2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 1998 1997 On the appeal of Tammy Haygood of the action of the Elections Commission to terminate her employment as Class 1128, Director of Elections (File No. 0365-02-7)
A. General Instructions
It is the policy of the Civil Service Commission that all items appearing on its agenda be supported by written materials which shall be available for inspection and copying at the Civil Service Commission office, 25 Van Ness, Suite 720, San Francisco, CA 94102.
B. Written Submissions
Written materials, documentation and exhibits must be submitted in accordance with the timelines established by the Civil Service Commission, in order to be considered by the Civil Service Commission.
By 5:00 p.m. fourteen (14) calendar days prior to the hearing, the parties shall submit to the Civil Service Department: (1) an original written submission, (2) twelve (12) complete copies and (3) proof of delivery of a copy to the other party(ies) fourteen (14) days prior to the hearing. The written submissions shall include the summary of evidence, argument, and all exhibits. In addition, each party must state specifically the action sought.
The written materials shall conform to the following listed criteria:
· Documents must be typed;
· 8 ½ inch x 11 inch white paper;
· 3-hole punch all documents on the left margin;
· Number each page on the right lower hand corner of every page starting with "page 1 of ___ pages" through the Summary and consecutively through each page of each exhibit;
· Indicate the name of the person submitting the document and on whose behalf on the upper right hand corner of each page;
· Indicate Civil Service Commission file number (0365-02-7) on the upper left of each page;
· List exhibits by title, date, and source. Place the list in front of the exhibits. All exhibits must be included with the written submission.
All written materials submitted shall become part of the public record and shall be open for public inspection unless the Civil Service Commission authorizes a closed session in accordance with the Brown Act, the Sunshine Ordinance and all applicable laws.
Materials submitted by members of the public will be provided to the parties and the Commission in as timely a manner as possible.
C. Summary of Evidence and Argument
The written submission shall include a summary of evidence, argument, all exhibits and must specifically state the action sought.
D. Lists of Exhibits
List exhibits by title, date, and source. Place the list in front of the exhibits. All exhibits must be included with the written submission.
E. Timeline
By 5:00 p.m. fourteen (14) calendar days prior to the hearing, the parties shall submit to the Civil Service Department: (1) an original written submission, (2) twelve (12) complete copies and (3) proof of delivery of a copy to the other party(ies) fourteen (14) days prior to the hearing.
F. Hearing
In order for the hearing process to be administered in an effective manner, the Civil Service Commission will ask questions necessary to focus the issues or to clarify testimony. The order of hearing will proceed as follows:
a) Civil Service Commission opening remarks (5 minutes)
b) Opening summary of case by each party (10 minutes - each party)
c) Discussion of evidence by each party (10 minutes - each party)
d) Rebuttal statement by each party (10 minutes - each party)
e) Questions by Civil Service Commissioners
f) Closing statement by each party (10 minutes - each party)
g) Public comment
h) Commission action
The Civil Service Commission shall entertain written requests for postponements. Postponements may be granted only under extraordinary circumstances demonstrating good cause. A change in the hearing date will not alter the original date for the submission of written materials.
G. Notice of Action
Notice of action taken by the Civil Service Commission shall be distributed in accordance with Civil Service Commission procedures.
Suggested Timeline
for Receipt of written materials and delivery to Civil Service Commissioners
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Calendar Days Preceding the Commission Hearing
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Time
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Deadline Description
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14 Days
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11:00 a.m.
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Receipt of original and twelve (12) copies of written materials in the Civil Service Commission office and proof of delivery
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No later than 7 Days
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Noon
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Deliver meeting files to Commissioners, Attorney, and Executive Officer
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Hearing
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Calendar of Hearing on Determination of Civil Service Commission Jurisdiction
(Scheduled at May 20, 2002 Civil Service Commission meeting)
Monday, June 17, 2002 - 6:00 p.m.
Room 400, City Hall
1 Dr. Carlton B. Goodlett Place
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Date
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Time
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Deadline Description
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June 3, 2002
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5:00 p.m.
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Receipt of original and twelve (12) copies of briefs in Civil Service Commission office and proof of delivery
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No later than
June 10, 2002
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Noon
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Deliver meeting files to Commissioners, Legal Counsel and Executive Officer
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June 17, 2002
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6:00 p.m.
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Hearing on Determination of Civil Service Commission Jurisdiction
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Calendar of Hearing in the Event the Civil Service Commission Determines the Appeal Filed is within its Jurisdiction
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Date
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Time
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Deadline Description
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11:00 a.m.
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Receipt of original and twelve (12) copies of briefs in Civil Service Commission office and proof of delivery
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Noon
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Deliver meeting files to Commissioners, Legal Counsel and Executive Officer
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Hearing
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