Civil Service Commission - August 18, 2014 - Meeting Minutes

CALL TO ORDER

2:06 p.m.

ROLL CALL

President E. Dennis Normandy

Present

Vice President Douglas S. Chan

Present

Commissioner Scott R. Heldfond

Present

Commissioner Kate Favetti

Present

Commissioner Gina M. Roccanova

Present

President E. Dennis Normandy presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

Yuvonne Johnson-Miller, SEIU Local 1021, expressed her concern regarding the San Francisco Unified School District’s nutrition cafeteria workers current employment status since they continue to work with no rights or benefits.  She requested that the Department of Human Resources (DHR) look into this matter so that incumbent employees can gain permanent civil service status.

Lorraine Bowser, Nutrition Cafeteria Worker with the San Francisco Unified School District (SFUSD), gave testimony on how frustrating it is to work with the SFUSD for over 25 years and not have any benefits afforded to her.

Josh Davidson, 2672 with the San Francisco Unified School District, expressed his concerns regarding the employment status of the Nutrition Cafeteria Workers and how he believes it is unfair to have no job security.

Daiz Lampars, SEIU Local 1021, voiced his frustration about the SFUSD’s Nutrition Cafeteria Workers and requested that the Civil Service Commission take lead in investigating the matter.

President Normandy requested that Executive Officer Jennifer Johnston and Human Resources Director Micki Callahan provide an update on the issues raised during public comment and report back to the Commission.  Ms. Johnston indicated that she would arrange for the School District to provide a briefing on the issue at the next Commission meeting in September.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of August 4, 2014

Action:

Adopted the minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

President Normandy announced that Executive Officer Jennifer Johnston has accepted a new position as Deputy City Administrative Officer.  He, on behalf of the Commission, wished her well and expressed that she will be greatly missed.  President Normandy also announced that a Special Meeting will be held on Friday, August 22, 2014 at 1 p.m. in City Hall Room 400, primarily to discuss the recruitment process for filling the Executive Officer position.

HUMAN RESOURCES DIRECTOR’S REPORT

Human Resources Director Micki Callahan provided an update on the Personal Analyst Internship Program.  She stated that over five hundred candidates had applied for the position and that the first round of testing had begun.

Ms. Callahan also explained that representatives from DHR and the School District met last week to address the Nutrition Service Worker issue.  She assured the Commission that both parties would continue to collaborate in finding a resolution within the Civil Service Commission rules and consistent with merit system requirements.

0170-14-1

Department of Human Resources’ Annual Report on Certification of Eligibles – Entry and Promotion – Uniformed Ranks of Fire, Police and Sheriff Departments.

(Item No. 5)

Speaker:

Dave Johnson, Department of Human Resources

Action

Accepted the report.  (Vote of 5 to 0)

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Executive Officer Jennifer Johnston made two announcements.  First, she reported that there had not been any administrative closures in the preceding month.  Second, she announced that she on behalf of the Commission had submitted the 1.5% contingency reduction plan to the Mayor’s Office as directed.

RATIFICATION AGENDA

0173-14-8

Review of Request for Approval of Proposed Personal Services Contract Number 4070-09/10 from the Department of Technology.  (Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4070-09/10

TECHNOLOGY

Current Approved Amount

$15,000,000

Increase Amount Requested

$26,000,000

New Total Amount Requested

$41,000,000

As needed, project specific services for a variety of highly specialized Telecommunications and Information Technology (IT) projects. Services will including system design, wireless analysis, business analysis, programming, configuration and training, software design, data and voice network architecture, and will vary depending on the requirements that are developed by the requesting department. Services are to be provided in conjunction with the acquisition of new information technology and telecommunications equipment.

Modi-

Fication

Current Approved Duration

1/1/2010-8/31/2014

Additional Duration Requested

8/31/2014-8/31/2016

Speakers:

Jolie Gines, Department of Technology

Action:

Continued to the Special Meeting scheduled for August 22, 2014 to allow the Department of Technology to submit a memorandum describing the training component.  (Vote of 5 to 0)

CONSENT AGENDA

0166-14-1

San Francisco Municipal Transportation Agency’s Report on Provisional Appointments.  (Item No. 8)

Speakers:

None.

