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Meeting Information



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A G E N D A

 

Regular Meeting

of

May 18, 2009

 

2:00 p.m.

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

A request to hear an item after 5:00 p.m. should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260. 

 

Order of Business

 

CALL TO ORDER & ROLL CALL

 

PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA

 

APPROVAL OF MINUTES

 

ANNOUNCEMENTS

 

RATIFICATION AGENDA

 

CONSENT AGENDA

 

REGULAR AGENDA

 

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION

 

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

ADJOURNMENT

 

 

 

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

A.      Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260 and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

B.      Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

C.      Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

D.      Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be  considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

E.       Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

F.   Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

 

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.  Each presentation shall conform to the following:

 

1.        Opening summary of case (brief overview);

2.        Discussion of evidence;

3.        Corroborating witnesses, if necessary; and

4.        Closing remarks.

 

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

G.  Policy on Tape Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are tape-recorded.  These tape recordings of open sessions are available for public review starting on the day after the Commission meeting in the Commission office between 8:00 a.m. and 5:00 p.m.

 

H.      Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the beginning of each meeting at the time the item is heard and prior to the Commission taking any action on the item.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.

 

I.   Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Frank Darby, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.

 

San FranciscoLobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

Materials Distributed to Commissioners After Distribution of Agenda Packet

If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials are available for public inspection at the Civil Service Commission office, 25 Van Ness Avenue, Suite 720 during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

 

 

 

City and County of San Francisco

Civil Service Commission

 

Agenda for Regular Meeting

May 18, 2009

2:00 p.m.

 

ITEM NO.

 

 

(1)         

CALL TO ORDER AND ROLL CALL

 

 

 

President Donald A. Casper

 

Vice President Morgan R. Gorrono

 

Commissioner Joy Y. Boatwright

 

Commissioner Mary Y. Jung

 

Commissioner E. Dennis Normandy

 

 

(2)         

PUBLIC COMMENT ON MATTERS APPEARING ON THE AGENDA

 

 

(3)         

APPROVAL OF MINUTES – Action Item

 

 

 

Regular Meeting of May 4, 2009

 

 

 

Recommendation:

Approve.

 

 

(4)         

ANNOUNCEMENTS

 

 

 

Announcement of changes to agenda

 

 

 

Other announcements

 

RATIFICATION AGENDA

 

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(5)             

Review of request for approval of proposed personal services contracts. 
(File No. 0175-09-8) – Action Item

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

1016-08/09

Health Service System

$110,000

Will provide cafeteria plan administration services including enrollment processing, third-party vendor management, premium reconciliation and payment to applicable vendors.

Annual

06/30/10

1017-08/09

Health Service System

$156,000

Will provide flexible spending account administration services, including maintaining required IRS tax reporting records, sending quarterly account statements and adjudicating claims for reimbursement within IRS guidelines.

Annual

06/30/10

1018-08/09

Health Service System

$107,735

Will administer COBRA benefits for eligible resigned, laid-off and separated members for the Health Service System.

Annual

06/30/10

4141-08/09

Board of Supervisors

$8,000,000

Will provide budget & legislative analyst services, including evaluating and reporting on fiscal and policy matters, the Mayor’s Annual Budget, and conducting independent management, performance and fiscal audits of City departments and programs.

Regular

12/31/14

4142-08/09

Juvenile Probation

$405,000

Will provide electronic monitoring services for eligible JPD youth.

Regular

06/30/12

4143-08/09

Environment

$300,000

Will provide professional technical assistance and expertise for the Green Business Program, including development of environmental best management practices and technical green business specifications.

Regular

12/31/14

4144-08/09

Airport Commission

$75,000

Will provide the SFPD-Airport Bureau with on-site installation services for a software upgrade on up to five (5) client workstations with the latest versions of the Intergraph products including a server, RMS client, and CAD link.

Regular

05/31/10

4145-08/09

Department of Emergency Management

$3,500,000

Will assist the Bay Area Urban Areas Security Initiative (UAS), and Bay Area counties and cities, with developing and implementing technical specifications for a design/build contract for a Bay Area Regional Interoperable communication system.

