Agendas/Minutes
Regular Meeting
of
January 6, 2003
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
Order of Business
2:00 p.m.
CALL TO ORDER & ROLL CALL
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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APPROVAL OF MINUTES
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ANNOUNCEMENTS
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RATIFICATION AGENDA
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CONSENT AGENDA
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REGULAR AGENDA
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SEPARATIONS AGENDA
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HUMAN RESOURCES DIRECTOR’S REPORT
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EXECUTIVE OFFICER’S REPORT
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COMMISSIONER’S OLD BUSINESS
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COMMISSIONER’S NEW BUSINESS
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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ADJOURNMENT
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Postponement
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the "Announcement of Changes" portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m.-5:00 p.m.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the "Requests to Speak" portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that
deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Donna Hall, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 409, San Francisco, CA 94102-4683 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: Donna.Hall@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Administrative Code Sec. 16.520 - 16.534) to register and report
lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 30 Van Ness Ave., Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
January 6, 2003
2:00 p.m.
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ITEM NO.
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(1)
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CALL TO ORDER AND ROLL CALL
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Commissioner Donald A. Casper
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Commissioner Morgan Gorrono
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Commissioner Adrienne Pon
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Commissioner Linda Richardson
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Commissioner Rosabella Safont
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(2)
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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(3)
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APPROVAL OF MINUTES - Action Item
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Regular Meeting of December 2, 2002
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Recommendation:
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Approve.
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Special Meeting of December 16, 2002 - 2:00 p.m. Open Session
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Recommendation:
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Approve.
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(4)
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ANNOUNCEMENTS
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Announcement of changes to agenda
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Other announcements
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RATIFICATION AGENDA
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(5)
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Review of request for approval of proposed personal services contracts.
(File No. 1086-02-8) - Action Item
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The following proposed personal services contracts have been posted by the Department of Human Resources for seven calendar days. No appeals were received by the Department of Human Resources during the posting period. In the absence of an appeal, the proposed personal services contracts are placed on the Ratification Agenda for Civil Service Commission review. Attendance by departmental representatives is not required.
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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2001-02/03
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Public Health
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$30,113,795
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Will provide services in Comprehensive Primary/ Clinical Care, Tuberculosis, STD/HIV, Asthma, Immunization, and Cancer; Training & Consulta-tion regarding Research and Evaluation, Prevention, Education, and Intervention; and other Ancillary Health Care.
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Continuing
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12/31/07
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4076-02/03
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Public Health
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$950,000
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Will provide Inspector of Record services, facility evaluation surveys and reports, strategic and space accessibility planning reviews and analyses, and progress reports, for a series of time sensitive projects for SFGH, LHH and associated facilities.
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Regular
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12/31/06
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4077-02/03
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Mayor’s Office
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$196,250
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Will serve as the lead agent in the California State Legislature working with the Mayor’s Office of Legislative and budget priorities for the City and County of San Francisco.
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Regular
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12/31/03
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4078-02/03
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Mayor’s Office
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$312,000
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Will serve as Federal Legislative representative.
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Regular
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12/31/03
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4079-02/03
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Airport
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$1,334,000
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Will work with staff to implement the direct leasing model, space development, concept planning, tenant outreach and tenant construction oversight to insure that food and beverage service to the traveling public is not disrupted.
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Regular
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12/31/05
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4080-02/03
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Environment
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$300,000
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Will provide technical assistance to businesses and institutions for source reduction, reuse, recycling, composting and other program participation efforts for the diversion of organic and non-organic materials from the landfill.
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Regular
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06/30/04
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4081-02/03
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Port
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$2,000,000
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Will provide a wide range of as-needed specialized engineering and architectural services.
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Regular
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01/31/06
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4082-02/03
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Municipal Transportation Agency
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$200,000
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Will analyze the exhaust emission data that were collected on a rolling chassis dynamometer and set up a computer modeling program to predict the on- road bus emissions and fuel economy over San Francisco’s unique driving conditions and terrain.
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Regular
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12/31/03
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4083-02/03
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Telecommunications & Info Services
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$500,000
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Will administer a technical training program and provide training in personal computer software and other information technologies used in City government.
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Regular
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06/30/03
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4084-02/03
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Telecommunications & Info Services
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$287,325
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Will build a secure Geographical Information System (GIS) for the Police Department. Will provide essential GIS software development and integration, and train City staff to completely manage the system once it is in place.