Action:

Adopted the report.  (Vote of 5 to 0)

0167-14-1

San Francisco Municipal Transportation Agency’s Report on Appointments Exempt from Civil Service under Charter Section 10.104.16 through 10.104.18.  (Item No. 9)

Speakers:

Clare Leung, San Francisco Municipal Transportation Agency

Action

Adopted the report.  (Vote of 5 to 0)

0168-14-1

San Francisco Municipal Transportation Agency’s Report on Position-Based Testing. 

(Item No. 10)

Speakers:

Clare Leung, San Francisco Municipal Transportation Agency

Action:

Adopted the report.  (Vote of 5 to 0)

0169-14-1

San Francisco Municipal Transportation Agency’s Bi-Annual Summary of Future Employment Restrictions.  (Item No. 11)

Speakers:

None.

Action:

Adopted the report.  (Vote of 5 to 0)

REGULAR AGENDA

0176–14-8

Review of Request for Approval of Proposed Personal Services Contract Number 40555-13/14 from the Department of Public Health.  (Item No. 12)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

40555-13/14

PUBLIC HEALTH

$1,778,820

The contractor will provide fiscal intermediary services as needed for community health, planning, support and service projects related to the Safe Routes to School-San Francisco (SRTS-SF) project, which is funded through the California Department of Transportation (Cal Trans) by a grant from Federal Highway Administration. The programs supported by the fiscal intermediary will include coordinating the education, encouragement, enforcement, engineering and evaluation of the SRTS-SF program at participating elementary schools in the San Francisco Unified School District to promote safe walking and biking to and from schools in San Francisco. The contractor will also assist individuals and small organizations with the needed organizational and financial management skills essential to the effective delivery of these projects.

Regular

8/31/2017

Speakers:

Jacquie Hale and Tracy Packer, Department of Public Health

Action:

Adopted the report; Approved request for Personal Services Contract Number 40555-13/14.  Notified the Office of Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0177-14-8

Review of Request for Approval of Proposed Personal Services Contract Number 47263-13/14 from the Department of Public Health.  (Item No. 13)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47263-13/14

PUBLIC HEALTH

$700,000

Outpatient pharmacy services to patients of Special Programs for Youth (SPY) Clinics of the Community Health Network (CHN) who require prescription and over-the-counter medication as part of their treatment. Contractor will provide medication consulting and dispensing functions, as well as medication re-packaging services to SPY programs.

Regular

6/30/2019

Speakers:

Jacquie Hale, Department of Public Health

Rita Lam, Department of Public Health

David Woods, Department of Public Health

Diana Bello, SEIU Local 1021

Sin Yee Poon, SEIU Local 1021

Action:

Adopted the report; Approved request for Personal Services Contract Number 47263-13/14.  Notified the Office of Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0178-13/14

Review of Request for Approval of Proposed Personal Services Contract Number 45864-13/14 from the Police Department.  (Item No. 14)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

45864-13/14

POLICE

$150,000

The San Francisco Police Department (SFPD) has a demand for forensic analysis of evidence stemming from criminal investigations. Presently, the demand for analysis exceeds the capacity of the SFPD Crime Lab. Labs across the United States have had great success in improving turnaround times and keeping up with demand by implementing Lean Six Sigma principles. A vendor specializing in Lean Six Sigma training and implementation for crime labs is needed to conduct a project to process mapping of the current forensic Deoxyribonucleic Acid (DNA) process from receipt of evidence to analysis and reporting, provide measurable data to evaluate current productivity, identify "bottlenecks", make recommendations, create a plan, and assist in the implementation of the improvements adopted by the SFPD Crime Lab Forensic Biology Section. A Lean Six Sigma (LSS) method is preferred and training of five staff members in this methodology is requested to ensure the lab can adapt to future staffing and protocol changes.

