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A G E N D A
Regular Meeting
of
April 7, 2003
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
Order of Business
2:00 p.m.
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CALL TO ORDER & ROLL CALL
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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APPROVAL OF MINUTES
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ANNOUNCEMENTS
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RATIFICATION AGENDA
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CONSENT AGENDA
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COMMISSIONER'S OLD BUSINESS
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REGULAR AGENDA
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SEPARATIONS AGENDA
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COMMISSIONERS' NEW BUSINESS
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HUMAN RESOURCES DIRECTOR'S REPORT
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EXECUTIVE OFFICER'S REPORT
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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ADJOURNMENT
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260 and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
A. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
B. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 ½-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission's review becomes part of a public record and shall be open for public inspection.
C. Policy and Procedure for Postponement
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the "Announcement of Changes" portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.
D. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
H. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee's
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
Policy on Tape Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded. These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m.-5:00 p.m.
H. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the "Requests to Speak" portion of the regular meeting. Maximum time will be three (3) minutes.
I. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City's efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that
deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Donna Hall, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 409, San Francisco, CA 94102-4683 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: Donna.Hall@sfgov.org, or on the City's website at www.sfbos.org/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Administrative Code Sec. 16.520 - 16.534) to register and report
lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 30 Van Ness Ave., Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
April 7, 2003
2:00 p.m.
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ITEM NO.
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(1)
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CALL TO ORDER AND ROLL CALL
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Commissioner Donald A. Casper
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Commissioner Morgan Gorrono
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Commissioner Adrienne Pon
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Commissioner Linda Richardson
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Commissioner Rosabella Safont
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(2)
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PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA
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(3)
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APPROVAL OF MINUTES - Action Item
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Special Meeting of March 12, 2003 - 5:30 p.m. Open Session
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Recommendation:
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Approve.
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Special Meeting of March 17, 2003 - 1:00 p.m. Closed Session
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Recommendation:
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Approve.
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Regular Meeting of March 17, 2003
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Recommendation:
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Approve.
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Special Meeting of March 28, 2003 - 9:00 a.m. Closed Session
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Recommendation:
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Approve.
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(4)
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ANNOUNCEMENTS
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Announcement of changes to agenda
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Other announcements
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RATIFICATION AGENDA
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be
limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(5)
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Review of request for approval of proposed personal services contracts.
(File No. 0144-03-8) - Action Item
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4103-02/03
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Mayor's-Business & Economic
Development-TI
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$541,500
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Will continue oversight and monitoring of Navy's Treasure Island Remediation Program and support for Early Transfer. This requires securing a consultant and negotiating a guaranteed fixed price environmental engineering and remediation contract.
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Regular
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12/31/04
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March 17, 2003:
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Postpone to the meeting of April 7, 2003 at the request of the Eila Arbuckle.
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Recommendation of
the Human Resources Director:
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Adopt Human Resources Director's report. Notify the
offices of the Controller and the Purchaser.
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(6)
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Review of request for approval of proposed personal services contracts.
(File No. 0218-03-8) - Action Item
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The following proposed personal services contracts have been posted by the Department of Human Resources for seven calendar days. No appeals were received by the Department of Human Resources during the posting period. In the absence of an appeal, the proposed personal services contracts are placed on the Ratification Agenda for Civil Service Commission review. Attendance by departmental representatives is not required.
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PSC#
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Department
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Amount
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Type of Service
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Type of Approval
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Duration
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4107-02/03
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Arts Commission
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$600,000
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Will design, fabricate, and install new works of art in conjunction with the Recreation and Park Department capital improvement program for parks and facilities throughout the city.
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Regular
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12/31/06
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4108-02/03
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Public Works
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$2,500,000
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Will perform as-needed general consulting and planning, GIS application development and data integration, database management and data conversion, surveying and aerial photography, and GIS mapping analysis and cartographic map production.
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Regular
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05/01/06
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4109-02/03
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Children, Youth & Families
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$57,000
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Will continue the citywide gang assessment process as initiated under the previous contractual agreement with the Office of Juvenile Justice and Delinquency Prevention and complete the Gang-Free Communities Assessment Report and Implementation Plan.
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Regular
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03/01/04
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4110-02/03
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Tele-communication & Information
Services
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$56,853
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Will perform as needed emergency work and document all work and test results; and provide training to City personnel involved in the maintenance and repair of the fiberoptic network supporting E911.
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Regular
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09/30/06
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4111-02/03
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Mayor's Office on Disability
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$569,700
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Will prepare Americans with Disabilities Act Self-Evaluation and Transition Plan and review all City programs and the policies and practices that govern them to determine if they are accessible.
