City and County of San FranciscoCivil Service Commission

Civil Service Commission - August 18, 2014 - Meeting Agenda

Civil Service Commission - August 18, 2014

AMENDED

 

                                                   AGENDA

                                             Regular Meeting

                                             August 18, 2014

                                                   2:00 p.m.

                                       ROOM 400, CITY HALL

                                 1 Dr. Carlton B. Goodlett Place

 

A request to hear an item after 5:00 p.m. should be directed to the Executive
Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260. 

 

CALL TO ORDER & ROLL CALL

 

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

 

APPROVAL OF MINUTES

 

ANNOUNCEMENTS

 

HUMAN RESOURCES DIRECTOR’S REPORT

 

EXECUTIVE OFFICER’S REPORT

 

RATIFICATION AGENDA

 

CONSENT AGENDA

 

REGULAR AGENDA

 

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

ADJOURNMENT

 

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

A.Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

  1. Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

  1. Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

  1. Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/civilservice, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

  1. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

  1. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

  1. Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

  1. Opening summary of case (brief overview);
  1. Discussion of evidence;
  1. Corroborating witnesses, if necessary; and
  1. Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

  1. Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

 

  1. Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

  1. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfbos.org/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

                                                                                          

 

 

 

 

 

 

City and County of San Francisco

Civil Service Commission

 

Agenda for Regular Meeting

August 18, 2014

2:00 p.m.

 

 

 

ITEM NO.

 

 

 

 

(1)

CALL TO ORDER AND ROLL CALL

 

 

 

 

 

President E. Dennis Normandy

 

 

 

Vice President Douglas S. Chan

 

 

 

Commissioner Scott R. Heldfond

 

 

 

Commissioner Kate Favetti

 

 

 

Commissioner Gina M. Roccanova

 

 

 

 

 

(2)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

 

 

 

 

(3)

APPROVAL OF MINUTES - Action Item

 

 

 

 

 

Regular Meeting of August 4, 2014

 

 

 

 

 

Recommendation:

Adopt the minutes.

 

 

 

 

(4)

ANNOUNCEMENTS

 

 

 

 

 

Announcement of changes to the agenda.

 

 

 

 

 

Other announcements.

 

 

 

 

HUMAN RESOURCES DIRECTOR’S REPORT

 

 

(5)

Department of Human Resources’ Annual Report on Certification of Eligibles – Entry and Promotion – Uniformed Ranks of Fire, Police and Sheriff Departments.

(File No. 0170-14-1) – Action Item

 

 

 

Recommendation:

Accept the report.

         

 

(6)

EXECUTIVE OFFICER’S REPORT

 

 

 

 

RATIFICATION AGENDA

 

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

 

(7)

Review of Request for Approval of Proposed Personal Services Contract Number 4070-09/10 from the Department of Technology.  (File No. 01739-14-8) – Action Item

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4070-09/10

TECHNOLOGY

Current Approved Amount

$15,000,000

Increase Amount Requested

$26,000,000

New Total Amount Requested

$41,000,000

As needed, project specific services for a variety of highly specialized Telecommunications and Information Technology (IT) projects. Services will including system design, wireless analysis, business analysis, programming, configuration and training, software design, data and voice network architecture, and will vary depending on the requirements that are developed by the requesting department. Services are to be provided in conjunction with the acquisition of new information technology and telecommunications equipment.

Modi-

Fication

Current Approved Duration

1/1/2010-8/31/2014

 

Additional Duration Requested

8/31/2014-8/31/2016

 

 

Recommendation:

Adopt the report.  Approve the request for proposed Personal Services Contract Number 4070-09/10; Notify the Office of the Controller and the Office of Contract Administration.

 

CONSENT AGENDA

 

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

 

(8)

San Francisco Municipal Transportation Agency’s Report on Provisional Appointments. (File No. 0166-14-1) – Action Item

 

 

Recommendation:

Adopt the report.

 

(9)

San Francisco Municipal Transportation Agency’s Report on Appointments Exempt from Civil Service under Charter Section 10.104.16 through 10.104.18(File No. 0167-14-1) – Action Item

 

 

Recommendation:

Adopt the report.

 

(10)

San Francisco Municipal Transportation Agency’s Report on Position-Based Testing. 

(File No. 0168-14-1) – Action Item

 

 

Recommendation:

Adopt the report.

 

 

 

(11)

San Francisco Municipal Transportation Agency’s Bi-Annual Summary of Future Employment Restrictions.  (File No. 0169-14-1) – Action Item

 

 

 

 

Recommendation:

Adopt the report.