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Regular
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09/30/03
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4085-02/03
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Public Works
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$200,000
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Will organize community support; prepare educational and outreach materials; assist in developing and conducting outreach and education efforts; conduct neighborhood cleaning projects.
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Regular
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02/01/06
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4086-02/03
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Public Works
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$900,000
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Will perform and analyze computer existing sewer network simulations; propose projects to minimize flooding and adverse water quality impacts; conduct physical modes tests.
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Regular
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02/01/06
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4087-02/03
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Public Works
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$1,800,000
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Will provide construction management services to supplement City staff personnel during the construction phase of the Juvenile Hall Replacement Project.
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Regular
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03/01/06
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4088-02/03
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Human Resources
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$60,000
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Will coordinate and manage collective bargaining negotiations for one or more bargaining units; consult and advise on labor strategies and related labor issues; and consult and advise on research in preparation for and during negotiations.
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Regular
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06/30/03
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4024-02/03
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Human Resources
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Increase Amount $150,000 New Amount $400,000
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Will provide as-needed claims processing, membership enrollment and benefit services to cover Health Service System employees performing these duties during emergency and unforeseen peaks in workload.
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Regular
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06/30/03
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Recommendation of the Human Resources Director:
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Adopt Human Resources Director’s report. Notify the
offices of the Controller and the Purchaser.
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CONSENT AGENDA
All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(6)
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Appeal by Michael Lund of the disqualification for Firefighter (Job Code H - 2) San Francisco Fire Department. (File No. 0807-02-4) - Action Item
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November 18, 2002:
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Grant the appeal by Michael Lund of the Executive
Officer’s decision to close file on his disqualification for Firefighter (Job Code H - 2).
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Recommendation:
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Postpone to the meeting of February 3, 2003 at the request of Sylvia Courtney, Attorney for appellant.
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(7)
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Appeal by David Sweeney of the disqualification for Firefighter (Job Code H - 2) San Francisco Fire Department. (File No. 0808-02-4) - Action Item
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November 18, 2002:
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Grant the appeal by David Sweeney of the Executive
Officer’s decision to close file on his disqualification for Firefighter (Job Code H - 2).
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Recommendation:
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Postpone to the meeting of February 3, 2003 at the request of Sylvia Courtney, Attorney for appellant.
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(8)
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Request to extend Volume I - Civil Service Commission Rule 113 - Certification of
Eligibles, Article II, Section 113.2.2 - Expansion of Certification Rules.
(File No. 1006-02-5) - Action Item
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December 2, 2002:
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Direct the Civil Service Commission Executive Officer to post for adoption the recommendation of the Human
Resources Director to extend Rule 113, Section 113.2.2 for an additional six months, through June 30, 2003, upon agreement with the affected employee organizations.
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Recommendation:
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Adopt the recommendation of the Human Resources
Director to extend Rule 113, Section 113.2.2 for an additional six months, through June 30, 2003.
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(9)
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Request to extend Volume IV- Civil Service Commission Rule 413 - Certification of
Eligibles, Article II, Section 413.2.2 - Expansion of Certification Rules.
(File No. 1007-02-5) - Action Item
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December 2, 2002:
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Direct the Civil Service Commission Executive Officer to post for adoption the recommendation of the Director of Transportation to extend Rule 413, Section 413.2.2 for an additional six months, through June 30, 2003, upon agreement with the affected employee organizations.
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Recommendation:
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Adopt the recommendation of the Director of Transportation to extend Rule 413, Section 413.2.2 for an additional six months, through June 30, 2003.
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(10)
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Proposed amendments to Civil Service Commission Rule 05.12.1 Series - Appeals -
Examination Matters. (File No. 1084-02-5) - Action Item
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December 11, 2002:
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Post for adoption the amendment to Civil Service Commission Rule Series 05.12.1 - Extend appeal period deadline to the close of business on the fifth (5th) working day following the postmarked mailing date of notification to the
appellant; Extend appeal period an additional five (5) working days if notice to appellant is sent exclusively by certified mail.
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Recommendation:
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Adopt.
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(11)
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Request by the Human Resources Director for hearing on Laundry Worker
(Job Code 2760) referral response from the Juvenile Court Department.
(File No. 0885-02-1) - Action Item
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October 21, 2002:
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Postpone to the meeting of November 4, 2002 at the
request of the Department of Human Resources.
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November 4, 2002:
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Postpone to the meeting of November 18, 2002 at the
request of the Department of Human Resources.
