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AMENDED
A G E N D A
Regular Meeting
of
July 1, 2002
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
Order of Business
2:00 p.m.
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CALL TO ORDER & ROLL CALL
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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APPROVAL OF MINUTES
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ANNOUNCEMENTS
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RATIFICATION AGENDA
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CONSENT AGENDA
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REGULAR AGENDA
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SEPARATIONS AGENDA
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COMMISSIONERS NEW BUSINESS
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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ADJOURNMENT
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.ci.sf.ca.us/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2 inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Postponement
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the "Announcement of Changes" portion of the agenda at the beginning of the meeting, the Commission will consider a
request for a postponement that has been previously denied.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission
office between 8:00 a.m.-5:00 p.m.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the "Requests to Speak" portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 416 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 42 Downtown Loop, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that
deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Donna Hall, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 409, San Francisco, CA 94102-4683 at (415) 554-7724, by fax: (415) 554-7854, by e-mail:
Donna_Hall@ci. sf.ca.us, or on the City’s website at www.ci.sf.ca.us/sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Administrative Code Sec. 16.520 - 16.534) to register and report
lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at
30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102, telephone (415) 554-9510, fax (415) 703-0121 and web site http://www.ci.sf.ca.us.ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
July 1, 2002
2:00 p.m.
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ITEM NO.
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(1)
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CALL TO ORDER AND ROLL CALL
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Commissioner Donald A. Casper
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Commissioner Morgan Gorrono
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Commissioner Adrienne Pon
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Commissioner Linda Richardson
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Commissioner Rosabella Safont
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(2)
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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(3)
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APPROVAL OF MINUTES - Action Item
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Special Meeting of June 17, 2002 - 11:30 a.m. - Closed Session
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Recommendation:
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Approve.
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Regular Meeting of June 17, 2002
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Recommendation:
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Approve.
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Special Meeting of June 17, 2002 - 6:00 p.m. - Open Session
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Recommendation:
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Approve.
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(4)
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ANNOUNCEMENTS
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Announcement of changes to agenda
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Other announcements
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RATIFICATION AGENDA
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for pub-lic view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(5)
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Review of request for approval of proposed personal services contracts.
(File No. 0525-02-8) - Action Item
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The following proposed personal services contracts have been posted by the Department of Human Resources for seven calendar days. No appeals were received by the Department of Human Resources during the posting period. In the absence of an appeal, the proposed personal services contracts are placed on the Ratification Agenda for Civil Service Commission review. Attendance by departmental representatives is not required.
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4000-02/03
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Environment
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$90,720
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Will provide the installation and operation of a mixed debris sorting line at Specialty Crushing’s SF yard at Pier 94. Will be able to sort and divert back into use materials that are currently being landfilled, such as brick and loads of inerts.
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Regular
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08/01/02
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4001-02/03
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Arts Commission
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$90,000
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Will provide stabilization and cleaning of the Dewey Monument in Union Square. Will oversee scaffolding, inspect surfaces and mortar, address the structural soundness of the monument, and perform conservation/restoration of the statue’s bronze surface.
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Regular
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04/30/03
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4002-02/03
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Municipal Transportation Agency
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$335,035
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Will provide training in basic electronic and analog transit electronics; ESL (English as a second language) basic skills; and repair and maintenance of track-way signals and automatic switching systems.
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Regular
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12/31/02
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4002-02/03
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Public Works
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$130,000
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Will provide payroll administrative services to the Department of Public Works’ Project Pull Program which provides career and educational programs to High School students interested in Architectural and Engineering disciplines.
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Regular
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12/31/02
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4004-02/03
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Elections
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$61,925
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Will provide the Elections Task Force for Redistricting with technical assistance to redraw San Francisco’s Supervisorial Districts.
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Regular
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05/15/02
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4081-02/03
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Children, Youth & Families
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Increase Amount $128,000 New Amount $258,000
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Will provide workshops to community agencies. Workshops will cover topics related to fiscal procedures; grant management and reporting; and cost allocation. Will also provide technical assistance in reviewing fiscal systems.
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Regular
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06/30/03
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Recommendation of the Human Resources
Director:
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Adopt Human Resources Director’s report. Notify the offices of the Controller and the Purchaser.
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CONSENT AGENDA
All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(6)
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Request to extend Volume I - Civil Service Commission Rule 113 - Certification of
Eligibles, Article II, Section 113.2.2 - Expansion of Certification Rules.
(File No. 0452-02-5) - Action Item
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June 17, 2002:
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Direct the Civil Service Commission Executive Officer to post for adoption the recommendation of the Human Resources
Director to extend Rule 113, Section 113.2.2 for an additional six months, through December 31, 2002, upon agreement with the affected employee organizations.
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Recommendation:
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Adopt.
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(7)
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Request to extend Volume IV- Civil Service Commission Rule 413 - Certification of
Eligibles, Article II, Section 413.2.2 - Expansion of Certification Rules.
(File No. 0453-02-5) - Action Item
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June 17, 2002:
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Direct the Civil Service Commission Executive Officer to post for adoption the recommendation of the Municipal Transportation Agency Director to extend Rule 413, Section 413.2.2 for an additional six months, through December 31, 2002, upon agreement with the affected employee organizations.
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Recommendation:
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Adopt.
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REGULAR AGENDA
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(8)
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Request from Mark Moreno for reconsideration of a ban from working in a department. (File No. 0526-02-7) - Action Item
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Recommendation of the Human Resources
Director:
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Adopt staff report. Approve removal of employment restriction. Allow employment with the Department of Public Works.