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Regular
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06/30/03
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4112-02/03
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Controller
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$340,000
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Will provide on-line payroll services and convert on-line and automated phone information systems to enable employees to access payroll statements and payroll information through a website or phone.
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Regular
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06/30/06
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4113-02/03
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Human Rights Commission
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$75,000
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Will design and conduct three statistical/economic studies analyzing race and gender discrimination in contracting in the San Francisco Primary Metropolitan Statistical Area (PMSA), and testify their findings before the Board of Supervisors.
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Regular
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06/30/03
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Recommendation of
the Human Resources Director:
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Adopt Human Resources Director's report. Notify the
offices of the Controller and the Purchaser.
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CONSENT AGENDA
All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(7)
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Appeal by Jon Gray of the denial of request for reasonable accommodation and complaint of discrimination in the written exam for Firefighter (Job Code H - 2), San Francisco Fire Department. (File No. 0486-02-4) - Action Item
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March 3, 2003:
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Postpone to the meeting of April 7, 2003 at the request of Jon Gray.
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Recommendation:
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Approve the request by Jon Gray to withdraw his appeal.
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COMMISSIONER'S OLD BUSINESS
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(8)
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Implementation of Proposition J - Board of Supervisors Salaries. (File No. 0973-02-1)
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November 18, 2002:
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The Commission gave general directions to the Executive
Officer to proceed with comprehensive study and to report on timelines and work plan for review and direction of the
Commission for the meeting of January 6, 2003.
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January 6, 2003:
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The Commission gave directions to staff; requested the City
Attorney's opinion on two issues; and to provide a progress report for review by the Commission for the meeting of
February 3, 2003.
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February 3, 2003:
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The Commission gave directions to the staff that a special meeting be held after normal work hours in the last week of February or the first week of March, including notices to community groups; and requested a progress report at its next meeting of March 3, 2003.
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March 3, 2003:
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The Commission gave directions to staff to continue to provide progress reports to the Commission.
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March 12, 2003:
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Public comment on the implementation of Prop J.
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March 17, 2003:
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The Commission gave directions to staff to continue to provide progress reports to the Commission.
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Recommendation:
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Open for discussion.
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REGULAR AGENDA
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
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(9)
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Appeal by Joe Poole of the Human Resources Director's decision on his complaint of discrimination. (File No. 1059-02-06) - Action Item.
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March 17, 2003:
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Postpone to the meeting of April 7, 2003 at the request of Jerry Cimmet, Attorney for Mr. Poole.
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Recommendation of the Human Resources
Director:
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Adopt report. Sustain the decision of the Human Resources
Director. Deny the appeal by Joe Poole.
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(10)
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Appeal by Fred Weiner of the decision of the Human Resources Director to cancel the Program Manager II (Job Code 5133) eligible list (#CPE-4 & List ID#51115).
(File No. 0927-02-4) - Action Item
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March 17, 2003:
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Postpone to the meeting of April 7, 2003 at the request of
Ed Lieberman, Municipal Executives' Association.
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Recommendation of
the Human Resources Director:
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Deny the appeal of the decision of the Human Resources Director to cancel the Program Manager II (Job Code 5133) eligible list (#CPE-4 & List ID#51115).
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(10)
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Appeal by John Flores of background rejection for Firefighter (Job Code H - 2), San Francisco Fire Department. (File No. 0986-02-4) - Action Item
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March 3, 2003:
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Postpone to the meeting of April 7, 2003 at the request of John Flores.
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Recommendation of the SFFD & the
Human Resources
Director:
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Deny the appeal by John Flores. Sustain the recommendation of the San Francisco Fire Department and the Human Resources
Director.
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(11)
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Appeal by Claudia Fabiani of background rejection for Deputy Probation Officer
(Job Code 8444), Adult Probation Department. (File No. 0038-02-4) - Action Item
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Recommendation of the Adult Probation
Department & the
Human Resources
Director:
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Deny the appeal by Claudia Fabiani. Sustain the recommendation of the Adult Probation Department and the Human Resources
Director to reject Claudia Fabiani as Deputy Probation Officer (Job Code 8444).
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EMPLOYEE SEPARATIONS AGENDA
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SPECIAL ATTENTION - APPELLANTS APPEARING ON THE SEPARATIONS AGENDA
As soon after 2:00 p.m. as practical, a roll call will be held of the names of persons appearing on the Employee Separations Agenda to ascertain who is present for hearing. Please respond as your name is called. Your case will be heard by the Commission in the order it appears on the Agenda unless the President grants a request to be heard out of order. The Commission will take immediate action during the roll call for those persons not in attendance.