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November 18, 2002:
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Postpone to the meeting of December 2, 2002 at the
request of the Department of Human Resources.
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December 2, 2002:
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Postpone to the meeting of January 6, 2003 at the request of the Department of Human Resources.
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Recommendation of
the Human Resources
Director:
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Off calendar.
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REGULAR AGENDA
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(12)
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Appeal by Karen Garrett of the denial of protest for the Administrative Services Manager (Job Code 1827) eligible list. (File No. 0566-02-4) - Action Item
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Recommendation of the
Human Resources Director:
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Deny the appeal by Karen Garrett. Sustain the decision of the Human Resources Director.
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(13)
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Appeal by Roger Villanueva of the decision of the Executive Officer to close the file on his complaint of discrimination. (File No. 1085-02-6) - Action Item
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Recommendation of the
Executive Officer:
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Deny the appeal by Roger Villanueva. Sustain the decision of the Executive Officer.
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EMPLOYEE SEPARATIONS AGENDA
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SPECIAL ATTENTION - APPELLANTS APPEARING ON THE SEPARATIONS AGENDA
As soon after 2:00 p.m. as practical, a roll call will be held of the names of persons appearing on the Employee Separations Agenda to ascertain who is present for hearing. Please respond as your name is called. Your case will be heard by the Commission in the order it appears on the Agenda unless the President grants a request to be heard out of order. The Commission will take immediate action during the roll call for those persons not in attendance.
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(14)
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Determination of future employability: Disciplinary release of temporary exempt
appointment of Bert Madjus, Custodian (Job Code 2708) San Francisco Unified School District. (File No. 0929-02-7) - Action Item
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Recommendation of the SFUSD and the Human Resources Director:
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Approve the separation; Cancel any current examination and eligibility status; No future employment with the San Francisco Unified School District; No future employment with the City and County of San Francisco.
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(15)
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Determination of future employability: Dismissal of permanent civil service appointment of Magalen Siu, Senior Clerk Typist (Job Code 1426) San Francisco Unified School District. (File No. 0777-01-7) - Action Item
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Recommendation of the SFUSD and the Human Resources Director:
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Dismiss from City and County service; Future employment subject to the review and approval of the Human Resources Director after satisfactory completion of one (1) year work experience outside the City and County service.
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(16)
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Determination of future employability: Dismissal of permanent civil service appointment of John Winston, Transit Operator (Job Code 9163) Municipal Transportation Agency. (File No. 0786-02-7) - Action Item
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December 2, 2002:
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Postpone to the meeting of January 6, 2003 at the request of the Municipal Transportation Agency.
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File No. 0786-02-7 (continued)
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Recommendation of the
Director of Transportation:
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Cancel any current examination and eligibility status;
Future employment subject to the review and approval of the Human Resources Director after satisfactory completion of two (2) years work experience outside the City and County service; Must participate in an appropriate substance abuse program and receive a release to work from a DHR-designated professional in substance abuse; No
future employment with the Municipal Transportation Agency.
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HUMAN RESOURCES DIRECTOR’S REPORT
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(17)
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Report of exempt appointments under Charter Categories 10.104-16 through 10.104.18. (File No. 1087-02-1)
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Recommendation:
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Approve.
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(18)
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Report of Charter Exempt Positions under Charter Section 10.104-1 through 10.104.12. (File No. 1088-02-1)
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Recommendation:
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Approve.
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(19)
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Report of Provisional Appointments. (File No. 1089-02-1)
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Recommendation:
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Approve.
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EXECUTIVE OFFICER’S REPORT
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(20)
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Mayor’s Office Budget Instructions for Fiscal Year 2003-2004. (File No. 1003-02-1)
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December 2, 2002:
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Approved report and directed the Executive Officer to
forward draft budget at the meeting of January 6, 2003.
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Recommendation:
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Open for discussion.
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COMMISSIONER’S OLD BUSINESS
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(21)
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Implementation of Proposition J - Board of Supervisors Salaries.
(Item No. 0973-02-1)
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November 18, 2002:
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The Commission gave general directions to the Executive Officer to proceed with comprehensive study and to report on timelines and work plan for review and direction of the Commission for the meeting of January 6, 2003.
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Recommendation:
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Open for discussion.
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COMMISSIONER’S NEW BUSINESS
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(22)
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Review of Pending Appeals Log as of December 31, 2002. (File No. 1090-02-1)
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Recommendation:
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Open for discussion.
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(23)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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(24)
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ADJOURNMENT
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