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Monday, January 8, 2001
1:30 p.m.
Room 408, City Hall
1 Dr. Carlton B. Goodlett Place
PLEASE NOTE LOCATION!!!
I. Call to Order and Roll Call.
II. Public comment on all matters appearing on the Special Meeting Agenda Session.
III. Vote on whether to hold closed session to confer with the designated labor negotiator (San Francisco Administrative Code Section 67.10 (e). (Action Item)
A) CONFERENCE WITH LABOR NEGOTIATOR
(Discussion Item)
Gene Rucker, Labor Negotiator, CSC
Organization: All.
Anticipated issue under negotiation:
Rule 017 Series - Probationary Period
Fire Rules:
310 - Examination Announcement & Applicants
311 - Examinations
312 - Eligible Lists
313 - Certification of Eligibles
IV. Reconvene in open session:
A) Vote to elect whether to disclose any or all discussions held in closed session
(San Francisco Administrative Code Section 67.12 (b)(5).)
(Action Item)
Recommendation: Approve.
V. General Public Comment on Any Matter Within the Subject Matter Jurisdiction of the Civil Service Commission.
VI. Adjournment.
Please Note: Non-privileged explanatory documents will be made available for public inspection at the Civil Service Commission office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102, Monday through Friday, 8:00 a.m. to 5:00 p.m.
Posted 01/04/01
Notice of Commission Hearing Policies and Procedures
A. Commission Office
The Civil Service Commission office is located in Suite 720, 25 Van Ness Avenue, San Francisco, CA 94102. The telephone number is (415) 252-3247, the fax number is (415) 252-3260 and the web address is www.ci.sf.ca.us/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that all items appearing on its agenda will be supported by a written report prepared by Commission or departmental staff. These reports are available for inspection in the Commission office, approximately five (5) business days prior to the meeting date (ordinarily, the Monday a week before the Commission meeting). Call the Commission office to determine the availability of reports. If practicable, copies of reports will be provided to authorized departmental and employee organization representatives upon request. All other parties will be required to pay a ten cents (10c) per page reproduction fee. Reports from City and County personnel supporting agenda items must be submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 81/2 inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. All written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Postponement
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. The Commission will consider a request for a postponement that has been administratively denied immediately following the "Announcement of Changes" portion of the agenda at the beginning of the meeting.
E. Policy and Procedure on Hearing Items Out of Order and on Private Hearings
Requests to hear items out of order and for private hearings (closed sessions) are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. If legally permissible and the President grants a private hearing, the hearing will be held at the end of the agenda. If there is more than one private hearing, the President will determine the order in which the sessions will be heard.
F. Procedure for Commission Hearings
All Commission hearings in disputed matters shall conform to the following procedures. The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes. No other persons shall be permitted to speak.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, Commission meetings are tape-recorded. These tape recordings will be retained for a minimum of ten (10) business days and are available for public review starting on the day after the Commission meeting in the Commission office.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will hear testimony on matters on the agenda at the time the item is heard. For matters not on the agenda, but within the jurisdiction of the Commission, a person may appear at the Civil Service Commission meeting when the "Requests to Speak" item is called and may address the Commission. Speakers are not required to identify themselves or provide identifying information. Maximum time allowed each speaker during the "Requests to Speak" section is three (3) minutes; total time allowed for individuals’ requests to speak shall not exceed thirty (30) minutes unless the Commission extends such time by majority vote.
Information on Disability Access
Special Meetings of the Civil Service Commission are normally held in Room 414 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 42 Downtown Loop, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting, except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week: 1) American Sign Language interpreters; 2) use of a reader; 3) sound enhancement system; and 4) alternative formats of the agenda and minutes. Please contact Anita Sanchez, Assistant Executive Officer at (415) 252-3247 to make arrangements. Late requests will be honored, if possible.
In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, OR TO OBTAIN A FREE COPY OF THE SUNSHINE ORDINANCE, CONTACT DONNA HALL, ADMINISTRATOR, SUNSHINE ORDINANCE TASK FORCE, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4683 at (415) 554-7724, by fax: (415) 554-5163, by e-mail: Donna_Hall@ci.sf.ca.us, or on the City’s website at www.ci.sf.ca.us.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required to register and report lobbying activity (the San Francisco Lobbyist Ordinance -- San Francisco Administrative Code Sec. 16.520 - 16.534). For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 1390 Market Street, #801, San Francisco, CA 94102, telephone (415) 554-9510, fax (415) 554-8757 or http://www.ci.sf.ca.us/ethics/.
A G E N D A
Special Meeting
of
January 8, 2001
Room 408, City Hall
1 Dr. Carlton B. Goodlett Place
Order of Business
2:00 p.m.