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(9)
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Appeal by Theresa McGovern of a Classification Review. (File No. 0712-01-4) -
Action Item
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Recommendation of the Human Resources
Director:
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Adopt staff report; Deny the appeal of Theresa McGovern
regarding the classification review.
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(10)
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Appeal by Epifanio Mendoza of the Human Resources Director’s decision on his
discrimination complaint. (File No. 0128-02-6) - Action Item
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Recommendation of the Human Resources Director:
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Deny the appeal by Epifanio Mendoza. Sustain the decision of the Human Resources Director.
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EMPLOYEE SEPARATIONS AGENDA
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SPECIAL ATTENTION - APPELLANTS APPEARING ON THE SEPARATIONS AGENDA
As soon after 2:00 p.m. as practical, a roll call will be held of the names of persons appearing on the Employee Separations Agenda to ascertain who is present for hearing. Please respond as your name is called. Your case will be heard by the Commission in the order it appears on the Agenda unless the President grants a request to be heard out of order. The Commission will take immediate action during the roll call for those persons not in attendance.
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(11)
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Determination of future employability: resignation with services unsatisfactory of
permanent civil service appointment of Diahann Chappell, Medical Social Worker
(Job Code 2920) Department of Public Health. (File No. 0039-02-7 )
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March 4, 2002:
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Postpone to the meeting of April 15, 2002 at the request of Diahann Chappell.
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April 15, 2002:
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Postpone to the meeting of May 20, 2002 at the request of
Diahann Chappell. The Commission stipulated this would be the last continuance granted.
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May 20, 2002:
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Postpone to the meeting of June 3, 2002 to give Ms. Chappell an opportunity to speak with her union representative.
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June 3, 2002:
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Postpone to the meeting of July 1, 2002 at the request of
Diahann Chappell.
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Recommendation of the Department of Public Health & the Human
Resources Director:
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Cancel any current examination and eligibility status; Future employment subject to the review and approval of the Human Resources Director after satisfactory completion of one (1) year work experience outside the City and County service.
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(12)
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Determination of future employability: Automatic resignation of permanent civil
service appointment of Brenda Hatten, Clerk Typist (Job Code 1424) Department of Human Services. (File No. 0111-02-7) - Action Item
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Recommendation of the Human Resources
Director:
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Cancel any current examination and eligibility status in Class 9163 Transit Operator; Future employment subject to the
review and approval of the Human Resources Director after satisfactory completion of one (1) year work experience outside the City and County service; No future employment with the Department of Human Services.
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(13)
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Determination of future employability: release of entrance probationary appointment of Lester B. Zeas, Transit Operator (Job Code 9163) Municipal Transportation Agency. (File No. 0177-02-7) - Action Item
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June 3, 2002:
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Postpone to the meeting of July 1, 2002 at the request of Lester Zeas.
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Recommendation of the Municipal Transportation Agency:
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Cancel any current examination and eligibility status in Job Code 9163; No future employment with the Municipal Transportation Agency that requires a Class B or Class BP drivers license.
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(14)
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Determination of future employability: dismissal of permanent civil service appointment of Kenneth Gary, Transit Operator (Job Code 9163) Municipal Transportation Agency. (File No. 0534-01-7) - Action Item
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May 20, 2002:
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Postpone to the meeting of June 3, 2002 at the request of the Executive Officer.
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June 3, 2002:
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Postpone to the meeting of July 1, 2002 at the request of
TWU Local 250-A.
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Recommendation of the Municipal Transportation Agency:
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Cancel any current examination and eligibility status; Future employment subject to the review and approval of the Human Resources Director after satisfactory completion of three (3) years work experience outside the City and County service; Must participate in an appropriate substance abuse program and receive a release to work from a DHR-designated professional in substance abuse; No future employment with the
Municipal Transportation Agency.
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(15)
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Determination of future employability: disciplinary release of entrance probationary appointment of Hung Lam, Transit Operator (Job Code 9163) Municipal Transportation Agency. (File No. 0357-02-7) - Action Item
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Recommendation of the Municipal Transportation Agency:
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Cancel any current examination and eligibility status in Class 9163 Transit Operator; Future employment subject to the
review and approval of the Human Resources Director after satisfactory completion of two (2) years work experience outside the City and County service; No future employment with the Municipal Transportation Agency.
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(16)
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Determination of future employability: disciplinary release of entrance probationary appointment of Robert Duncan, Transit Operator (Job Code 9163) Municipal Transportation Agency. (File No. 0356-02-7) - Action Item
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Recommendation of the Municipal Transportation Agency:
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Cancel any current examination and eligibility status in Class 9163 Transit Operator; No future employment with the
Municipal Transportation Agency that requires a Class B or Class BP drivers license.
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(17)
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Determination of future employability: release of entrance probationary appointment of Darryl Edwards, Transit Operator (Job Code 9163) Municipal Transportation Agency. (File No. 0385-02-7) - Action Item
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Recommendation of the Municipal Transportation Agency:
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Cancel any current examination and eligibility status in Class 9163 Transit Operator; No future employment with the
Municipal Transportation Agency that requires a Class B or Class BP drivers license.
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COMMISSIONERS NEW BUSINESS
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(18)
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Rules, Policies and Procedures on Out-of-Class Assignments. (File No. 0527-02-1)
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Recommendation:
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Open for discussion.
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(19)
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Civil Service Commission Policy and Procedures on Personal Services Contracts applicable to the San Francisco Unified School District. (File No. 0528-02-1)
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Recommendation:
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Open for discussion.
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(20)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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(21)
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ADJOURNMENT
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