Meeting Information

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A G E N D A

Regular Meeting
of
August 5, 2002

ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
Order of Business
2:00 p.m.

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

A. Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

B. Policy Requiring Written Reports

It is the policy of the Civil Service Commission that all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

C. Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

D. Policy and Procedure for Postponement

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the "Announcement of Changes" portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.

E. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.

F. Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

G. Policy on Tape Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m.-5:00 p.m.

H. Speaking before the Civil Service Commission

Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the "Requests to Speak" portion of the regular meeting. Maximum time will be three (3) minutes.

I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that
deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Donna Hall, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 409, San Francisco, CA 94102-4683 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: Donna.Hall@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Administrative Code Sec. 16.520 - 16.534) to register and report
lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 30 Van Ness Ave., Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site http://www.sfgov.org/ethics/.

City and County of San Francisco

Civil Service Commission

Agenda for Regular Meeting

August 5, 2002

2:00 p.m.

ITEM NO.
(1)	CALL TO ORDER AND ROLL CALL
	Commissioner Donald A. Casper
	Commissioner Morgan Gorrono
	Commissioner Adrienne Pon
	Commissioner Linda Richardson
	Commissioner Rosabella Safont
(2)	PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
(3)	APPROVAL OF MINUTES - Action Item
	Special Meeting of July 15, 2002 - 12:00 Noon - Closed Session
	Recommendation:	Approve.
	Regular Meeting of July 15, 2002
	Recommendation:	Approve.
	Special Meeting of July 15, 2002 - 5:00 p.m. - Open Session
	Recommendation:	Approve.
(4)	ANNOUNCEMENTS
	Announcement of changes to agenda
	Other announcements

RATIFICATION AGENDA
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for pub-lic view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

(5)	Review of request for approval of proposed personal services contracts. (File No. 0569-02-8) - Action Item

The following proposed personal services contracts have been posted by the Department of Human Resources for seven calendar days. No appeals were received by the Department of Human Resources during the posting period. In the absence of an appeal, the proposed personal services contracts are placed on the Ratification Agenda for Civil Service Commission review. Attendance by departmental representatives is not required.

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
4012-02/03	Airport	$8,800,000	Will provide Letter of Credit Bank Facility service which backs the Airport’s Commercial Paper program to provide a higher credit rating and greater security to investors.	Regular	07/14/06
4013-02/03	Airport	$645,000	Will provide investment bank services to remarket the Airport’s Commercial Paper notes through the use of Commercial Paper Dealers, and comply with Security and Exchange legal mandates.	Regular	07/14/09

	July 15, 2002:	Postpone to the meeting of August 5, 2002 at the request of the Airport Commission.
	Recommendation of the Human Resources Director:	Adopt Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.

(6)	Review of request for approval of proposed personal services contracts. (File No. 0630-02-8) - Action Item

