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A G E N D A
Regular Meeting
of
June 1, 2009
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
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Order of Business
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CALL TO ORDER & ROLL CALL
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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APPROVAL OF MINUTES
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ANNOUNCEMENTS
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ELECTION OF OFFICERS
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RATIFICATION AGENDA
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REGULAR AGENDA
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
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ADJOURNMENT
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Frank Darby, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.
San FranciscoLobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
Materials Distributed to Commissioners After Distribution of Agenda Packet
If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
June 1, 2009
2:00 p.m.
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ITEM NO.
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(1)
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CALL TO ORDER AND ROLL CALL
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President Donald A. Casper
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Vice President Morgan R. Gorrono
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Commissioner Joy Y. Boatwright
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Commissioner Mary Y. Jung
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Commissioner E. Dennis Normandy
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(2)
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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(3)
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APPROVAL OF MINUTES – Action Item
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Regular Meeting of May 18, 2009
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Recommendation:
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Approve.
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(4)
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ANNOUNCEMENTS
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Announcement of changes to agenda
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Other announcements
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(5)
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ELECTION OF OFFICERS (File No. 0183-09-1) - Action Item
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Recommendation:
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Open for discussion.
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RATIFICATION AGENDA
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(6)
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Review of request for approval of proposed personal services contracts.
(File No. 0175-09-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4141-08/09
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Board of Supervisors
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$8,000,000
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Will provide budget & legislative analyst services, including evaluating and reporting on fiscal and policy matters, the Mayor’s Annual Budget, and conducting independent management, performance and fiscal audits of City departments and programs.
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Regular
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12/31/14
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May 18, 2009:
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Postpone to the meeting of June 1, 2009 at the request of the Board of Supervisors.
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Recommendation of the Human Resources
Director:
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Adopt the Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.
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(7)
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Review of request for approval of proposed personal services contracts.
(File No. 0184-09-8) – Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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2014-08/09
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Public Health
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$420,000
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Will provide 24-hour perinatal, neonatal and pediatric consultation and transport services, consultation services: nursing, social services and respiratory therapy.
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Continuing
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06/30/14
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4151-08/09
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Mayor’s Office of Housing
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$70,000
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Will perform environmental review services for the Mayor’s Office of Housing (MOH) and Mayor’s Office of Community Investment (MOCI) project undertakings in accordance with the National Environmental Policy Act (NEPA).
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Regular
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06/30/10
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4152-08/09
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Airport Commission
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$3,750,000
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Will provide complex environmental analyses, assessments, compliance monitoring and reporting tasks requiring specialized environmental planning expertise and familiarity of federal, state, and local environmental regulations.
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Regular
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06/30/14
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4153-08/09
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Airport Commission
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$150,000
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Will establish a secure, separate, private access Wi-Fi network within and around Terminal 1, ground level Boarding Area C baggage handling and planeside. The Wi-Fi network will extend current SFO wireless baggage network and compatible with existing Wi-Fi network.
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Regular
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02/28/10
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4154-08/09
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Public Utilities Commission
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$4,500,000
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Will provide design services and technical expertise during construction and rehabilitation of Hetch Hetchy Water and Power (HHWP) hydro-generation and power facilities.
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Regular
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09/15/12
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4155-08/09
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Public Utilities Commission
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$200,000
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Will design, permit, supply, install and commission three (3) fully integrated and operational solar PV systems with the following rated capacities and locations: a minimum of 100 kW at City Hall and min. of 214 KW at Davies Symphony Hall.
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Regular
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06/30/10
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4156-08/09
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Public Utilities Commission
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$22,000,000
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Will provide professional construction management services to oversee Peninsula Regional Water System Improvement Program construction projects (8).
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Regular
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03/31/14
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4157-08/09
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Public Health
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$3,024,000
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Will provide highly specialized medical and surgical subspecialty services to medically indigent adults, as well as clients under the San Francisco County Medical Assistance Program, the SF County Jail, and the In-Home Support Service Plan.
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Regular
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12/31/10
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4087-04/05
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Public Health
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Increase Amount
$4,050,000
New Amount
$14,850,000
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Will provide SFGH, LHH, the primary care clinics and the Health At Home Agency a continuous, reliable source of intermittent, supplemental, on-call nursing personnel during high census, high acuity, unexpected staff illnesses, and/or vacations.
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Modi-
fication
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12/31/10
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4060-03/04
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Public Health
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Increase Amount
$2,250,000
New Amount
$8,250,000
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Will provide intermittent, as-needed, on-call professional pharmacists and pharmacy technicians for use during unusually high patient activity or low staffing of civil service employees due to scheduled and unscheduled staff absences and unfilled vacancies.