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CALL TO ORDER & ROLL CALL
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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APPROVAL OF MINUTES
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ANNOUNCEMENTS
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RATIFICATION AGENDA
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CONSENT AGENDA
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REGULAR AGENDA
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EXECUTIVE OFFICER’S REPORT
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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ADJOURNMENT
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Notice of Commission Hearing Policies and Procedures
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.ci.sf.ca.us/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that all items appearing on its agenda be supported by a written
report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to
procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the
Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2 inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Postponement
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to
another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the "Announcement of Changes" portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and
requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the
Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape
recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m.-5:00 p.m.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the "Requests to Speak" portion of the regular meeting. Maximum time will be three (3) minutes.
Information on Disability Access
The Civil Service Commission normally meets in Room 416 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair
accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 42 Downtown Loop, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late
requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 to discuss meeting accessibility. In order to assist the City’s efforts to
accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to
various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Donna Hall, Administrator of the Sunshine Ordinance Task Force,
1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4683 at (415) 554-7724, by fax: (415) 554-5163, by e-mail: Donna_Hall@ci.sf.ca.us, or on the City’s website at www.ci.sf.ca.us/sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be
required by the San Francisco Lobbyist Ordinance (San Francisco Administrative Code Sec. 16.520 - 16.534) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 1390 Market Street, #801, San Francisco, CA 94102, telephone (415) 554-9510, fax (415) 703-0121 and web site http://www.ci.sf.ca.us.ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Special Meeting
January 8, 2001
2:00 p.m.
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ITEM NO.
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(1)
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CALL TO ORDER AND ROLL CALL
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Commissioner Donald A. Casper
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Commissioner Morgan Gorrono
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Commissioner Adrienne Pon
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Commissioner Rosabella Safont
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(2)
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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(3)
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APPROVAL OF MINUTES - Action Item
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Regular Meeting of December 4, 2000
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Recommendation:
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Adopt.
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(4)
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ANNOUNCEMENTS
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Announcement of changes to agenda
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Other announcements
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RATIFICATION AGENDA
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service
Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(5)
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Review of requests for approval of proposed personal services contracts.
(File No. 0858-00-8) - Action Item
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The following proposed personal services contracts have been posted by the Department of Human
Resources for seven calendar days. No appeals were received by the Department of Human Resources
during the posting period. In the absence of an appeal, the proposed personal services contracts are placed on the Ratification Agenda for Civil Service Commission review. Attendance by departmental representatives is not required.
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4039-00/01
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Airport
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$3,000,000
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Will provide professional engineering consulting services for the preparation of plans and specifications of the Navigational Aids System for the Runways Reconfiguration Program at San Francisco International Airport.
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Regular
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07/31/08
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4310-00/01
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Airport
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$4,000,000
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Will provide, install and maintain a comprehensive state-of-the-art replacement aircraft noise abatement and management system.
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Regular
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03/01/02
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4311-00/01
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Human Services
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$600,000
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Will provide truancy prevention services to middle-school students in CalWORKs families in Bayview Hunter’s Point, Visitacion Valley, and Mission neighborhoods; and provide citywide information and referral services related to truancy prevention.
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Regular
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06/30/02
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4312-00/01
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Public Works
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$7,500,000
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Will provide ongoing as-needed support for various engineering work and services required to augment workload for emergency jobs and short duration projects.
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Regular
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06/30/04
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4313-00/01
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Airport
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$200,000
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Will process and respond to public comments on the Precision Runway Monitor, Instrument Landing System, Simultaneous Offset Instrument Approach, and complete an Environmental Assessment as required by the Federal Aviation Administration.
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Regular
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01/31/02
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4314-00/01
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Juvenile Probation
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$59,442
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Will provide job readiness training, placement and follow-up case management for youth while residing at Log Cabin Ranch and ensure successful transition into the community upon release from custody.
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Regular
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06/30/01
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4003-99/00
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Airport
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Increase Amount
$5,000,000 New Amount $11,300,000
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Will conduct additional environmental analyses of various projects for development of a clear and concise Environmental Impact Report and Environmental Impact Statement.
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Regular
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02/01/02
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4031-98/99
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Fire Department
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Increase Amount $229,000 New Amount $979,000
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Will conduct a job analysis, develop new examination components for H-2 Firefighter, and defend examination against any legal challenges.
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Regular
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09/30/02
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4084-99/00
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Parking & Traffic
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Increase Amount $1,000,000 New Amount $1,500,000
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Will provide design services for the initial phase of a City-wide transportation management system to improve traffic safety/transit operations and reduce congestion.
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Regular
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02/01/03
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4235-00/01
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Airport
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Increase Amount $400,000 New Amount $750,000
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Will provide ongoing technical support services for various projects, and other environmental services for the Runway Reconfiguration Program.
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Regular
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02/01/02
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4236-00/01
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Port
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Increase Amount
$312,720 New Amount $412,720
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Will provide data management software and consulting services to meet the Port’s needs in areas of billing, property and vessel management.