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
2000-02/03 Off calendar	Juvenile Probation	$174,000	Will provide expert consultant and technical programming services for the Juvenile Justice computer system, integrating new modules and providing data for research, grant submissions and similar tasks as defined by the department.	Continuing	06/30/03
4015-02/03 Off calendar	Juvenile Probation	$225,000	Will manage the Department’s program evaluation system, PrIDE, a comprehensive program evaluation system set up to measure the achievement of specific service objectives for youth placed in Juvenile Probation Department programs.	Regular	06/30/03
4016-02/03	Controller	$150,000	Will manage and troubleshoot major citywide information technology projects, develop COIT Annual Business Folio and provide advice on citywide IT contracts, IT Strategic Plans, and Business Continuity Plans.	Regular	06/30/03
4017-02/03	Controller	$65,375	Will provide payroll-related technical writing services in the preparation of payroll manuals, procedures, memos, flyers, directives and bulletins.	Regular	06/30/03
4018-02/03	Environment	$149,849	Will implement the Home Composting Education Program, including maintaining and staffing educational centers, conducting workshops (English and bilingual), providing hotline service, and conducting outreach and public education.	Regular	06/30/03
40192/03	Human Resources	$65,000	Will design, write, publish, and distribute a monthly wellness Newsletter for City Plan members. Will also maintain mailing list of members, which has approximately 10, 000 current and retired members.	Regular	06/30/03
4020-02/03	Human Resources	$83,5000	Will administer Flexible Spending Account Program for eligible CCSF employees, including communicating plan framework to members, enrolling members into health or dependent care accounts, adjudicating claims, and managing information for IRS reporting.	Regular	06/30/03
4021-02/03	Human Resources	$90,000	Will administer COBRA (Consolidated Omnibus Budget Reconciliation Act of 1986) benefits for eligible resigned, laid-off, and separated CCSF employees, in compliance with Federal require-ments.	Regular	06/30/03
4022-02/03	Human Resources	$375,000	Will provide health benefit plan actuarial and consulting services as required by the Charter.	Regular	06/30/03
4023-02/03	Human Resources	$100,000	Will administer Management Cafeteria Plan for eligible CCSF management and unrepresented classes. Work includes communication of plan framework and enrollment of members.	Regular	06/30/03
4024-02/03	Human Resources	$250,000	Will provide as-needed claims processing, membership enrollment and benefit services to cover Health Service System employees performing these duties during emergency and unforeseen peaks in workload.	Regular	06/30/03
4025-02/03	District Attorney	$84,000	Will provide counseling and case management services to women and transgender individuals who have experienced sexual exploitation and violence.	Regular	06/30/03

	Recommendation of the Human Resources Director:	Adopt Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.

CONSENT AGENDA All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

(7)	Appeal by Epifanio Mendoza of the Human Resources Director’s decision on his discrimination complaint. (File No. 0128-02-6) - Action Item
	July 1, 2002:	Postpone to the meeting of August 5, 2002 at the request of Clint Brayton, Attorney.
	Recommendation of the Human Resources Director:	Postpone to the meeting of August 19, 2002 at the request of the Department of Human Resources.

REGULAR AGENDA
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
(8)	Appeal by Theresa McGovern of a classification review. (File No. 0712-01-4) - Action Item
	July 1, 2002:	Postpone to the meeting of August 5, 2002 at the request of Theresa McGovern.
	Recommendation of the Human Resources Director:	Adopt staff report. Deny the appeal of Theresa McGovern regarding the classification review.
(9)	Job announcement for Director of Elections issued June 21, 2002 by the Department of Human Resources. (File No. 0536-02-1) - Action Item
	July 1, 2002:	The Civil Service Commission acted to direct the Executive Officer to place on agenda for action of the scheduled meeting of July 15, 2002 Hearing of the Appeal of Tammy Haygood.
	July 15, 2002:	The Commission directed the Executive Officer to place the item for action on its next regular meeting of August 5, 2002.
	Recommendation:	Open for discussion.

EMPLOYEE SEPARATIONS AGENDA

SPECIAL ATTENTION - APPELLANTS APPEARING ON THE SEPARATIONS AGENDA As soon after 2:00 p.m. as practical, a roll call will be held of the names of persons appearing on the Employee Separations Agenda to ascertain who is present for hearing. Please respond as your name is called. Your case will be heard by the Commission in the order it appears on the Agenda unless the President grants a request to be heard out of order. The Commission will take immediate action during the roll call for those persons not in attendance.

(10)	Determination of future employability: Automatic resignation of permanent civil <;br />service appointment of Brenda Hatten, Clerk Typist (Job Code 1424) Department of Human Services. (File No. 0111-02-7) - Action Item
	July 1, 2002:	Postpone to the meeting of August 5, 2002 at the request of Civil Service Commission staff.
	Recommendation of the Human Resources Director:	Cancel any current examination and eligibility status in Class 9163 Transit Operator; Future employment subject to the review and approval of the Human Resources Director after satisfactory completion of one (1) year work experience outside the City and County service; No future employment with the Department of Human Services.
(11)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
(12)	ADJOURNMENT