Regular

12/31/2015

Speakers:

Mark Powell, San Francisco Police Department

Action:

Adopted the report; Approved request for Personal Services Contract Number 45864-13/14.  Notified the Office of Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0142-14-5

Recommendation to Adopt the Proposed Amendments to Volumes I and IV of Civil Service Rule Series 11A, Position-Based Testing; 12, Eligible Lists; and 13, Certification of Eligibles—Affecting All Miscellaneous Employees and Service-Critical Employees of the Municipal Transportation Agency.  (Item No. 15)

July 7, 2014:

Accepted the Department of Human Resources’ staff report; accepted the Executive Officer’s staff report; and continued the matter to the next Civil Service Commission meeting of July 21, 2014, so that the Department of Human Resources can work with the Executive Officer to redraft the proposed amendments to include appropriate Civil Service Rule language, add definitions and clearly distinguish the proposed changes.  (Vote of 5 to 0)

July 21, 2014:

Adopted the Executive Officer’s staff report, and directed the Executive Officer to:

• Post the proposed revisions to Civil Service Rules 111A–Position-Based Testing, 112–Eligible Lists and 113–Certification of Eligibles;

• Post the proposed revisions to Civil Service Rules 411A–Position-Based Testing, 412– Eligible Lists and 413–Certification of Eligibles; and,

• Meet and discuss the Civil Service Rule amendments with any interested stakeholders.  (Vote of 5 to 0)

Speakers:

Jennifer Johnston, Executive Officer

Action:

Accepted the Executive Officer’s staff report and adopted the amendments to Civil Service Rules Series 11A–Position-Based Testing, 12–Eligible Lists and 13–Certification of Eligibles in Volumes I and IV.

(Vote of 5 to 0)

0174-14-1

Request for Status Grants Pursuant to Agreement between the City and County of San Francisco and the Service Employees International Union, Local 1021.

(Item No. 16)

Speakers:

Micki Callahan, Department of Human Resources

Ron Weigelt, Department of Public Health

Michael Brown, Department of Public Health

David Canham, SEIU Local 1021

Julie Meyers, SEIU Local 1021

Sin Yee Poon, SEIU Local 1021

Notes:

Ron Weigelt and Michael Brown confirmed on behalf of the Department of Public Health (DPH) that DPH is in agreement with the classification actions outlined in the Human Services Agency’s (HSA) staff report, including the revisions to the 2903 Eligibility Worker (2903) class specification making it specific to DPH only.

David Canham confirmed on behalf of SEIU, Local 1021 that the union is in agreement with the classification actions and status grants.

The Department of Human Resources confirmed that the revised 2903 class specification would be posted as soon as possible, but no later than the end of the week.

Action:

Adopted the report and approved the HSA’s requests for status grants (effective August 18, 2014), with the following provisos: 1) that the HSA’s report be amended to reflect appropriate Civil Service Rule and policy language (i.e., change “rescope” to “amendment”) and to include copies of the final classification actions outlined in the staff report; and 2) that the 2903 class specification be amended to specify that it applies to DPH only, and that it be posted as soon as possible.  (Vote of 5 to 0)

0117-14-6

Appeal By Tyrone Pruitt on the Human Resources Director’s decision of his Discrimination Complaint, EEO File No. 1777.  (Item No. 17)

Speakers:

Svetlana Vaksberg, Department of Human Resources

Michie Wong, San Francisco Fire Department

Tyrone Pruitt, Appellant

Action:

Adopted the staff report; denied the appeal by Tyrone Pruitt.

(Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 18)

The Commission requested that the Human Resources Director provide the Commission with a report at its next meeting in September regarding best practices on Equal Employment Opportunity complaint timelines.

Commissioner Heldfond confirmed with Executive Officer Jennifer Johnston that there would be a Special Meeting of the Commission scheduled at 1 p.m. on Friday, August 22, 2014; and Ms. Johnston confirmed that she would provide meeting materials in advance of the meeting, as soon as possible.  Commissioner Roccanova indicated that she would not be able to attend the Special Meeting, but agreed that it would be acceptable for Ms. Johnston to report to the Commission at its Special Meeting any concerns or thoughts the Commissioner may have regarding the items scheduled for consideration at that meeting.  Commissioner Roccanova also requested that non-time sensitive matters be scheduled for the next Regular Meeting.

ADJOURNMENT  (Item No. 19)

3:52 p.m.