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Regular
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07/31/01
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Recommendation:
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Adopt Human Resources Director’s report. Notify the
offices of the Controller and the Purchaser.
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CONSENT AGENDA
All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(6)
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Proposed amendment to the Rules on Authority and Purpose (Rule 01 Series) - Merit System Principles. (File No. 0862-00-5) - Action Item
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Recommendation:
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Post for adoption.
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(7)
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Request to extend Volume I - Civil Service Commission Rule 113 - Certification of
Eligibles, Article II, Section 113.2.2 - Expansion of Certification Rules.
(File No. 0001-01-5) - Action Item
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December 4, 2000:
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Direct the Civil Service Commission Executive Officer to post for adoption the recommendation of the Human Resources
Director to extend Rule 113, Section 113.2.2 for an additional six months, through June 30, 2001, upon agreement with the affected employee organizations.
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Recommendation:
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Adopt.
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(8)
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Proposed amendment to Volume IV - Civil Service Commission Rules Applicable to Service-Critical Classes at the Municipal Transportation Agency, Rule 412 - Duration of Eligible Lists to add Section 412.32 - Extension of Eligibility. (File No. 0860-00-5) - Action Item
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Recommendation:
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Adopt.
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(9)
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Request to extend Volume IV - Civil Service Commission Rule 413 - Certification of
Eligibles, Article II, Section 413.2.2 - Expansion of Certification Rules.
(File No. 0002-01-5) - Action Item
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December 4, 2000:
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Direct the Civil Service Commission Executive Officer to post for adoption the recommendation of the MTA Director of Transportation to extend Rule 413, Section 413.2.2 for an
additional six months, through June 30, 2001, upon agreement with the affected employee organizations.
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Recommendation:
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Adopt.
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(10)
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Proposed amendment to Civil Service Commission Rule - 17 Series - Probationary
Period affecting all employees. (File No. 0861-00-5) - Action Item
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Recommendation:
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Post for adoption following meet and confer.
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(11)
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Appeal of automatic resignation of Nathaniel Vaughn, permanent civil service Transit Operator (Job Code 9163), Municipal Transportation Agency. (File No. 0486-00-7) - Action Item
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September 18, 2000:
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Postpone to the meeting of October 16, 2000 at the request of the Municipal Transportation Agency.
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October 16, 2000:
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Postpone to the meeting of November 6, 2000 at the request of the Municipal Transportation Agency.
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November 6, 2000:
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Postpone to the meeting of November 20, 2000. The Commission requested additional information on Mr. Vaughn’s
employment history.
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November 20, 2000:
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Postpone to the meeting of January 8, 2001 at the request of the Municipal Transportation Agency.
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Recommendation:
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Postpone to the meeting of February 5, 2001 at the request of the Municipal Transportation Agency.
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(12)
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Determination of future employability: disciplinary release of entrance probationary appointment of Darryl Edwards, Transit Operator (Job Code 9163), Municipal Transportation Agency. (File No. 0350-00-7) - Action Item
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October 2, 2000:
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Postpone to the meeting of October 16, 2000 to allow
Mr. Edward’s representative to be present.
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October 16, 2000:
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Continue to the meeting of November 20, 2000. The Commission requested additional information from the Department and the appellant.
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November 20, 2000:
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Postpone to the meeting of January 8, 2001 at the request of the Municipal Transportation Agency.
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Recommendation:
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Postpone to the meeting of February 5, 2001 at the request of the Municipal Transportation Agency.
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REGULAR AGENDA
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at
25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(13)
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Appeal by Michael Lonergan on the Director of Transportation’s decision on examination matters regarding protest of the Transit Manager I (Job Code 9140) examination announcement. (File No. 0736-99-4) - Action Item
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December 4, 2000:
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Postpone to the meeting of January 8, 2001 at the request of the Municipal Transportation Agency.
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Recommendation:
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Adopt report. Deny appeal.
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(14)
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Appeal by Fred McMillen of the rejection of background investigation for Deputy Sheriff I (Job Code 8302). (File No. 0682-00-4) - Action Item
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Recommendation:
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Adopt report. Deny the appeal of Fred McMillen. Sustain the decision of the Office of the Sheriff.
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(15)
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Appeal by Pierre Francois of the Human Resources Director’s decision on his eligibility as Firefighter (Job Code H - 2). (File No. 0698-00-6) - Action Item
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Recommendation:
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Adopt report. Deny the appeal of Pierre Francois. Sustain the decision of the Human Resources Director.
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EXECUTIVE OFFICER’S REPORT
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(16)
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Preliminary Civil Service Commission Budget Request, Fiscal Year 2001-02.
(File No. 0863-00-1) - Action Item
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Recommendation:
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Postpone action on the Fiscal Year 2001-02 Budget Request until the meeting of February 5, 2001.
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(17)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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(18)
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ADJOURNMENT
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