 

REGULAR AGENDA

 

(12)

Review of Request for Approval of Proposed Personal Services Contract Number 40555-13/14 from the Department of Public Health.  (File No. 0176–14-8) – Action Item

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

40555-13/14

PUBLIC HEALTH

$1,778,820

The contractor will provide fiscal intermediary services as needed for community health, planning, support and service projects related to the Safe Routes to School-San Francisco (SRTS-SF) project, which is funded through the California Department of Transportation (Cal Trans) by a grant from Federal Highway Administration. The programs supported by the fiscal intermediary will include coordinating the education, encouragement, enforcement, engineering and evaluation of the SRTS-SF program at participating elementary schools in the San Francisco Unified School District to promote safe walking and biking to and from schools in San Francisco. The contractor will also assist individuals and small organizations with the needed organizational and financial management skills essential to the effective delivery of these projects.

Regular

8/31/2017

 

 

Recommendation:

Adopt the report; Approve request for Personal Services Contract Number 40555-13/14.  Notify the Office of Controller and the Office of Contract Administration.

 

 

 

(13)

Review of Request for Approval of Proposed Personal Services Contract Number 47263-13/14 from the Department of Public Health.  (File No. 0177-14-8) – Action Item

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47263-13/14

PUBLIC HEALTH

$700,000

Outpatient pharmacy services to patients of Special Programs for Youth (SPY) Clinics of the Community Health Network (CHN) who require prescription and over-the-counter medication as part of their treatment. Contractor will provide medication consulting and dispensing functions, as well as medication re-packaging services to SPY programs.

Regular

6/30/2019

 

 

Recommendation:

Adopt the report; Approve request for Personal Services Contract Number 47263-13/14.  Notify the Office of Controller and the Office of Contract Administration.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(14)

Review of Request for Approval of Proposed Personal Services Contract Number 45864-13/14 from the Police Department.  (File No. 0178-13/14) – Action Item

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

45864-13/14

POLICE

$150,000

The San Francisco Police Department (SFPD) has a demand for forensic analysis of evidence stemming from criminal investigations. Presently, the demand for analysis exceeds the capacity of the SFPD Crime Lab. Labs across the United States have had great success in improving turnaround times and keeping up with demand by implementing Lean Six Sigma principles. A vendor specializing in Lean Six Sigma training and implementation for crime labs is needed to conduct a project to process mapping of the current forensic Deoxyribonucleic Acid (DNA) process from receipt of evidence to analysis and reporting, provide measurable data to evaluate current productivity, identify "bottlenecks", make recommendations, create a plan, and assist in the implementation of the improvements adopted by the SFPD Crime Lab Forensic Biology Section. A Lean Six Sigma (LSS) method is preferred and training of five staff members in this methodology is requested to ensure the lab can adapt to future staffing and protocol changes.

Regular

12/31/2015

 

 

Recommendation:

Adopt the report; Approve request for Personal Services Contract Number 45864-13/14.  Notify the Office of Controller and the Office of Contract Administration.

 

 

(15)

Recommendation to Adopt the Proposed Amendments to Volumes I and IV of Civil Service Rule Series 11A, Position-Based Testing; 12, Eligible Lists; and 13, Certification of Eligibles—Affecting All Miscellaneous Employees and Service-Critical Employees of the Municipal Transportation Agency.  (File No. 0142-14-5) – Action Item

 

 

 

July 7, 2014:

Accepted the Department of Human Resources’ staff report; accepted the Executive Officer’s staff report; and continued the matter to the next Civil Service Commission meeting of July 21, 2014, so that the Department of Human Resources can work with the Executive Officer to redraft the proposed amendments to include appropriate Civil Service Rule language, add definitions and clearly distinguish the proposed changes.  (Vote of 5 to 0)

 

 

 

 

July 21, 2014:

Adopted the Executive Officer’s staff report, and directed the Executive Officer to:

 

  • Post the proposed revisions to Civil Service Rules 111A–Position-Based Testing, 112–Eligible Lists and 113–Certification of Eligibles;

 

  • Post the proposed revisions to Civil Service Rules 411A–Position-Based Testing, 412– Eligible Lists and 413–Certification of Eligibles; and,

 

Meet and discuss the Civil Service Rule amendments with any interested stakeholders.  (Vote of 5 to 0)

         

 

 

 

 

 

Recommendation:

Accept the Executive Officer’s staff report and adopt the amendments to Civil Service Rules Series 11A–Position-Based Testing, 12–Eligible Lists and 13–Certification of Eligibles in Volumes I and IV.

 

 

 

(16)

Request for Status Grants Pursuant to Agreement between the City and County of San Francisco and the Service Employees International Union, Local 1021.

(File No. 0174-14-1) – Action Item

 

 

 

Recommendation:

Adopt the report; Approve the Human Services Agency’s requests for status grants.

 

 

(17)

Appeal By Tyrone Pruitt on the Human Resources Director’s decision of his Discrimination Complaint, EEO File No. 1777.  (File No. 0117-14-6) – Action Item

 

 

 

 

Recommendation:

Adopt the staff report; deny the appeal by Tyrone Pruitt.

 

(18)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

 

 

 

(19)

ADJOURNMENT