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November 20, 2000
Room 416, City Hall
1 Dr. Carlton B. Goodlett Place
Order of Business
2:00 p.m.
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CALL TO ORDER & ROLL CALL
PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
APPROVAL OF MINUTES
ANNOUNCEMENTS
RATIFICATION AGENDA
CONSENT AGENDA
REGULAR AGENDA
EMPLOYEE SEPARATIONS AGENDA
HUMAN RESOURCES DIRECTOR’S REPORT
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
ADJOURNMENT
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Notice of Commission Hearing Policies and Procedures
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.ci.sf.ca.us/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that all items appearing on its agenda be supported by a written
report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to
procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the
Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2 inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy and Procedure for Postponement
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to
another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the "Announcement of Changes" portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.
E. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
F. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and
requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the
Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
G. Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape
recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m.-5:00 p.m.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the "Requests to Speak" portion of the regular meeting. Maximum time will be three (3) minutes.
Information on Disability Access
The Civil Service Commission normally meets in Room 416 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair
accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 42 Downtown Loop, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late
requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 to discuss meeting accessibility. In order to assist the City’s efforts to
accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to
various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Donna Hall, Administrator of the Sunshine Ordinance Task Force,
1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4683 at (415) 554-7724, by fax: (415) 554-5163, by e-mail: Donna_Hall@ci.sf.ca.us, or on the City’s website at www.ci.sf.ca.us/sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be
required by the San Francisco Lobbyist Ordinance (San Francisco Administrative Code Sec. 16.520 - 16.534) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 1390 Market Street, #801, San Francisco, CA 94102, telephone (415) 554-9510, fax (415) 703-0121 and web site http://www.ci.sf.ca.us.ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
November 20, 2000
2:00 p.m.
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CALL TO ORDER AND ROLL CALL
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Commissioner Donald A. Casper
Commissioner Morgan Gorrono
Commissioner Adrienne Pon
Commissioner Rosabella Safont
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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APPROVAL OF MINUTES – Action Item
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Special Meeting of November 6, 2000
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Recommendation:
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Adopt.
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Regular Meeting of November 6, 2000
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Recommendation: Adopt.
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ANNOUNCEMENTS
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Announcement of changes to agenda
Other announcements
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RATIFICATION AGENDA
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service
Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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Review of requests for approval of proposed personal services contracts.
(File No. 0716-00-8) - Action Item
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The following proposed personal services contracts have been posted by the Department of Human
Resources for seven calendar days. No appeals were received by the Department of Human Resources
during the posting period. In the absence of an appeal, the proposed personal services contracts are placed on the Ratification Agenda for Civil Service Commission review. Attendance by departmental representatives is not required.
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4291-00/01
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Juvenile Probation
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$307,000
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Will provide a comprehensive program evaluation system that will measure achievements of specific program objectives for every youth placed in programs.
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Regular
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06/30/01
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November 6, 2000:
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Postpone to the meeting of November 20, 2000 and request the presence of a representative from Juvenile Probation.
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Recommendation:
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Adopt Human Resources Director’s report. Notify the
offices of the Controller and the Purchaser.
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- Review of requests for approval of proposed personal services contracts.
(File No. 0757-00-8) - Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4297-00/01
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Adult Probation
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$227,282
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Will provide payroll processing and management services for staffing Project Staff Assistant, Clinical Assessors, Data Entry Clerk and other designated positions created for the Criminal Justice Treatment Grant for Women.
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Regular
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09/30/01
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4298-00/01
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Public Works
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$3,200,000
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Will provide as-needed labor, materials and equipment required to perform asbestos, lead and other hazardous materials abatement services for property owned, operated and maintained by the City and County of San Francisco.
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Regular
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06/30/03
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4299-00/01
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Public Works
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$1,600,000
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Will provide overall structural engineering design for a new eight-story parking garage and modifications to an existing adjacent garage at San Francisco International Airport (SFO).
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Regular
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01/01/04
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4300-00/01
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Port
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$425,000
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Will acquire and implement a maintenance management software system that provides planning, management, and administrative procedures for the effective and efficient maintenance of Port properties and assets.
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Regular
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12/31/01
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4301-00/01
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Public Works
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$3,200,000
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Will provide as-needed civil and environmental engineering consultation services to enable the City to comply with environmental regulations and address issues encountered in construction projects involving the City’s infrastructure.
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Regular
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06/30/03
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4114-95/96
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Public Works
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Increase Amount
$992,965 New Amount $1,892,965
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Will provide architectural, structural, mechanical & electrical engineering services, and provide historical building code expertise for the reconstruction/repair of the existing Conservatory of Flowers at Golden Gate Park.
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Regular
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05/30/03
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4162-97/98
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Police
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Increase Amount
$2,995,000 New Amount $5,689,168
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Will install an Automated Palmprint Identification System, integrate it with the Fingerprint Identification System, convert the current database, and train department employees in the use of the Palmprint System.