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(13)
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Request by Kenneth Johnson for reconsideration on Final Administrative Action and future employability as Transit Operator (Job Code 9163) Municipal Transportation Agency. (File No. 0858-02-7) - Action Item
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February 3, 2003:
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Postpone to the meeting of March 3, 2003 at the request of Kenneth Johnson.
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March 17, 2003:
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Postpone to the meeting of April 7, 2003 at the request of TWU Local 250-A. The Commission stipulated that this would be the last continuance granted.
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Recommendation of the Director of Transportation:
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Cancel any current examination and eligibility status; No
future employment with the City and County of San Francisco.
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(14)
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Determination of future employability: Resignation of permanent civil service
appointment of Joseph Bagares, Registered Nurse (Job Code 2320) Department of
Public Health. (File No. 0902-02-7) - Action Item
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February 3, 2003:
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Postpone to the meeting of March 3, 2003 at the request of Civil Service Commission staff.
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March 3, 2003:
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Postpone to the meeting of April 7, 2003 at the request of
Joseph Bagares.
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Recommendation:
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Accept the resignation as certified; Cancel all current examination and eligibility status; No future employment with the Department of Public Health.
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(14)
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Appeal of Automatic Resignation of permanent civil service appointment of Richard Espinoza, Firefighter (Job Code H - 2) San Francisco Fire Department.
(File No. 0991-02-7) - Action Item
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March 3, 2003:
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Postpone to the meeting of April 7, 2003 at the request of
Richard Espinoza.
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Recommendation of SFFD & the Human
Resources Director:
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Deny the appeal by Richard Espinoza. Sustain the decision of the San Francisco Fire Department and the Human Resources Director to record an automatic resignation for Richard Espinoza as a Firefighter (Job Code H - 2).
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(16)
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Determination of future employability: Dismissal of permanent civil service appointment of Frederick D. Woods as Transit Operator (Job Code 9163) Municipal Transportation Agency. (File No. 0006-03-7) - Action Item
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February 3, 2003:
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Postpone to the meeting of March 3, 2003 at the request of Civil Service Commission staff.
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March 3, 2003:
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Remand to Municipal Transportation Agency to review its
recommendation.
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Recommendation of the
Director of Transportation:
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Cancel any current examination and eligibility status in Class 9163; Future employment subject to the review and approval of the Human Resources Director after satisfactory completion of two (2) years work experience outside the City and County of San Francisco service; No future employment with the Municipal Transportation Agency that requires a Class B-P
Drivers License.
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HUMAN RESOURCES DIRECTOR'S REPORT
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(17)
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Report of exempt appointments under Charter Categories 10.104-16 through
10.104-18. (File No. 0219-03-1)
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Recommendation:
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Accept report; file.
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(18)
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Report of Charter Exempt positions under Charter Section 10.104-1 through 10.104-12, and Request for Approval of one new Exempt Position in Category 8.
(File No. 0220-03-1)
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Recommendation:
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Approve the use of exempt Category 8 for one 1452 Executive Secretary II position in the Animal Care and Control Department; Accept and file the report on Exempt Appointments under Charter Section 10.104-1 through 10.104-12.
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COMMISSIONERS' NEW BUSINESS
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(19)
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Review of San Francisco Library System - Library Page (Job Code 3602) Classification issues. (File No. 0221-03-2) - Action Item
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March 3, 2003:
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Various concerned parties requested to speak on the San Francisco Library System - Library Page (Job Code 3602) Classification issues and requested that the Commission investigate status.
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Recommendation:
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Open for discussion.
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(20)
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Review of Pending Appeals Log as of March 31, 2003. (File No. 0222-03-1)
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Recommendation:
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Open for discussion.
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EXECUTIVE OFFICER'S REPORT
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(21)
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Response to the Civil Service Commission's request of the Public Utilities Commission for information on Personal Services Contract #4115-98/99. (File No. 0103-03-8) -
Action Item
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March 3, 2003:
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Requested Human Resources Director to provide additional information on hiring process; Directed the Executive Officer to draft directive for Civil Service Commission approval at the meeting of April 7, 2003; Department Heads to adhere to the scope of services approved by the Civil Service Commission and to inform affected employee organizations as required by the Civil Service Commission Procedures.
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Recommendation:
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Open for discussion.
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(22)
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Certification of Salary and Benefits of Elected Officials of the City and County of San Francisco for FY 2003 - 2004 in accordance with Charter Section A8.409-1.
(File No. 0060-3-1)
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February 3, 2003:
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Accept report; Proceed with salary survey and report progress to the Commission.
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March 3, 2003:
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Accept report; Summarize completed survey and provide
report to the Commission for the meeting of April 7, 2003.
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Recommendation:
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Open for discussion.
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(23)
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION
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(23)
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ADJOURNMENT
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