Regular

06/30/12

4146-08/09

Department of Health, Laguna Honda Hospital

$1,500,000

Will provide design review, installation, integration, and testing services for an integrated data and utility network at the new Laguna Honda Hospital buildings.

Regular

06/30/11

4147-08/09

Department of Public Health

$325,400

Will review and further develop protocols and tools for surveillance and investigation of urgent cases and outbreaks of disease, including data collection forms and the Integrated Case and Outbreak Management System (ICOMS).

Regular

08/09/11

4148-08/09

Department of Public Health

$1,500,000

Will evaluate the City and County of SF Healthy SF (HSF) Program.  HSF is the City’s local effort, begun in 2006 to improve access to health services for uninsured residents.

Regular

06/30/11

4149-08/09

General Services Agency-Fleet

$350,000

Will perform initial installation, configuration and set up of proprietary fleet management software and train staff in implementation, use and administration.

Regular

03/31/10

4150-08/09

Recreation and Park Department

$400,000

Will conduct hazard assessment of City’s urban forest, and provide recommendations for refores-tation, tree succession and management of park system forest.

Regular

06/30/12

1010-07/08

Health Service System

Increase Amount

$420,000

New Amount

$1,915,220

Will provide health benefit plan actuarial and consulting service.  Services include developing rates; consulting with HSS staff; conducting studies of alternative healthcare plans; developing an estimated budget for all core benefit services.

Modi-

fication

06/30/10

4112-02/03

Controller’s Office

Increase Amount

$60,000

New Amount

$820,000

Will provide on-line and automated phone information systems to enable employees to access payroll statements and payroll information through a website or phone.

Modi-

fication

06/30/11

4029-07/08

Planning Department

Increase Amount

$0.00

New Amount

$650,000

Will provide completion of environmental analysis for the Transit Center District Plan and the Transit Tower in S.F., and provide the EIR to comply with CEQA and all applicable City, State and Federal regulatory requirements.

Modi-

fication

12/31/10

4097-03/04

Public Utilities Commission

Increase Amount

$3,000,000

New Amount

$9,500,000

Will provide environmental analysis services for Calaveras Dam Project, including environmental document scoping; environmental background and field studies; alternative analysis; response to public comments; acquisition of regulatory permits and agency approvals.

Modi-

fication

06/30/11

4133-05/06

Public Utilities Commission

Increase Amount

$0.00

New Amount

$9,800,000

Will perform complete environmental analysis and assessing impacts of various Water System Improvement Program projects, in order to provide regulatory documentation services required by various federal environmental regulations.

Modi-

fication

07/31/10

4049-05/06

Department of Technology

Increase Amount

$0.00

New Amount

$7,150,000

Will provide professional technical services to assist the City to completely reconfigure radio frequencies used by the Emergency Radio System.

Modi-

fication

06/30/11

 

 

Recommendation of the Human Resources
Director
:

Adopt the Human Resources Director’s report.  Notify the offices of the Controller and the Purchaser.

 

CONSENT AGENDA


All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

 

(6)       

The Municipal Transportation Agency’s 2008 Equal Employment Opportunity Workforce Utilization Analysis Report.  (File No. 0173-09-1)  -  Action Item

 

 

 

Recommendation:

Accept and file the report. 

 

 

REGULAR AGENDA

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720,
San Francisco, CA 94102.

 

(7)       

Appeal by Vincent Camp regarding his disqualification for the 7355 Truck Driver examination.  (File No. 0083-09-4)  -  Action Item

 

 

 

Recommendation:

Adopt the report.  Sustain the decision of the Human Resources Director; deny the appeal by Vincent Camp. 

 

(8)       

Appeal by IFPTE Local 21 of the Request for Approval of Personal Services Contract Number 2012-08/09.  (File No. 0139-09-8) – Action Item

 

 

 

April 20, 2009:

Continue to the meeting of May 18, 2009 to allow further discussions between the Department of Public Health and IFPTE Local 21.

 

 

 

Recommendation:

Adopt the Human Resources Director’s report.  Notify the offices of the Controller and the Purchaser.

 

(9)                

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION

 

 

(10)            

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

 

(11)            

ADJOURNMENT