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Modi-
fication
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12/31/10
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4105-04/05
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Public Health
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Increase Amount
$1,875,000
New Amount
$6,875,000
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Will provide as-needed, on-call professional radiology technologists with on-call availability, 7 days a week.
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Modi-
fication
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12/31/10
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Recommendation of the Human Resources
Director:
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Adopt the Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720,
San Francisco, CA 94102.
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(8)
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Proposed Amendment for Civil Service Commission Rule Series 003 – Equal Employment Opportunity to authorize the Civil Service Commission to override Civil Service Rules to effectuate a Discrimination Remedy (File No. 0159-09-5) – Action Item
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May 4, 2009:
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Post for meet and confer.
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Recommendation:
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Adopt as posted.
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(9)
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Update from the Department of Technology regarding the concerns expressed by IFPTE Local 21 on PSC #4108-07/08 at the meeting of November 17, 2008. (File No. 0185-09-8) - Action Item
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November 17, 2008:
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Adopt the Human Resources Director’s report on PSC #4108-07/08 on the condition that the Department of Technology report to the Commission in June 2009, with an update of the concerns expressed by IFPTE Local 21. Notify the offices of the Controller and the Purchaser.
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Recommendation:
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Accept and file the report.
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(10)
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Report from the Special Monitor assigned by the Human Resources Director to review the merit system activities in the Office of the Assessor-Recorder; and specifically, the Classification Study. (File No. 0076-09-1) - Action Item
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May 16, 2005:
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(1) Adopt the Amended Draft Final Finding of Fact Report as amended to include the sworn testimony summary and official transcripts of the hearing held by the Civil Service Commission on April 18, 2005 and corrected data presented at the Special Meeting on April 18, 2005.
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(2) Direct that the Human Resources Director assign a Special Monitor to review the merit system activities in the Office of the Assessor-Recorder and to regularly report to the Civil Service Commission on the appointment, separation, classification and related merit system activities.
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(3) Direct the Special Monitor to coordinate a classification audit of positions in the Office of the Assessor-Recorder, specifically positions created and deleted since January 8, 2003 with particular attention to the consistency of duties to the work normally associated with the classification and particular emphasis on all positions in the following classes: 8108 Senior Legal Process Clerk, 4202 Assessment Clerk and 4203 Senior Assessment Clerk and IT classes. Recommend that the Office of the Assessor-Recorder fund a time-limited project-based position in addition to the position being funded at the Department of Human Resources to perform the operational human resource activities and other duties as assigned.
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(4) Adopt a schedule of Reports to the Civil Service Commission to be placed on the agenda for Civil Service Commission review and possible action. The Special Monitor shall provide to the Civil Service Commission regular reports on the appointment, separation, classification, and related merit system activities on a semi-annual basis for two fiscal years effective July 1, 2005 through June 30, 2007. Thereafter, the Civil Service Commission may direct additional reports as needed.
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(5) Direct the Special Monitor to set up the mechanism to allow the return of interested and available laid off employees currently employed by the City to vacant approved requisitions in the applicable class as they become available.
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(6) Forward to the Office of the City Attorney to provide guidance to the Civil Service Commission, the Department of Human Resources and all City departments on the application of San Francisco Campaign & Governmental Conduct Code Section 3.212 Decision Involving Family Members.
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(7) Direct the Human Resources Director to further clarify the procedures on Oral Authorizations, start work dates and appointment dates.
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(8) Forward to the Office of the Controller and Department of Human Resources a request for review of procedures utilized to coordinate Oral Authorization, start work dates, appointment dates, and payroll.
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(9) Direct the Human Resources Director to further clarify and remind all departments of the requirements to complete Notices of Probationary Period Status, Notice to Provisional Appointee, Notice of Exempt Appointment, and, Leave of Absence forms to accept another position in the City service.
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(10) Direct the Human Resources Director and Executive Officer to review 1996 guidelines on exempt appointments and make recommendations to the Civil Service Commission.
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(11) Direct the Human Resources Director to issue a reminder to all departments of the ability of the department head to make assignments balanced by the right of employees to perform certain duties in a specific class.
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(12) Encourage the Human Resources Director to utilize available resources, i.e. orientation, “Guidebook to New Department Heads,” etc. to inform department heads and managers of the City’s employment system.
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March 6, 2006:
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Adopt the Special Monitor Report.
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March 2, 2009:
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1) The Commission requested a report from the Special Monitor assigned by the Human Resources Director to review the merit system activities in the Office of the Assessor-Recorder; and specifically, the Classification Study.
2) The Commission also requested staff to conduct an inspection service of the review of qualifications for Class 4265 examinations.
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Recommendation:
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Adopt the Special Monitor Report.
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(11)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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(12)
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
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(13)
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ADJOURNMENT
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