOTE ROOM
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I.
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Call to Order and Roll Call.
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II.
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Public comment on all matters appearing on the Special Meeting Agenda Session.
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III.
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Request by the Elections Commission that Commissioner Linda Richardson recuse herself from voting in the matter of the appeal of Tammy Haygood of the action of the Elections Commission to terminate her employment as Director of Elections. Discussion/Possible Action Item. (File No. 0553-02-7)
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The Civil Service Commission has been provided with a copy of the letter of request filed by the Elections Commission, Civil Service Commission Rule 105 - Meetings and Hearings of the Commission, Charter Section C-8.105 Conflict of Interest and other Prohibited Practices, Administrative Code - Appendix 51 Taxpayer Protection Amendment of 2000 and Clark v. City of Hermosa Beach (1996) 48 Cal.App.4th 1152.
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IV.
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Appeal of Tammy Haygood of the action of the Elections Commission to terminate her employment as Director of Elections. Action Item. (File No. 0365-02-7)
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The Civil Service Commission has been provided with a copy of Charter Section 10.101 (copy attached), Charter Section 13.104 (copy attached), a copy of the record and materials received in the Civil Service Commission office as of Monday, July 8, 2002, 1:00 p.m. and a copy of the Hearing Procedures approved by the Civil Service Commission on June 24, 2002.
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May 20, 2002:
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1) Changed the title of the appeal to: "Appeal of Tammy Haygood of the action of the Elections Commission to terminate her employment as Class 1128, Director of Elections."
2) Identified the parties to the appeal as Tammy Haygood and the Elections Commission.
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May 20, 2002 (continued):
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3) Adopted the Proposed Draft of Hearing Procedures with minor changes to ensure that the process is fair, clear and accessible to the public in keeping with Civil Service Commission established procedures.
4) Scheduled a hearing on June 17, 2002 at 6:00 p.m. in City Hall, Room 400 to determine Civil Service Commission jurisdiction.
5) Extended submission of written materials by 5:00 p.m. of June 3, 2002 at the Civil Service Commission offices. (Vote of 5 to 0)
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June 17, 2002:
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The Civil Service Commission will proceed with this hearing and take jurisdiction of hearing this case on Tammy Haygood.
(Vote of 5 to 0)
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June 24, 2002:
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1) Scheduled a hearing Monday, July 15, 2002 at 5:00 p.m. in City Hall, Room 400 to hear the appeal of Tammy Haygood
2) Adopted the Draft Proposed Amendments to the Hearing Procedures approved by the Civil Service Commission on May 20, 2002 with changes.
3) Changed the submission of materials from fourteen (14) calendar days to seven (7) calendar days by 11:00 a.m. at the Civil Service Commission offices.
4) Changed the time of delivery of the meeting files to the Commissioners, etc. from 12:00 noon to 5:00 p.m.
5a) Directed the Executive Officer to request from the Elections Commission all materials and documents concerning the termination of Tammy Haygood, including performance appraisals that were considered by the Elections Commission. The items must be received by the Executive Officer at the Civil Service Commission office by 10:00 a.m. on Monday, July 1, 2002.
5b) If the request is not honored, the Commission authorized the Executive Officer to issue subpoenas forthwith under the seal of the Civil Service Commission.
6a) Directed the Executive Officer to request from the Elections Commission, the Elections Commission Minutes of its closed and open session meeting of April 22, 2002.
6b) If the request is not honored, the Commission authorized the Executive Officer to issue subpoenas forthwith under the seal of the Civil Service Commission.
7a) Directed the Executive Officer to request from the Elections Commission, the tapes of its closed session meeting of April 22, 2002.
7b) If the request is not honored, the Commission authorized the Executive Officer to issue subpoenas forthwith under the seal of the Civil Service Commission. (Vote of 5 to 0)
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V.
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Request by Tammy Haygood for reinstatement to her position as Director of Elections pending the outcome of the appeal. Action Item. (File No. 0537-02-7)
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The Civil Service Commission has been provided with a letter from Vernon Grigg III, Esq. requesting that Tammy Haygood be reinstated.
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July 1, 2002
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The Civil Service Commission directed the Executive Officer to include this item for action on the July 15, 2002 agenda of the Hearing of the Appeal of Tammy Haygood. (Vote of 5 to 0)
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VI.
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Job Announcement for Director of Elections issued June 21, 2002 by the Department of Human Resources. Action Item. (File No. 0536-02-1).
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The Civil Service Commission has been provided with the job announcement issued on June 21, 2002 for the Director of Elections, the eligible list for Director of Elections which expired on June 25, 2002 and the previous job announcement for the Director of Elections.
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July 1, 2002:
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The Civil Service Commission acted to direct the Executive Officer to place on agenda for action of the scheduled meeting of July 15, 2002 Hearing of the Appeal of Tammy Haygood.
(Vote of 5 to 0)
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VII.
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General Public Comment on Any Matter Within the Subject Matter Jurisdiction of the Civil Service Commission.
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VIII.
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Adjournment.
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Please Note: Documents will be made available for public inspection at the Civil Service Commission office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Additional Materials
Posted 07/08/02
Notice of Commission Hearing Policies and Procedures
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that all items appearing on its agenda be supported by a written
report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Postponement
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the "Announcement of Changes" portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m.-5:00 p.m.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the "Requests to Speak" portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Donna Hall, Administrator of the Sunshine Ordinance Task Force,
1 Dr. Carlton B. Goodlett Place, Room 409, San Francisco, CA 94102-4683 at (415) 554-7724, by fax:
(415) 554-7854, by e-mail: Donna.Hall@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Administrative Code Sec. 16.520 - 16.534) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 30 Van Ness Ave., Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site http://www.sfgov.org/ethics/.