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Regular
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06/30/02
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Recommendation:
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Adopt Human Resources Director’s report. Notify the
offices of the Controller and the Purchaser.
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CONSENT AGENDA
All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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Appeal of automatic resignation of Nathaniel Vaughn, permanent civil service Transit Operator (Job Code 9163), Municipal Transportation Agency. (File No. 0486-00-7) - Action Item
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September 18, 2000
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Postpone to the meeting of October 16, 2000 at the request of the Municipal Transportation Agency.
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October 16, 2000:
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Postpone to the meeting of November 6, 2000 at the request of the Municipal Transportation Agency.
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File No. 0486-00-7 (continued)
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Recommendation:
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Postpone to the meeting of January 8, 2001 at the request of the Municipal Transportation Agency.
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Determination of future employability: disciplinary release of entrance probationary appointment of Darryl Edwards, Transit Operator (Job Code 9163) Municipal
Transportation Agency. (File No. 0350-00-7) - Action Item
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October 2, 2000:
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Postpone to the meeting of October 16, 2000 to allow
Mr. Edwards’ representative to be present.
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Recommendation:
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Postpone to the meeting of January 8, 2001 at the request of the Municipal Transportation Agency.
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REGULAR AGENDA
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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Proposed amendment to Civil Service Commission Rules - Position Classification and Related Rules (Rules Series #09) affecting ALL employees. (File No. 0723-00-5) -
Action Item
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August 21, 2000:
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Post for adoption. Notify Employee Organizations of meet and confer.
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November 6, 2000:
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Postpone to the meeting of November 20, 2000 at the request of the employee organizations.
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Recommendation:
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Adopt.
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Appeal by Lorena Towslee of the rejection of application for Senior Administrative Analyst (Job Code 1823). (File No. 0077-00-4) - Action Item
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Recommendation:
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Uphold the appeal of Ms. Lorena Rebecca Towslee and deem her out-of-class assignments from January of 1997 as qualifying for the Senior Administrative Analyst (Job Code 1823) exam. Upon verification of completion of her baccalaureate
degree, Ms. Towslee will then meet the minimum qualifications for the Senior Administrative Analyst exam.
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Report from the Department of Human Resources on General Analysis of Special
Assistants. (File No. 0455-00-1) - Action Item
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October 4, 1999:
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The Civil Service Commission will obtain an objective and
neutral party, (Commissioner Munson suggested an
Administrative Law Judge) to conduct an investigation into the
use of the Special Assistant classifications. The investigation is to include all appeals, litigation or threatened litigation, and, a general analysis of all the Special Assistant appointments since the inception of the classification to evaluate any
problems the creation of this special category has caused. The objective neutral party will conduct a thorough investigation, take testimony, where appropriate, and report findings to the
Commission. Duane Reno, on behalf of Local 21 withdrew the
request for investigation on one position in favor of the broader
investigation.
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May 15, 2000:
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Report accepted and approved.
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July 17, 2000:
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Schedule for meeting of August 7, 2000.
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August 7, 2000:
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No further investigation from outside party; the Department of Human Resources will keep the Civil Service Commission abreast of Special Assistant appointments through monthly
reports. Any additional information from Local 21 should be
directed to the Executive Officer.
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Recommendation:
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Open for discussion.
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EMPLOYEE SEPARATIONS AGENDA
As soon after 2:00 p.m. as practical, a roll call will be held of the names of persons appearing on the Employee Separations Agenda to ascertain who is present for hearing. Please respond as your name is called. Your case will be heard by the Commission in the order it appears on the Agenda unless the President grants a request to be heard out of order. The Commission will take immediate action during the roll call for those persons not in attendance.
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Determination of future employability: disciplinary release of entrance probationary appointment of Robert Nelson, Transit Operator (Job Code 9163) Municipal
Transportation Agency. (File No. 0591-00-7) - Action Item
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October 16, 2000:
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Postpone to the meeting of November 6, 2000 at the request of TWU - Local 250-A.
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November 6, 2000:
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Postpone to the meeting of November 20, 2000 at the request of TWU, Local 250-A. The Commission stipulated this would be the last postponement.
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File No. 0591-00-7 (continued)
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Recommendation:
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Cancel any current examination and eligibility in Job Code 9163; No future employment with the Municipal
Transportation Agency which requires a Class B or Class BP driver’s license.
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Determination of future employability: resignation of entrance probationary appointment with services unsatisfactory of Christian Lagasca, Senior Clerk (Job Code 1406), Public Utilities Commission. (File No. 0101-00-7) - Action Item
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Recommendation:
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No future employment with the Public Utilities Commission.
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HUMAN RESOURCES DIRECTOR’S REPORT
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Progress report on Class Consolidation Project. (File No. 0761-00-1)
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Recommendation:
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Approve.
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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ADJOURNMENT
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